(SPEECH) LISA MEDNICK TAKAMI: Thank you so much, everyone. Good morning and welcome. We are pleased to be with you as our integrated CAEP TAP office, in conjunction with state leadership from Chancellor's Office and California Department of Education. As those of you who are in the room know, September 30 is an important deadline in CAEP. And it's after that, that the Chancellor's Office takes what they term a snapshot view to determine how many consortia will be required to submit a written expenditure plan. Next slide, please. (DESCRIPTION) Text: Technical Assistance and Resources. (SPEECH) All right, so as we've discussed on other occasions, the assigns technical assistance to ensure effective use of funds is specified by AB1491 policy, and to ensure that the consortium's annual carryover does not continue to exceed, the 20% threshold so that it continues to provide adequate adult education services to the region. This will include technical assistance from the enhanced CAEP TAP office and providers, Sacramento County of Education, and North Orange Continuing Education. This particular year, there were several consortia that were having problems with their submissions for Q4. That may be reflected in the 15 consortia that do need to submit written expenditure plans. And both of our teams are in touch with these consortia to try to help them resolve and get a true picture of those that will need to submit. Next slide, please. (DESCRIPTION) Text: Written Expenditure Plan Due. (SPEECH) All right, so as you'll see here, the plan is available in NOVA and can be found on the corresponding NOVA consortium page. The written expenditure plans are due no later than November 15, 2026 by 5:00 PM. Holly, I'm wondering if you would be so kind as to put those two links from the slide deck in the chat, if possible. And if not, we'll make sure that everyone gets them. These should be familiar to all. But as I said, we've run into some minor NOVA issues the last few days. Next slide, please. (DESCRIPTION) Consortium Written Expenditure Plan. (SPEECH) OK, here is a snapshot of the written expenditure plan template that lives in NOVA. There is one additional question I would say in terms of those of us who review plans, I would encourage all those who are submitting to answer these questions as specifically as possible, because when CDE Chancellor's Office and the CAEP teams review these plans, it's the specificity of how the consortium and its members plan to spend down that can make the difference between a plan being approved, conditionally approved, or not approved. Let me provide an example. Two years ago, we had a consortium that had a what looked like a very interesting idea, essentially for a CTE center in the high desert area. However, in the written expenditure plan at that time, they the plan was used their carryover funds, plus some grant funds that were yet to have been awarded. That's the kind of red flag that the reviewers will look at. So if you are planning on hiring a transition counselor, or if you have other programmatic supplies, perhaps an AI tool and so on, please be as specific as you can in the responses to these questions. Next slide, please. (DESCRIPTION) Text: Consortium W.E.P in NOVA. (SPEECH) Again, this shows you these navigational snapshots show you where you will be able to find your carryover compliance written expenditure plan. It appears as a box underneath the budget and work plan. Of course, the dates will be different, I believe. But that is where you find it. So if you go into NOVA, if you're a program lead, and you find your consortium and you scroll down-- and if you are among those that are flagged, this is where you will find the link to that. Next slide, please. OK. Are we doing a live NOVA demonstration? OK. With that, I'm going to turn it over to Mandilee for the live demonstration of NOVA. Thank you, Mandilee. MANDILEE GONZALES: Yeah, no problem. So everyone primarily is familiar with NOVA. We just thought we would do the quick walkthrough. What I can say is if you have not had to write a written expenditure plan before, you probably would appreciate this. And then, if you have, and you're maybe in year two or potentially three of having to write a written expenditure plan there, what we can say-- and I think is positive news-- is there's not really any changes. There is an addition to one question, but it's a really simple question. So otherwise, the questions are going to be what you've done in the years before. So as Lisa kind of walked us through, I'm just going to do the live demonstration. I am in the safe environment. I am in the sandbox. So when you get into NOVA, you're going to go to your CAEP program at the left hand side of the navigation bar. You go to Consortia and Members. Sorry, Allan Hancock, we're picking on you because you are number one. And then you select the consortium. When you log in-- and let me just back it up one minute. Because when you log in, if you are a consortium that has been flagged, you are going to have this little box at the top, and it will let you know, hey, you have a written expenditure plan for the fiscal year of 2526, and it's just a little notice. If you dismiss it, that's OK. You can scroll all the way to the bottom. Sorry for the fast scroll here, but then it'll be down here along the bottom with the rest of your consortium documents. And then you would go in here, and then you would click on the '25, '26 plan. It will open it up for you. And then what I'm not seeing-- because I'm in the sandbox, it's not showing some of the changes that have been made. So I am going to just pop it into the live. I'm not going to touch anything. But this is just so you can see. So when you are in that plan, again, you have the ability to add documents here for any documentation that is necessary. We found that a lot of consortia in the previous years use this to provide a timeline of how they were going to spend down their carryover, what their plan was, where some of the criteria box didn't allow enough space. Or even maybe it was just a hyperlink, they would add it there. So the big new question is, number one-- so is the '25, '26-- is this your first year that the consortium is exceeding that 20% carryover threshold? And it is a yes or no question. So that should be pretty simple there. And then, otherwise, the rest of the questions are the same. We are bringing you back to your CAEP. Is this something that your consortium identified an internal member level threshold? Again, the carryover compliance, the written expenditure plan, is connected to the consortia as a whole. So you may have a member that exceeded your internal threshold, but the consortia still did not get flagged. So that's kind of where it looks a little different. (DESCRIPTION) She scrolls down. (SPEECH) So no worries there if you're a member, but it is the internal levers that you'll have to ensure that you follow your own governance and whatever is written in your bylaws, et cetera. And as so, we're just going to quickly move on. So what you have listed here-- so this will provide up to 20 members. So most of our consortia fall within this kind of member number anywhere from two up to-- I know that we have one that goes up to like, 21, 22 now. So in that instance, they would just have to add it in a separate file. And that's where you would use that adding additional documents here at the top. Otherwise, you just fill in their member name, any final adjusted allocation, and then the percentage of carryover for each member for the consortium that has been flagged with an excessive carryover. There's really not a lot of questions. I don't necessarily want to go through each individual question unless there is someone that would prefer that because I do want to open it up for anyone that has questions regarding their written expenditure plan, the process it's going to take not only to complete it, but then the process on our end. Sorry, Holly, I see your hand. HOLLY CLARK: No, yesterday I had a phone call on this very section. If you just scroll up just a little bit just to explain, where all of those little red error lines are. I'm sorry, maybe scroll down. MANDILEE GONZALES: Oh, I'm on a Mac, sorry. HOLLY CLARK: So right there. In that section right there, the member I spoke to only had three members, but they couldn't get past this. So if you read the instructions right above, you have to hit in-- you have to type in N/A in every box and then enter a 00. So just be sure to read the instructions because for members 1 through 3, they had it entered. But members 4 through whatever it was, 21, 20? you have to enter in N/A then enter 0 for final adjusted allocation and 0 for carryover, or else it will present as an error, and you will not be able to continue on. MANDILEE GONZALES: OK. Thank you for that. That was a good call-out. Yeah, and in that same vein, there has been a lot of, I would say, updates to NOVA that provide this what is called the helper text. They're like these instructional pieces. I know it's in a lighter gray, but I would say pause and just really just kind go through it. It is really there to provide that additional support, to give you context of what is required and what's necessary for that field to complete. But yeah, thank you, Holly. (DESCRIPTION) She scrolls down. (SPEECH) And OK, so I'm just going to go through. There's some additional questions here. And this is something that Lisa spoke to. Provide that in-depth narrative around what your corrective action plan is going to look like. Ideally, something that is not ambiguous, some tight timelines of when you anticipate spending things down. I know that, in some instances, you can't always guarantee a timeline, but at least something that you're working toward is supportive. We have a wide array of corrective action plans. So it is going to always be unique to the way you're going to spend that down. You're going to add in your lead and co-lead here with their organization, all of just their contact information. And again, I am in the live version, so I don't want to click Next. But then once everything is filled out and completed, you can see here in the lower right hand corner, there's a gray Submit button. Once you've completed it, there are no errors. That button will go blue, and you'll be able to submit and go from there. So with that, I'm not seeing any other questions. It is pretty straightforward. Your TAPS will reach out. We can help you complete the written expenditure plan. And then we'll also be there to support you over the next year to ensure that you're able to execute your corrective action plan as well. And then I see Dr. Ohlinger. Good morning. Since November 15 is a Sunday, will the deadline be November 16 instead? And yes, that is true. So anytime we have a date that falls on the weekend, it's due that following Monday. So you get the real gift of time. You can work over the weekend and submit it on the 16th, or you can have it done on the 14th. [CHUCKLES] All right, so I'm going to go ahead and just open it up for questions. Thank you, Dr. Ohlinger, though, that was a great question for clarification. (DESCRIPTION) Icons of dialog bubbles with question marks. Text: Questions. (SPEECH) All right. MELISSE BOYD: Hi, I'm Melisse Boyd here from Butte College. It's all right if I just kind of voice out a question? MANDILEE GONZALES: Yeah, thank you. Yes. MELISSE BOYD: Thank you for hosting the office hours. This is very helpful to see. I just put in a NOVA help ticket for help, confirming that our members fiscal reporting is properly linking to the carryover compliance calculation because it's not making-- I'm not sure how it works on the back end. It's not quite making sense for me. I know you mentioned at the beginning that there were some bugs or things coming up in NOVA. What would you recommend as far as should I also be taking it to one of you to discuss and look at? Or should I just wait and see what the tech support says? What do you recommend? MANDILEE GONZALES: So a little bit of both. Thank you for, one, submitting your support request ticket directly to NOVA because when it is truly a NOVA situation, they can respond pretty quickly, quicker than we can to get those bugs fixed. Full transparency-- we just reach out to them in the same manner and then get things moving along for you. It is helpful, though, especially given this particular topic. If it has anything to do with your numbers being off, then that way it allows us and our team to support you. And then if there's questions, two things happen-- one, we can support you through it. We can also relay kind of the context and the situation that you are in so we can make sure that it does get fixed and rectified. And then we let our state leadership know, hey, this was an error. I see that Susan has also added something to the chat. And then it says the calculation and the consortium and fiscal reporting screens are correct. It's the carryover report that isn't working. So I'm going to-- I don't want to go live, but can I go to your consortium, Melisse? You're Butte, right? MELISSE BOYD: If I could provide an example. So one of our agencies, paradise, had 100% carryover in the prior fiscal year, they chose our-- what we did last then this last year, they did not receive an allocation, and so they didn't have any new funding added to that because they had 100% carryover the prior year, zero this year because there's no allocation. They reported their spending for this fiscal year, but none of the percentage-- it doesn't seem to have impacted any change into the carryover calculation. (DESCRIPTION) Clicks on a dropdown for Reporting Period. (SPEECH) So what I'm thinking is that's impacting our total for our group. And we're at 20.41% carryover. (DESCRIPTION) Scrolls down the dashboard. (SPEECH) Yes, there's us. And then if you go all the way down to Paradise, you'll see where it is there. and this is just kind of my preliminary look after receiving this notice today, but I thought I'd bring it to the group in case others are in a similar situation. (DESCRIPTION) A table. (SPEECH) And Paradise is all the way at the bottom there. MANDILEE GONZALES: Yeah, I'm here. Sorry. Here, let me try to make my screen bigger so I can capture more. But I really want to look here at the ribbon. OK, so it does-- OK, so just, sorry, walk me through it one more time now that I'm looking at it. I'm seeing that-- MELISSE BOYD: I'm just trying to make sense of that bottom piece. So you see '24, '25 has the 100% carryover. Carryover threshold. So maybe it's the threshold I should be focusing more on or no. It's not really showing what is the carryover percent then change, given the-- MANDILEE GONZALES: Yeah, so I'm not sure-- MELISSE BOYD: --into this Q4. MANDILEE GONZALES: Yeah. So I also want to highlight-- so I know that this red exclamation mark can draw your attention to it. But for the '25, '26 year, it is showing 0% carryover. It's going to show you your historical, which is what you're looking at down here. MELISSE BOYD: OK. So that's just historical. Because I think that in my mind the spending from this year would have reduced the percent there. But that's kind of that doesn't connect to the overall-- MANDILEE GONZALES: No, not in this ribbon here. And I'm just going to-- I'm looking, and it looks like, yeah, so last year, they had $114,350 spent down. This is what they have left for their budget remaining, 0% carryover. So they look like they're in a good spot. Again, it's just showing you the historical. So I don't-- MELISSE BOYD: I think that's-- MANDILEE GONZALES: I think you're in a good spot. That's OK. And sometimes, when you get, like, OK you're flagged with carryover, then you see these red exclamation marks. Sometimes you kind of just start going down a rabbit hole. So in that way, that is why it is beneficial to reach out to us because we can jump on a Zoom with you. We can what we just did right now, have this back and forth. And we can look at it together. MELISSE BOYD: OK. MANDILEE GONZALES: OK? MELISSE BOYD: Thank you. MANDILEE GONZALES: Yeah, absolutely. Great. Thank you, Susan. So she's also indicating that the expenditure shows zero because they won't show up in that line until the prior year carryover has been spent. MELISSE BOYD: Got it. OK, that's very helpful. Thanks MANDILEE GONZALES: Yeah. So any other questions? OK and for those of you that may have just joined us, I just want to state we did do the walkthrough already of the written expenditure plan. We did highlight the new question, indicating if this is your first year or not in carryover compliance. And now we're just taking a look at some questions that people may have when it comes to their fiscal reporting. Hi, Virginia. I see you came off camera. Did you have a question? VIRGINIA MENDOZA: Yeah, can you hear me? MANDILEE GONZALES: Yes. VIRGINIA MENDOZA: I don't know what's up with my-- oh, there's my camera. Hi, everybody. Yes, just a question on the comment from Susan where it says the calculation in the consortium in fiscal reporting screens are correct. The carryover report isn't working properly. Is that something for all consortiums? Or is this specifically talking about the Butte-Glenn Adult Ed. consortium? MANDILEE GONZALES: It should be for all. Yes, thanks, Susan. It is for all. SUSAN WYNN: It should be for all. I'll just come off and say it should be for all. MAYRA DIAZ: Mandilee, perhaps you could do a live demo and just kind of show a report on screen so folks know that if you're-- because we did receive a help desk ticket. Somebody had noted their carry over compliance on this screen was inaccurate compared to the fiscal reporting section. And so we have a help desk ticket to resolve. This is currently not reflecting accurately. As you can see on the screen where it says allocation year, it says '26, '27. And that's the future current year, which is whenever we look at carryover compliance, we're looking at the year prior that was just recently assessed. So it's not reflecting the 2025, '26, so that's currently being looked at. That should be addressed and resolved. So if you're going onto this general screen that is for all consortia, it gives you an overview of all 71 consortia. You can toggle and look at your specific consortia carryover details, your members. But right now, it's not reflecting accurately. And so once it gets resolved, you'll see '25, '26, and then you'll be able to go on the screen, and you can look for your consortia. LISA MEDNICK TAKAMI: It's helpful. MAYRA DIAZ: One cool tool that I know some folks may like. They may know how to use this. If you select any consortia, and you look consortia to carryover, if you click on the dollar amount, and you scroll up, it actually shows you-- or down MANDILEE GONZALES: I know, sorry. MAYRA DIAZ: --it actually shows you a report of your members. So it will show you at your member level. But this is looking at '26, '27, so just remember that it's not accurate right now. We would want to see '25, '26, but it will show you your individual member carryover amounts and give you some reports that you might want to look at. MANDILEE GONZALES: Yeah, thank you. Sorry, Susan, I don't know if you had something else you wanted to come in. SUSAN WYNN: No, no, that was it. I was just going to-- and I threw in chat all the other things. But I think we were thinking the same exact thing when I was like, let's look at the report and show how it works. When it is working properly, this is what it's supposed to show you. I put in the ticket to be fixed. MAYRA DIAZ: One thing to flag is if you haven't looked at this dashboard, it's really helpful because it gives you some definitions. And if you go back up to the definitions, that is important because sometimes we get questions of like, well, how is carryover assessed, right? We know in CAEP, you've got 30 months first FIFO, first in, first out method. But with this AB1491 carryover compliance legislation that went in, it's assessing an annual year of excessive carryover. So carryover is calculated by looking at the current year allocation minus current year expenditures, which is minus any unspent allocations from the prior two years. And that is how we get at the carryover amount. One thing to flag-- whenever the September 30 snapshot took place at 11:59 PM, at that time, there were about 11 consortia that had not submitted or submitted or certified. And the key is, having had your Q4 report certified before 11:59 PM on September 30, in order for carryover to be accurately assessed. If you were one of those 11 consortia that had not certified your Q4, we are now down to three consortia who still have not either submitted or certified. It could be that your carryover amount that is being assessed may be off. And that is because you had not certified your Q4. So I do recommend that if you were one of those consortia, and you know that you guys did not certify your Q4 by September 30 at 11:59, to look at the carryover calculations that you're seeing in the system, look at what you had certified in your Q4 report. Does that match the carryover amount that is reflecting? If there is a discrepancy, then you're going to want to reach out, and it could be tied to that because of the delay in having certified the outstanding requirement. So on an annual basis, it is very critical that consortia submit and certify. Certify is the key word that Q4 report before September 30 at 11:59 because the system is set up to take a snapshot and assess the carryover amount. And so when you're looking at a carryover amount, and you see true carryover, that refers to carryover calculated from expenditures and allocations reported through date. That is key in which you would have had to certify your Q4 by the 11:59 PM snapshot on September 30. In the past two to three years-- this is our third year of tracking this carryover, we have worked with CAEP TAP to reinforce that, to ensure that folks try and get their Q4 submitted before this deadline in the future. If you're aware that your consortia or your members are experiencing some delays, and you will not meet that deadline, it is important that you reach out to our offices, so that way we can consider on the back end an exception in the future, right? That's not our first resort. We want to make sure that folks are submitting and certifying their Q4. But if that happens in the future, it is important to reach out in advance and request an extension so that we are aware and know how to address that when the system is going to take the snapshot. And we can do an exception in the system so that it will not take a snapshot until that Q4 has been certified. But it doesn't happen automatically. It has to be requested so that we can go in and flag the consortia on the back end. MANDILEE GONZALES: Thank you, Mayra. PAUL ROSENBLOOM: Hey, good morning. Thanks for all the resources. I just want to jump in and just clarify the offer for assistance kind of working through this process. And so I'm working with Stephanie Chenard at City College of San Francisco. So we've been through this process of continuing on the journey. So just to say, I think we'll be following up to set up a series of meetings, basically a free meet, layout out what the expectations are, then get you guys a draft, and set up a few times so we can get something submitted by the 15th that's going to work for everybody. LISA MEDNICK TAKAMI: That sounds good, Paul. Yeah. We appreciate that. And Mayra, thank you for indicating that where we are with NOVA, as well as indicating that if a consortium should find themselves unable to make that November 15 deadline, for whatever reason, because we have a variety of reasons to make sure that to reach out to you directly, correct. MAYRA DIAZ: It'll come through CAEP TAP. So you guys can either reach out to CAEP TAP, and then they coordinate with us. To Paul's point-- and if maybe Mandilee can go back to question number one. And so when you guys do the one-on-one one TA. So we're in year three of this carryover compliance tracking. And so we were thinking of you for those that are, being flagged maybe more than once, more than twice. If this is your third time being flagged for carryover compliance, there is one additional question that Mandilee was able to walk through at the beginning. And so this is for you. This is where we want to see your intentionality behind the efforts. What efforts have you been doing the past two, whether it was last year, '23, '24, '25 or '23, '24? Or perhaps you've been flagged for both. And so if this is not your first time in '25, '26, then you will check which ones have you completed. And then that descriptive narrative is where we want you to be intentional in your response and identifying what work has been done. What we will be doing in our review-- so this year, the system, we've flagged 15 consortia, which is actually really good because we went from 33 in '23, '24 down to 20 in '24, '25, down to 15 and '25, '26. So great work. Obviously, we want to continue to see that reduced, but great work. I think this is obviously having a positive impact. And notices were emailed yesterday at the end of the day to those 15 consortia. We notified the project leads of their carryover compliance requirement and the deadline. And obviously, we know that historically some consortia may need to submit their WE plan through board approval processes, and that may exceed the 45-day window. And so we are offering an extension for those that require it not to exceed 30 days because our team is under a very tight turnaround timeline to review those collectively with the California Department of Education, CAEP Tap and try and issue responses by mid-January. And so if there is a request for extension, reach out through TAP. And then TAP will coordinate with their offices, and we will provide a response. But ensuring that if you are a repeat, if you've been selected in the past to complete a written expenditure plan, ensure that you really think through this question. And one thing that we're doing as well in our review at the state level, is going to be assessing the carryover. If you've been flagged more than once, what progress have you made in the last two, three years/ And so you would want to look that look at that as well. Because this isn't an exercise where we're just-- you're required to complete this, and then we don't see any progress. At the state level, we're not taking away any funding. That's not what's happening, but we want to ensure that the consortia and the members are being intentional with how they're using their funds and the plan that you guys are working to develop and being intentional with spending down those funds. So we will be assessing and comparing the prior two years if you've been flagged in those past two years. And I will say we looked at one, Paul. And I was very pleased to see the progress that San Francisco is making. I know they were one that started off with the hire and have been making some progress. So we will be assessing and looking at that as well. MANDILEE GONZALES: Yeah. PAUL ROSENBLOOM: Great, thanks a lot. I appreciate it. It's a kind of a consultative process. We're working with you guys to get this thing going in the right direction. And it is. But so, actually, oddly, this is a good opportunity to tell that story about the progress that's being made. MANDILEE GONZALES: I like your perspective. I appreciate the approach, Paul. [CHUCKLES] And this is your time to come off mute. Throw something in the chat. We can do continue with the live demo if there's areas that would like to be reviewed or covered. LISA MEDNICK TAKAMI: I appreciate your sharing the historical downward trend, which is what we want to see. is. And it's good to hear Paul or from Mayra that good work is taking place at San Francisco because they have some-- they really have some institutional barriers, both on the college side and the adult school side that contributes to that. But as long as we are moving in a downward trend, which we are, that means that the force of the legislation is working. And that's what the legislators want to hear, is, how is this money being spent out? MELISSE BOYD: Yeah, absolutely. MAYR DIAZ: Since I don't see any hands raised, I actually got-- when we sent out the notices yesterday, there was one question that came back right away. And just to clarify. So the written-- and we covered this in the webinar that we held about two weeks ago, where we actually did a more extensive walkthrough on the policy aspect for those that may have needed a refresher or are brand new to this carryover compliance tracking phase, but we went over that in depth. And maybe the team can share the PowerPoint slides that do capture the policy aspect, right? Because that's important to understand. Today is really looking at the technical side of things, what NOVA is set up to track. But the policy aspect is critical as well, right? So legislation called for assessing carryover at the consortia level on an annual basis, and flag consortia that have the 20% excessive carryover. In addition to that, members are also being assessed for member level carryover if consortia choose to opt in during the CFAD process. And Mandilee had covered that and Lisa as well. During the CFAD process, you-- and that's the reason why we would go back to that question in the written expenditure plan because in the CFAD process, your consortia may have had these conversations, and you guys may have decided to implement a carryover threshold at a local level that may have been set to 15%, 20%, 10% whatever you guys have decided, and entered that into the CFAD and certified. And so on, on an annual basis that is tracking the member level carryover. And the distinction between the consortia and the member level carryover is that at the member level, members are tracked for two consecutive years. And if they have exceeded the threshold that has been locally determined, then the consortia can engage in a discussion for those members that have that excessive carryover for over two years, for more than two years, two consecutive years, and have a conversation about how to address this excessive carryover to reallocate the reallocate the funds or, whatever you guys decide to do. And you may have covered that in your CFAD. There is also another question in the CFAD that asks about these processes. You're also talking about carryover in your annual plan. So your various planning that you're conducting address. And you may have on question number 16 in the CFAD, determined how you guys are going to assess the carryover and then what to do with that. At the statewide level, we are only looking at the consortia level. The system is tracking both. The state is not able to reallocate those funds, but we are monitoring. You will be prescribed technical assistance, and then you're required to complete this written expenditure plan. And I raised that because there was a question that came in yesterday. There's a two-member consortia. The consortia got flagged for the excessive carryover. However, it's one of the members in particular that has the carryover. And so the other member responded is, we're in a two-member consortia, and we don't really we have a carryover. Are we off the hook for completing the expenditure plan? And so at the consortia level, it is for the consortium, but ultimately member carryover impacts that consortia level carryover. So yes, it may be the one primary member that is carrying that, but you are having these conversations at the consortia level and then just flagging how it ties into the CFAD, the annual plan, where as a consortia, you guys are having these discussions on an annual basis and determining and implementing proper measures. And that is where you're implementing these proper measures, and that's what the written expenditure plan gets at in the questions. What tools, what processes are you guys implementing in the consortia to monitor and keep an eye on this carryover and address this carryover? [INTERPOSING VOICES] MANDILEE GONZALES: Oh, yeah, go ahead. VIRGINIA MENDOZA: Mayra, you mentioned reassessing or relocating funds during the CFAD process, having those conversations. Are you referring to carryover funds or allocation funds? MAYRA DIAZ: No, carryover funds. A reminder that with this carryover compliance process, it does not impact base funding. So when you are being-- if your consortia-- I'll give you a scenario. If your consortia has adopted the carryover threshold, and for the last two years, you guys are monitoring your member level carryover at 20%, and for two years in a row, you have member A that has consistently had excessive carryover for those two years. And so in the fiscal reporting dashboard, you will see the member, and it will say year one or year two. And maybe Mandilee will have an example of those flags. But that's only going to appear if your consortia participated in the CFAD, and you guys adopted a threshold carryover threshold at a local level. So for that member A who has been dinged for two years of excessive carryover, and there is about-- I'm going to make up a number-- like, $50,000 in carryover. In your CFAD, you may have had those conversations and documented, OK, once we get to that point, if there is a member, what will we do with those funds? Or maybe you should be incorporating that somewhere in a written, whether it's in your bylaws or in your CFAD is one of those documents. The annual plan is also another area. But it's the excessive carryover that has been flagged, that the consortium may have decided to have a conversation about what to do with those one-time excessive carryover funds, but this should not impact the member's overall base funding on a year to year basis. Yeah, important to clarify. MANDILEE GONZALES: Thank you. MAYRA DIAZ: And this is a good example, Mandilee, right here. MANDILEE GONZALES: Yeah. So here you're seeing I'll try to make my screen bigger. OK. You're seeing if it's CC or carryover compliance one year. Here you are in two years. I don't know if there's a-- and then here is one-- there's another one here. And this is at a consortium level, and then here you are at a member level. So you can kind of see the placement of where those flags are, also indicate member versus consortia. (DESCRIPTION) There are flags next to Paradise Unified, ABC, Unified, and Antelope Valley Union High with text: C.C. 2 years. (SPEECH) Any questions? Melissa. MELISSA BOYD: I think I have a question, trying to get it formed all the way. MANDILEE GONZALES: OK. MELISSA BOYD: Direct funded versus fiscal agent, are there any major differences in how this impacts? Or it's all the same? There's no difference between those two choices of how consortia are formed? MANDILEE GONZALES: OK. So as far as-- MELISSA BOYD: I think what I'm trying to get at-- sorry, I know I'm not being very clear. But if a consortia is direct funded, would just that member agency be completing the carryover compliance? Would they just be responsible for the corrective action here? Or it will look the same? MANDILEE GONZALES: It's going to look the same regardless of the funding, weather that you guys use, whether you're direct funded or a fiscal agent for the written expenditure plan if you are flagged as a consortia. But like your view-- so as you can tell as a consortia-- I'm just going to click on you-- you're not the consortia. You guys are not flagged for carryover. Now, your member, if they exceed their internal threshold of whatever, if you guys are tracking that through your CFAD, they will have a corrective action plan that will pop up, but it's not the written expenditure plan. So if, in your consortium, you have said as a consortia, we're going to-- oh, you are actually flagged, sorry. As a consortia you have a member that-- and it looked like it was. I forget which member. But they will have on their fiscal report if they exceeded the threshold that you guys had laid out. And they a corrective action plan will automatically pop up in their fiscal reporting. But when it comes to the written expenditure plan that's at a consortia level, all members participate. MELISSA BOYD: OK, Thank you. MANDILEE GONZALES: OK. VIRGINIA MENDOZA: Mandilee, I have a follow-up question. Does the corrective plan the quarterly corrective now, should that be aligned with what's happening in the written expenditure plan? MANDILEE GONZALES: I would say so it should, yeah. Because really when you-- [INTERPOSING VOICES] VIRGINIA MENDOZA: Thank you. MANDILEE GONZALES: Yeah, no. The written expenditure plan, just like any other one of your strategic plans, really should be handled as a consortia, bringing all of your members together. How are you, as a consortia, going to plan to spend down the funds? And if you have a member, Whether, they are contributing excessively to the excessive carryover or not, you should all be coming together to create that plan to move you guys out of this carryover compliance. And then, if you have a member, a specific one, who is also having to write that corrective action plan for their fiscal reporting, it should align to and really the corrective action plan. It'll talk about a bit of the issue and then what next steps happen. So I would, Virginia, as the lead, maybe have a conversation with your member, see if they need support. And you can support that member and then pull them into that larger conversation for the WEP, your Written Expenditure Plan. And if you need help having that conversation, we can always be there as well. VIRGINIA MENDOZA: Yeah. It makes lot of sense. MANDILEE GONZALES: OK. MAYRA DIAZ: And then I do want to flag that for those 15 consortia that were flagged, legislation requires the state to prescribe technical assistance. So there will be a technical assistance follow-up where, in your example, Virginia, to help support your members or have that conversation because of the prescribing component. We definitely recommend, and TAPS will be reaching out to schedule some follow-up calls or meetings. And that would support the conversation that you're having locally with your members. MANDILEE GONZALES: Yeah, Yeah. All right. Well, any other-- we have about 10 minutes left for our opportunity to be here together as a large group. Are there any other questions that have come up? And you can see we've kind of gone a little bit all over the place. But through that, talking about your CFAD, your annual plan, the corrective action plan, your written expenditure plan, they all do connect to one another, and however we can best support you guys in coming up with a plan or just articulating that plan and connecting it. If I can't it enough, connecting it to a timeline, an actionable spend down plan. Just let us know. LISA MEDNICK TAKAMI: Yes. So the 15 that are flagged can expect to hear from representatives from both of the TAPS for what Mayra termed as the prescribed technical assistance. And I can share with those who are with us this morning that when we began these two years ago, then more so last fall, it really worked well. And we worked with a number of consortia that really just were at a loss at the time in terms of how to go about carrying on spending. And I believe we may have done a webinar-- if you can check on the adult ed site-- where we archive everything. We might have done a recorded session specifically on carryover spend down. But don't quote me on that quite yet. I got it. I got to check, but it seems to me we did do that. MANDILEE GONZALES: And I'll throw into the chat. So it's not to this any specific one, but it does go to the webinars under Program Policy and Guidance. That's where you'll find a lot of carryover conversation, as if it was done in a peer learning circle or as an official webinar. If there are artifacts connected to it, like a PowerPoint or Q&A, you'll find those there as well. MAYRA DIAZ: And I just want to add one of the common questions that we get is we actually had one consortia submit on day one. So they're ahead of the game. So we've got 14 plans. We got one submitted already. But just wanted to flag when you submit your written expenditure plan, obviously ensure that all of your members have-- it has to be all member approved. So all of your members will have to approve. And then just ensure that you keep an eye that all of the members have approved before it reaches the final state approval. But just want to flag that we will not conduct the final approval in NOVA or send out notices of the three statuses. Your written expenditure plan may either fall under a full approval, which means you guys wrote a very thorough plan. It was very actionable. And it shows the progress that you are going to conduct in order to reduce the carryover. And so you get approval, and we will approve the plan in NOVA. The other category is conditional approval, which means you'll get an email. We're going to flag. What were some of those areas that maybe we might require additional information or something to keep an eye out for. And then the third category is going to be reject. Your plan could be rejected. And so we will reject the plan in NOVA. Will send an email. And we'll request additional information, and TAP will support. But do know that those notices will not happen until the middle of January. And the reason for that is because these plans, all 15 of them, will be reviewed by the two systems, the two agencies. So the Chancellor's Office and the California Department of Education and the CAEP TAPS will also be a part of this process. So we will review all of those plans and then come to a consensus on those three statuses. And we will send out those notifications in middle January. So that's that tight turnaround timeline. So if you've submitted your plan, and you're kind of waiting and wondering when it's going to be approved, that's the process that the state agencies will go through and reviewing before issuing that final notice. And that means six months have gone by, right? So you want to make sure you're taking action now, especially if you were flagged. Begin to look at your carryover. And that's definitely a conversation to have with the TAP. Because by the time you write your plan, by the time you submit your plan, by the time you get approval for your plan, six months of '26, '27 spending year have kind of gone by. So you want to start taking some action now and having those conversations, leveraging the TAP support now as you're working on this so that you can take advantage of the current half of the fiscal year. MANDILEE GONZALES: Thanks for outlining the timeline there. I think it's important to note because they are rushing to get this done. And then it's good to know when to expect that final approval or status update in NOVA. All right, I'm going to start to close this out unless there's any other parting questions or thoughts. All right. OK, so thank you, everyone, for joining us today for our open office hours. Those of you that maybe were flagged in are in this space with us, know that you will be hearing from the TAPS to support you as we move into writing your written expenditure plan. If there's anything that comes up along the way, whether it's written expenditure plan connected or not, anything with CAEP, reach out to your TAPS We're here to help support via. You can do that lots of different ways you can scan that QR code. You can submit a support request. You can reach out via email. Our NOCE partners have a new email address. I want to highlight that-- support@cctap.zohodesk.com. We've put that in the chat a few times, so go ahead and grab that as well along with our evaluation. So please, take the five minutes. We would really appreciate you taking that time-- but I'm about to give you four minutes now-- in completing that evaluation. It really does support the work that we do and how we also continue to provide this level of support to the field. There are also these links here. We'll go ahead and make sure that we get that off to you guys in an email. And there they are all posted on the website. And they were also provided in the letter if you did receive one from the Chancellor's Office regarding your carryover compliance. And I think with that, we're going to go ahead and close out. Thank you, everyone. Have a great rest of your day, and we hope to see you at the CAEP Summit coming up in just a few weeks. LISA MEDNICK TAKAMI: All right. Thank you so much, everyone. Have a great rest of your day. MANDILEE GONZALES: Thank you. Bye, now.