(SPEECH) [AUDIO LOGO] (DESCRIPTION) Logo, OTAN - A figure in a circle with one arm raised outside the circle. A circle of light traces upward on the arms and bursts outward. Text on slide is read. (SPEECH) SPEAKER 1: OTAN, Outreach and Technical Assistance Network. (DESCRIPTION) Logo, OTAN. Outreach and Technical Assistance Network. Text, LEADING ADULT EDUCATION THROUGH SUPPORT FOR AND THE EFFECTIVE APPLICATION OF TECHNOLOGY. Text around an expanded logo with faces around the figure on a rainbow of colors, surrounded by rays of light. Professional Development, News and Social Media, Teaching with Technology, Annual Technology and Distance Learning Symposium, OTAN Digests and Newsletters, Online Resources and Video Presentations. OTAN dot US. 916-228-2580. Next slide, Logo, OTAN Online. Text, Technology and Distance Learning Symposium. Gain Confidence by Practicing your Zoom Skills Including the Latest Updates. Presenters: Anagit Traganza -- S.D.C.C.E., Chris Vela Che, S.D.C.C.E., Johanna Gleason, S.D.C.C.E., March 1, 2024. (SPEECH) ANAGIT TRAGANZA: (DESCRIPTION) Next slide, Logo. Title. Text, March 1st to 2nd. Logo, Zoom. Text, Presenters, Anagit Traganza -- a. traganz @ s.d.c.c.d. dot e d u, Johanna Gleason -- j gleason @ s.d.c.c.d. dot e.d.u., Chris Vela Che -- c vela che @ s.d.c.c.d. dot e d u., Scan to get the Slides. QR code. (SPEECH) Hi, everyone. Welcome. I hope you are doing well. So today, we will be talking about how to gain confidence in your Zoom skills, including the latest updates. My name is Anagit Traganza, and I am the ESL instructor and the online faculty manager facilitator at San Diego College of Continuing Education. And I'm here with my colleagues, Miss Johanna and Miss Chris. So would you like to introduce yourselves? JOHANNA GLEASON: Sure. I've got [MUFFLED VOICES]. So we're all from San Diego, and we work at San Diego College of Continuing Education together. My name is Johanna Gleason, and I'm an ESL teacher. I'm an adjunct, and I taught in all modalities online, hybrid, high flex, in-person. And I'm also the ESL technology coordinator. And so I provide assistance and training to teachers who want it or need it with any sort of technology that we offer, including Zoom and Canvas and a variety of other subscriptions, Microsoft Office and all of that kind of stuff. And Chris and I together, we host a committee chair. ANAGIT TRAGANZA: Yeah, we chair. We share co-chair or-- JOHANNA GLEASON: Co-chair. We co-chair a committee called TUT Committee or "toot" committee. Sounds like "toot." T-U-T, Teachers Using Technology. So we host workshops once a month. Sometimes more frequently if there's some kind of new update or something like that. And we get a lot of contributions from our fellow faculty and that sort of thing. And-- [MUFFLED VOICES], Miss Chris? CHRIS VELA CHE: Good morning, everyone. My name is Chris Vela Che, and I also come from the same college that Johanna and Anagit come from. I teach the Beginning Literacy level 1 class. I have an in-person class and then an online class. So let me repeat that. Beginning Literacy 1 and technology, fully online with-- students mostly have-- they only have phones, most of my students. So you can imagine the level of stress and anxiety that comes with that, teaching that population. But we're happy to be here, and we hope that we can help you gain that confidence because that's the title of our session here. You feel comfortable using some of these tools. You may not implement some of these tools in your classes, but at least you are exposed, and you know what they're all about. So welcome. Welcome to our Zoomers and welcome to our "roomers" that-- I think that's the lingo we use. [INTERPOSING VOICES] CHRIS VELA CHE: Yes, yes. Happy Friday to all of you. ANAGIT TRAGANZA: So let's continue. And-- JOHANNA GLEASON: OK, next slide. (DESCRIPTION) Four-way, then three-way split screen of the classroom. (SPEECH) Someone had said that they weren't hearing anything. AUDIENCE: Oh. ANAGIT TRAGANZA: But the other participants-- JOHANNA GLEASON: Yeah, that's probably their own device because-- ANAGIT TRAGANZA: Some of them can hear. JOHANNA GLEASON: Everybody else is saying they can hear. AUDIENCE: And someone mentioned highlighting the speaker. But on my end, I could see that all of you are being shown on the-- ANAGIT TRAGANZA: Yeah, maybe we should do-- AUDIENCE: So, I mean-- I don't know. It looks good. (DESCRIPTION) Two-way split screen, with one main screen of the presenters from the side and a narrow wide-angle screen across the top. (SPEECH) JOHANNA GLEASON: Well, so when we're sharing our slides, the slides are going to be the main thing that people can see. ANAGIT TRAGANZA: We'll share our pictures later. So I just wanted to mention that, yes, we all have to be on top of it. And we need to keep up with Zoom updates and how do we do that. And (DESCRIPTION) Slide. Text, Let's talk! Introduce yourself to a few fellow colleagues. Share your job titles, organization, and ZOOM proficiency skills. (SPEECH) Johanna already mentioned about the ESL department has regular monthly TUT meetings, the Teachers Using Technology. And in addition to that, my team, as online faculty mentors, we support not just the ESL department but the entire college. And we also hold regular monthly meetups, Zoom for instructions, where we can share the latest updates and demonstrate. And the best part of it is when we can make the attendees, co-hosts-- and all attendees can play with those tools and practice them before taking them live to their classrooms. It takes a village. JOHANNA GLEASON: Just let me know when do you want me to do that now. ANAGIT TRAGANZA: Yes. So we have our information on the first slide. And if you want to get the slides, you can scan the QR code. (DESCRIPTION) Previous slide that includes the QR code. (SPEECH) And go the next one. (DESCRIPTION) Previous slide, Let's talk! (SPEECH) All right. So before we continue with this slide, please tell me if you are new to Zoom, if you are new Zoom users. No? Intermediate? AUDIENCE: Yeah. ANAGIT TRAGANZA: Intermediate? AUDIENCE: Yes. ANAGIT TRAGANZA: Yes? Advanced? Thank you. Thank you very much. OK. So did you find your colleague here in this room? (DESCRIPTION) Next slide, Session Goals. By the end of the session. you'll be able to ... 1. Feel confident using some of the new added ZOOM features in your synchronous online class(es), 2. Feel inspired to teach your students how to use one or some of these ZOOM features. (SPEECH) Are you from this school? AUDIENCE: I am. CHRIS VELA CHE: Yeah? Very good. AUDIENCE: I'm not. AUDIENCE: Nor am I. ANAGIT TRAGANZA: Which school are you from? AUDIENCE: I'm actually from Fremont Union High school District Adult School, which is over in Sunnyvale, which is confusing. Happens to be on Fremont Avenue. And so-- yeah, it's not this Fremont, which is a weird thing. AUDIENCE: Yeah, yeah, yeah. AUDIENCE: Well, are you ready to dive in? Do you want us to join your Zoom meeting? ANAGIT TRAGANZA: Yes, I do. AUDIENCE: So how do we join your-- ANAGIT TRAGANZA: So to join our Zoom link-- to find our Zoom link, you need to go to the conference website to the schedule. And please find our time slot, and the Zoom link should be there. JOHANNA GLEASON: We need to make sure that you keep your audio off. Otherwise, we'll get that interference and the [MUFFLED VOICES] and all of that kind of stuff. AUDIENCE: Give me a few minutes or a few seconds. AUDIENCE: Do you want to cover the [MUFFLED VOICES]? ANAGIT TRAGANZA: Yeah. AUDIENCE: [MUFFLED VOICES] ANAGIT TRAGANZA: So by the end of this session, you will be able to, hopefully, feel confident using those new Zoom features. And you might think about teaching your students one or more of those Zoom features because they're very interactive. And this is it. Let's go. AUDIENCE: So Zoom log in. ANAGIT TRAGANZA: Zoom log in. (DESCRIPTION) Text, ZOOM Login. There are several ways to log in to ZOOM. How do you log in? Email Link, Client App from Computer, Canvas, Phone App. Partial screenshot of a Zoom account page. (SPEECH) My first question is, how do you log into Zoom? AUDIENCE: Through Google. JOHANNA GLEASON: Through Google. So you go online, and you log in online. You're not using the Zoom client? AUDIENCE: No. JOHANNA GLEASON: Right. OK. And folks at home, can you also write in the chat how do you log into Zoom? ANAGIT TRAGANZA: So could you please explain more? Through Google? So how do you do that? JOHANNA GLEASON: She goes to Google and types in Zoom. And then gets on Zoom and logs in. AUDIENCE: Personal room and off I go. JOHANNA GLEASON: You need to use your personal room to teach? AUDIENCE: Yeah. JOHANNA GLEASON: OK. All right. ANAGIT TRAGANZA: Interesting. Very good. AUDIENCE: I usually just have a bookmark to Zoom, and I actually just punch in the meeting ID. JOHANNA GLEASON: OK, so you guys are all entering through the internet? AUDIENCE: Yeah. JOHANNA GLEASON: You're all going through the internet to enter? And when you say you have a room and you just bookmark it, you click on the link or-- AUDIENCE: Not a room. I have the Zoom website. JOHANNA GLEASON: Right. OK. And then you go in and you start your class? AUDIENCE: Yeah. JOHANNA GLEASON: Yeah, great. OK. ANAGIT TRAGANZA: All right, very good. Anybody else? CHRIS VELA CHE: When I'm joining as a participant-- when I'm joining as a participant, I just get the nine-digit-- ANAGIT TRAGANZA: Click on the link, yeah. Oh, you enter the code. Yeah. OK. OK, good. All right. JOHANNA GLEASON: We use Schoology as our learning management system. And so I am able to set up my Zoom sessions for my classes through that, and the link appears on the page. AUDIENCE: Is Schoology an LMS? JOHANNA GLEASON: Thank you. ANAGIT TRAGANZA: Yes. OK. JOHANNA GLEASON: Yes, I think so. ANAGIT TRAGANZA: Yeah, so-- JOHANNA GLEASON: Any other client app from my computer? Client app. ANAGIT TRAGANZA: Yeah. JOHANNA GLEASON: Thank you. ANAGIT TRAGANZA: Yeah, I have a bookmark. JOHANNA GLEASON: Have a bookmark? Very good. ANAGIT TRAGANZA: OK, next slide. JOHANNA GLEASON: We've gone too far. ANAGIT TRAGANZA: All right, so can we go back? JOHANNA GLEASON: Yeah, sorry. ANAGIT TRAGANZA: Is this where you wanted us? JOHANNA GLEASON: Yeah here? ANAGIT TRAGANZA: Are you in? JOHANNA GLEASON: Maybe the previous one. ANAGIT TRAGANZA: OK, how did you log in? JOHANNA GLEASON: Yes, I went to the conference schedule. ANAGIT TRAGANZA: Yeah? JOHANNA GLEASON: Found the session. ANAGIT TRAGANZA: Joined zoom [INTERPOSING VOICES] ANAGIT TRAGANZA: All right, so there are many different ways to log in. We will show you how we log in our school and why the way that we do it is beneficial, OK? (DESCRIPTION) S.D.C.C.D. Log in. Screenshot with four photos of people. Logo, San Diego Community College District. Text, Video Conferencing. Four buttons. Join, Connect to a meeting in progress, Host, Start a meeting, Sign in, Configure your account, Activate, Activate your account. (SPEECH) So in our district, San Diego Community College District, we have what's called Branded Zone-- Branded Zone. We have our Zoom link with SDCCD. So that's why, when we go there, we have several options. We have several options. Some of the options are, Join-- Join to connect to the meeting when it's in progress. Then we have a host, sign in to configure your account, or even activate. This is very beneficial for all new instructors, because sometimes they get lost. And as the online mentor, I get sometimes instructors who did not know what to do and how to activate their Zoom link. So they can do it through this website. So in our district, we recommend that everyone who starts the class would log in to their Zoom account first. So this is one way. And then, what do we have for the next slide? JOHANNA GLEASON: Next slide, we're starting about Zoom updated. ANAGIT TRAGANZA: OK, sorry. Also, another way-- can we go back, please? JOHANNA GLEASON: Yeah, it's the computer. Yeah, you need to turn the computer audio off. ANAGIT TRAGANZA: Got it. OK, all right. Could we please go back one slide? One slide back? JOHANNA GLEASON: This one? ANAGIT TRAGANZA: Yes, (DESCRIPTION) Partial text from previous slide, There are several ways to log in to ZOOM. (SPEECH) so we have LMS Canvas, and I will show how to-- JOHANNA GLEASON: We have the [MUFFLED VOICES]. I remember, it was a slide to show the Canvas Integration? ANAGIT TRAGANZA: Yes. JOHANNA GLEASON: Yeah. ANAGIT TRAGANZA: All right. And which elements are you using? JOHANNA GLEASON: Well, she said Schoology, right? ANAGIT TRAGANZA: Schoology. CHRIS VELA CHE: Yes. ANAGIT TRAGANZA: And in the school as well? CHRIS VELA CHE: What platform you mean? ANAGIT TRAGANZA: Uhuh. CHRIS VELA CHE: We try-- I don't think any. ANAGIT TRAGANZA: Really? CHRIS VELA CHE: Really. ANAGIT TRAGANZA: No, because everybody doesn't, because there is a way to integrate the Zoom with the LMS. And this will also let you log in to your account. It will-- because we log in-- so what is the difference between branded Zoom-- we have one sign in into all our accounts. Our email, our LMS, our Zoom. And that's why Canvas login is a good idea. The client-- because they know who you are. And what about the email link? What do you think? Does Zoom know it's you? SPEAKER 2: No. JOHANNA GLEASON: Yeah, over here, if you're just clicking on an email link, it says iPhone. ANAGIT TRAGANZA: It says iPhone. Yeah. So if you need to get a sub, what do you do? How do you add the alternative hosts? SPEAKER 2: Through settings. ANAGIT TRAGANZA: Through settings. But did you have a situation where the sub would tell you, I couldn't log in! I cannot log in! Please tell me what do I do! So what do we need to tell them? We need to tell them that they need to first sign into their account. So our recommendation is to be signed into your account when you have your Zoom sessions. Any questions? JOHANNA GLEASON: I mean, just to follow up, both Anagit and I work to help instructors who are having problems. And we'll often have the situation where the instructor is saying, oh, this is funny-- my class still says Spring 2022. And that's because they're clicking on a link that they created, or that somebody created a long time ago. And they're not going into the Zoom client and creating a new class each semester. So if you're just clicking on those links, yes, your personal device might recognize you as being the host, but you're not using Zoom to its maximum capacity. And if you just click on that link, you're not going to be able to, as you said, enable an alternate host if you need a sub for your class. ANAGIT TRAGANZA: Also we recommend that the instructors would not use their personal Zoom room, but create a new Zoom-- JOHANNA GLEASON: A class. ANAGIT TRAGANZA: --a class for each semester, because if you integrate it with your LMS, it will show for the students all of the sessions and also they can see the recordings for each session. Questions? JOHANNA GLEASON: So I'm going to talk about the importance of keeping Zoom updated. And so if you want to-- you can do the slides on my computer there because that's what sharing. (DESCRIPTION) Keep Zoom Updated. Download the Zoom App. A partial desktop screenshot with the Zoom App circled and labeled. (SPEECH) So it's important that you have the Zoom client installed on your computer. It's totally OK to go in through the internet to start your meetings, but you need to have that Zoom client installed on your computer so that you can get the updates. So what you-- and you can just Google Zoom client, and then you can install it for free. Or if you have something set up through your school, they'll give you those instructions. But the important thing is to make sure that you're not always accessing it through the internet. You're actually using the Zoom client app. Can we go to the next slide, please? (DESCRIPTION) Open the Zoom App. Check for Updates. Partial screenshot. Text, TUT Committee Meetings. On the right is a column of options under Johanna's picture and information. She is marked as Available, and below that are options. The fifth option down, Check for Updates, has a red square around it and is labeled 2. Check for Updates Here. In the upper right corner her profile picture with a green dot has a red square around it. The label is obscured by the picture-in-picture of the class. (SPEECH) To update, you need to click on your little-- umm. A little profile picture. Yeah, when I'm teaching I have [MUFFLED VOICES]. [CHUCKLING] She's [LAUGHTER]. SPEAKER 2: [OVERLAPPING VOICES]. JOHANNA GLEASON: Yeah, click on your little profile picture, or you hover over the profile picture. And a menu appears, and you're going to click here, and click Check for updates. And so next slide. When you click on Check for updates-- can we get the next slide? Oh, Anagit, you got my computer. (DESCRIPTION) Text, Install the Update. Popup, Update Available! There are two buttons in the lower right corner. The blue button on the left says Install. The white button on the right says Later. (SPEECH) Click on Install. And then next slide. (DESCRIPTION) Text, You get a message. Your client has been successfully updated. Screenshot with a red box around the text, Your client has been successfully updated. (SPEECH) It takes a few minutes, and then you get this nice little message saying your client has been successfully updated. Can we go a couple of slides ahead because they're in the wrong order. So one more, one more, one more. There we go. (DESCRIPTION) Text, Review Updates. Screenshot, TDLS Room 11, with an email address, and set to available, with a list of options. (SPEECH) After you've updated, if you want-- if you're not sure what happened, you can go back into the same menu, hover over your little face-- your little-- what do you call it? [MUFFLED VOICES] little face-- little profile picture. And click here on Discover what's new. (DESCRIPTION) Fifth option down. (SPEECH) And when you click on Discover what's new, you'll get a menu dropping down that gives you the highlights, which is someone needs to-- AUDIENCE: Yeah, be here. I'm sorry. JOHANNA GLEASON: (DESCRIPTION) Read about Updates. Screenshot. At the top of a column on the left, "What's New." Information on the right headed "Highlights." (SPEECH) So you'll see the highlights-- some quick bullets about the things that are new. And then as you scroll down, you'll see a more detailed description of each of the new updates. This update just came out-- it wasn't very long ago-- a couple of days ago. But there's nothing major, I don't think, for any of us adult ed teachers in it. But a few months ago, there were some pretty major changes. And I don't know about you guys, but for me, when it changes and I'm not expecting it, I'm like, oh, my god, what's all this stuff? So I had to take some time to figure out what it was and how to use it. So can we go back a couple slides to update number one? (DESCRIPTION) Text, Update 1: Immersive View. Instructions: 1. Stop screen sharing. 2. Go to View. 3. Choose Immersive View. To stop Immersive View, click on View. Screenshot. "Choose Immersive View" is on the lower right with rows of thumbnails below it. (SPEECH) Update number one is immersive view. So you can-- typically, we had-- or in the past, we had speaker view, gallery view, and immersive view. Now, if you're the host, when you click on the view, there's an option for immersive view. So Anagit, can we stop sharing and then really quickly show everybody immersive view? (DESCRIPTION) Classroom with the screen on the board on the right. (SPEECH) Can you not do it because you're not the host? ANAGIT TRAGANZA: I-- yeah. JOHANNA GLEASON: Do you need to [MUFFLED VOICES] Johanna Gleason the host? ANAGIT TRAGANZA: Umm Johanna? JOHANNA GLEASON: Yeah, she's going to-- SPEAKER 2: I'm doing it right now. JOHANNA GLEASON: She just-- she's doing it right now. Yeah. Do you want me do it? Mhmm. SPEAKER 2: And while they're doing that, how many of you-- how often do you guys update your Zoom app? You guys update your Zoom app every week, every-- or whenever you remember best practices? You got to remember to update it. I usually update it almost every day, because otherwise, what's going on with my Zoom app might be funky. So yes, best practice-- JOHANNA GLEASON: Yeah, so you can be immersive. Now it looks like we're all sitting in a lecture Hall. That's not the only option. There's a couple of other options. (DESCRIPTION) White screen. Two of the presenters partially appear briefly, then disappear. (SPEECH) SPEAKER 2: This is part of the update? How cute. JOHANNA GLEASON: Yeah, that's an update. Yeah, so you can change it so that we're sitting at a board meeting. You can change it so that we're sitting in a variety of different-- yeah, so here-- [CHUCKLING] (DESCRIPTION) They partially pop in and out as they walk around, then disappear, and later appear sporadically. (SPEECH) --and the thing is, this is cute, and it's funny, and you're laughing. It's a great way to start your class. When people join the Zoom room, they're like, oh, look at us, and we're in a lecture hall, or look, that's right-- maybe that's in a preschool classroom. And so you have a little bit of a conversation starter-- a little bit of a warm up, getting people comfortable while you're using of your immersive view. So I think it's a lot of fun. If you go back to-- SPEAKER 2: Will they see that if they're not-- if they don't have it on their computer, will they see that view on theirs and? JOHANNA GLEASON: They need to keep-- they need to keep their Zoom client-- [INTERPOSING VOICES] JOHANNA GLEASON: Yeah, it's very important for us to keep our students to update. They need to update. If they don't update, they will eventually stop being able to join your Zoom meetings. So if-- I mean, if they don't keep their client updated and they try to join a Zoom meeting, at some point, they will get a message saying, your Zoom client is not up to date enough to join this meeting. You need version 6.5 or whatever latest. SPEAKER 2: This opens up a whole new can of worms, because I have never whenever I go online to join. (DESCRIPTION) Class view. (SPEECH) And it's a tall order for-- because it's a beginner class [MUFFLED VOICES]. JOHANNA GLEASON: I teach beginner literacy. I teach the same class procedures. ANAGIT TRAGANZA: So how much time does it take for your class to make them all kind of-- SPEAKER 2: They don't even have their own accounts. Most of them just join from a link. JOHANNA GLEASON: A lot of our students are joining on phones. But you, as an instructor, you should be keeping your Zoom client updated and checking for these updates. SPEAKER 2: But if they're just joining from a link, then they don't need to update anything, right? JOHANNA GLEASON: They don't need to, but if you want to use some of these features and have them be fun, they should update. Yeah. I mean, [MUFFLED VOICES] fun. It's not major critical to Zoom usage. It's just kind of fun. So if that's the only thing you're thinking about-- you're like, they don't [MUFFLED VOICES] immersive view, no big deal. But it's-- if you're teaching a higher level class-- maybe teaching level three-- I mean, that is a thing where students will come in and be like, oh, look at us. Or if you're not teaching ESL and you're teaching some sort of adult ed, that might be something that you like to use. Can we start sharing the slides again? AUDIENCE: Yes. (DESCRIPTION) Back to Update 1: Immersive View. (SPEECH) JOHANNA GLEASON: And I lost my little thing you made me, Chris. So what you're-- in order to find these-- you probably have seen the speaker and the gallery views so that you can change those. It's up there. It's up in the upper-right-hand corner of your Zoom screen. You click on view, you get a drop down menu, and then you can choose these. You can choose the different views. So let's go to the next slide. ANAGIT TRAGANZA: But again, please remember, if you are a host, but not a co host. Co-host will not be able to see that. JOHANNA GLEASON: Yeah, only the host can do this. Only the host can do this, so only the teacher can do it. Yeah, so let's go to the next slide. (DESCRIPTION) Update 2: Annotation Tool. Instructions: 1. When sharing, click on the Annotate option in the toolbar. 2. Select the feature you want to try. Screenshots. A horizontal toolbar on the lower portion of the screen. The third from the right is Annotation. On the right side of the screen, under Annotation Tool, there is a left side tool bar. The fourth icon down is a blue pencil. On a pad at the right with the heading "Draw," there are four pencil-type shapes of different sorts. The first one is blue, and below that is a row of four options headed "Line Width." The last one is blue. (SPEECH) The annotation tool, when you click on Annotate-- so you got your Zoom toolbar. You can see your Zoom toolbar. Sometimes you want to annotate. You can click on the annotation tool, and it used to appear up here. If you haven't updated, it might still be appearing up here. But back in October last year-- can we go to the next slide? Oh, no, here-- it started appearing here vertically. So it looks a little different and some of the features have moved around. So there used to be a different place where you would click on the vanishing pen or the spotlight. And so some of those things have moved a little bit. You've got to make sure that you're familiar with those. But they've also added some nice features, like now we can make our line widths thicker than we used to be able to make them. So there's some nice features there. Next slide, please. (DESCRIPTION) Text, Update 2: Annotation Tool. Disable Annotation for Others while in the Meeting (Not in Settings). Instructions: 1. Click on More in the toolbar. 2. Select Annotation for Disable for Others. Screenshots. The Zoom menu is across the bottom. A list of options is on the right side. The 13th one down, or third from the bottom, is "Disable Annotation for Others," with a yellow box around it. (SPEECH) And it used to be the case that if you didn't want other people in your Zoom meeting annotating, you had to go into your settings and disable the annotation prior to your meeting starting. Now, if you forget to do that, or if you haven't done that-- and has it happened to you guys? But yeah, you're in class. You're teaching, then all of a sudden, somebody's drawing in circles all over your page, and it's incredibly distracting, and you can't settle down. Well, you used to have to make sure to disable that before you started the meeting. But maybe sometimes you didn't want it disabled, because maybe sometimes, you wanted the students to be able to put a little check mark there, or write their name, or something like that. So now, if you can go back-- please [MUFFLED VOICE] to the-- yeah, that's in the wrong place-- sorry-- because I was playing on it this morning. Now, if you go to the Zoom menu, probably you're going to need to click on the three dots to get more, and it pops up. You can disable the annotation for others right in the meeting at that time. So let's say you want to have the annotation there because you've got some nice whiteboard, and you want the students to be able to put their little check marks on it, or you want them to be able to elaborate in documents. You want them writing, but now somebody's given it to their kid because they went to the bathroom, and the kid's writing all over it. You can just really quickly go there into the extra three dots and disable the annotation for others right there. In the meeting, and you don't have to stress out. Next slide. Oops, I just closed my Google Slides on my phone. [CHUCKLES] And the next slide again. (DESCRIPTION) Text, Let's Annotate! How do you feel today? Put a checkmark in the column. Four columns headed by faces: a yellow smiley face, a yellow face with a straight mouth, a blue sad face with a tear, and a yellow sick face with a thermometer and an ice pack on its head. (SPEECH) Sorry, Okay, So if people are actually in the meeting right now, we can go ahead and try to annotate. Do you have the annotation option on your screen? SPEAKER 2: Maybe. ANAGIT TRAGANZA: Yes. JOHANNA GLEASON: So do you guys-- what? ANAGIT TRAGANZA: Do you? Do have you have annotation tools? JOHANNA GLEASON: Let's see. ANAGIT TRAGANZA: Do you know where it is? JOHANNA GLEASON: It might not be enabled for all-- OK, yeah. Look, we got people. ANAGIT TRAGANZA: If you click here-- SPEAKER 3: Oh. ANAGIT TRAGANZA: --views options at the top, and annotate. (DESCRIPTION) Two checkmarks in different colors appear in the first column. (SPEECH) OK, students, how do you feel today? JOHANNA GLEASON: I don't see you-- CHRIS VELA CHE: Annotator? JOHANNA GLEASON: Got it. OK, so you should see annotate in the Zoom toolbar along the bottom of your screen. If you don't see it, you need to click on the "more," three dot-- look, we're having all kinds of fun annotating. So-- SPEAKER 3: View options-- (DESCRIPTION) Many marks appear. Someone writes "Hi!" in the second column. A few of the marks have people's names next to them. (SPEECH) JOHANNA GLEASON: And again, I mean, depending on the level of your class and the content of what you're teaching, you might want to use the annotation tool as a way you engage students, right? So this can be a nice way to start your class today. How do you feel? And look, we've got so many people who are happy, and one person who is-- is this bored? Doesn't that mean bored? And luckily, nobody has sick right now. OK, so folks at home, if you can hear me, please-- I think you are, because think there's more check marks here than there are people in the room. Our folks at home must be helping us annotate. SPEAKER 3: --anymore. Do you have that kind of-- SPEAKER 4: [OVERLAPPING VOICES] SPEAKER 3: Yeah, thank you. JOHANNA GLEASON: OK, so we kind of all see how annotation works. In your own time, play with all of the different options that you have there. Look, somebody's not feeling any of these things. [LAUGHTER] OK, all right, let's go ahead and move on to the next update. And this is a pretty new one. This one's pretty new. And I've seen today that there's a whole lot of-- ANAGIT TRAGANZA: See, I'm doing the annotate, but-- JOHANNA GLEASON: Yeah, yeah, yeah. Close your annotation toolbar. Yeah. ANAGIT TRAGANZA: OK. So close it, and let's go to the next slide. (DESCRIPTION) Text, Update 3: AI Companion & Summary. Instructions: 1. Click on AI Companion. 2. Select a date of a past meeting summary. Three screenshots, one headed Meeting Summary with AI Companion is on, one headed Meeting Summary for Fall 2023 V.E.S.L. with Teacher Anagit, and one headed Welcome to AI Companion, with text below, Here are some things you can try... Buttons, Catch me up, Was my name mentioned? What are the action items? (SPEECH) JOHANNA GLEASON: OK. This is one of the updates that came out. Again, I can't remember if it was exactly last October or last November, or even earlier than that, but this AI companion and summary is pretty cool. Has anyone tried it? Has anyone tried the AI companion yet, or the AI summary? What do you think about it? SPEAKER 5: It's pretty cool. JOHANNA GLEASON: Yeah, it's pretty cool. [LAUGHS] OK, so we have two things. We have the AI companion-- so you guys can click on it now, you'll see it on the toolbar, down here somewhere. And the host has to allow you to use it. If you're the host, you can start the companion or start the summary. If you're a participant, you can click on it and-- it's not there? Maybe-- SPEAKER 5: You have to turn it on in your settings before [MUFFLED VOICE]. JOHANNA GLEASON: OK. And so this is not our Zoom meeting, this is TDLS Zoom meeting, so-- OK. But just so you know, keep this in mind, go ahead when you do it at home, you can either start the summary or stop the summary. And then next to the summary button on your toolbar, there's also the companion button. And so the companion is really nice, because you're sitting there on your computer, and if you miss something, you didn't quite hear something or maybe you had to get up to go to the bathroom or maybe your dog started barking at the mailman, you can totally click on the AI companion and ask it a quick question. I had it pop away for a second. What did I miss? OK. Yeah, it's awesome. And it tells you right away. And then the other thing is-- so that's the AI companion, that's in-meeting. You can get updates and then-- I got busy for a second, did my boss just mention my name? You can find those things out. And it'll send a little message to you, a little written message, in meeting. The AI summary, you enable the chat before your meeting starts. AI summary before your meeting starts. And then everybody who joins, they have to say that they got it. It's going to say this meeting AI summary is enabled, and you either got it or you leave the meeting. Just like when you're recording a meeting, you either put got it or you leave the meeting. And then after your meeting's finished, a couple of minutes later, you get an email with a summary of the entire meeting. And this can be useful for class. Students might want to use it because you've listed the homework, and all of their homework is right there. Can we go to the next slide? (DESCRIPTION) Text, 3. AI Summary. A Zoom screenshot. NEW, Meeting summary with AI Companion now supports additional languages in preview. Learn More. Meeting summary for ESL Textbook Meeting (12/13/2023). 1. Quick recap. 2. Summary. 3. Various Topics Discussed in Meeting. 4. Next steps. (SPEECH) Pretty typically, it's divided up into four categories. It actually has headings, right? You get the summary, it has headings. You have a quick recap, you have an overall summary, which is longer of the meeting, and then it'll-- depending on how long the meeting was and how many different topics were discussed-- you'll have a variety of-- OK, well, we did the present progressive, we did present progressive versus present simple. And then we had a dialogue at the doctor's office. It'll break it up into those different categories for you, and then we'll have next steps. So if you're teaching, it could have homework. Do you guys have meetings at your teacher meetings? This is great for that, right? So we have a meeting of our textbook committee and we were reviewing some textbooks, so it gave us a quick recap, the summary. And then it was like, OK, we talked about this aspect of the textbook, these levels. We talked about the pricing. We talked about whether we would buy class sets or students would purchase their own textbooks. It's going to divide that up into categories for you, and then next steps. Johanna needs to get pilots set up. Alyssa needs to get some dust copies for teachers. So it tells you the name of the person and what their follow up is. Super convenient. The first time I tried this, I saw that the update was there, I was like, hey, let's see how it works, and I got my sister online with me just to practice in an informal way. And so we're chatting, she hasn't updated her Zoom, and I'm telling her all this stuff. In fact, she finds out that she actually doesn't really have a Zoom account anymore. She stopped paying for it. Anyway, so it tells us all that kind of stuff. While we're talking, someone knocks on my door. I didn't know anyone was coming. It was my daughter and her husband, and my daughter was pregnant. I got up and I walked away from my computer. I was greeting them. I was hugging them. Her belly's all big, and I go, "oh, my baby, baby, baby." And she says, "my baby." And I said, "my baby grandson." And anyway, we go back, I finished the conversation. My sister and I had a couple of little gossipy moments about our family members, and then the meeting ended. I got the summary later. Well, when I got the summary-- so one thing that you'll notice is when you're on Zoom, usually if you walk away from your computer or your microphone, the other person can't hear you anymore. Well, the AI companion can, because I was not anywhere near that computer when I was greeting my daughter and her husband, I was not anywhere near the computer when I had my hand on her belly saying, "my baby, baby, baby." And the AI summary said, "Johanna's daughter and husband arrived. Johanna joked about stealing the baby." SPEAKER 6: Oh my goodness. JOHANNA GLEASON: So it kind of joked about stealing the baby. So AI inferred, and it inferred incorrectly. I wasn't joking about stealing her baby, I was just saying, "my baby grandson," right? So it can hear you when you're far away, and it makes inferences. To me, it's totally amazing. And-- yeah, sorry? SPEAKER 5: Well, the great thing about the summary is that you guys at home receive an email in the span of 15 minutes after a meeting, and you can edit and tweak it before-- JOHANNA GLEASON: Yes, yes, yes. SPEAKER 5: --participants see what they wrote. JOHANNA GLEASON: Yes. And that's what I was going to say. That's the point I was getting to, is that although it's awesome and super time saving, you do need to read it and edit it, because it does make mistakes. I did not joke about stealing my daughter's baby. [LAUGHTER] Yeah, question? SPEAKER 7: Do you have to enable or disable it? For instance, your example about picking up your conversation, is that because you had the microphone on and it-- or where-- SPEAKER 5: As long as that-- can you see that little - I don't know if you can see that little-- diamond logo up in the top left? If that's blinking, that means your [MUFFLED VOICES]. JOHANNA GLEASON: Your AI summary is on. And how do you disable that? SPEAKER 5: As a host, they have to go in there and pause it, just like you do when you record with the recording. SPEAKER 7: I got it. Yeah. JOHANNA GLEASON: So if you go back to the previous screen, Anagit, this is your Zoom toolbar down here. (DESCRIPTION) Previous slide, Update 3: AI Companion, with three screenshots. The one in the upper center has two buttons on the right. The upper one is Start Summary, and the lower one is Stop Summary. (SPEECH) These two icons will appear on your screen along here. You can either start the summary or stop the summary. If you don't see it along here, you're going to click on More, and it'll be up there. SPEAKER 5: Why not there, because the account sharing didn't start. Someone else-- JOHANNA GLEASON: Yes. SPEAKER 5: Someone else's computer-- ANAGIT TRAGANZA: Exactly. SPEAKER 5: --started it. Yeah. JOHANNA GLEASON: That's exactly why it's not there right now. So my colleagues have quite a lot more to present to you. I want to go ahead and turn it over to them. But yes, question? SPEAKER 7: I think I know the answer, but just to confirm, these new features are only available when you have the app, not when Zoom? Is that correct? Like I have access to this AI companion-- SPEAKER 5: I think it does depend on your host. JOHANNA GLEASON: Yeah. SPEAKER 5: District-- SPEAKER 7: I have it all. SPEAKER 5: I've been hesitant if they haven't turned it on for privacy reasons. SPEAKER 7: Oh good. JOHANNA GLEASON: Yeah. SPEAKER 5: But if the administrator of the district has enabled it, then the host can go into their account and enable it themselves. JOHANNA GLEASON: So if you're in a meeting and somebody else is hosting, they can turn it on. You're going to get a message saying it's turned on, and you either "got it" or you click "leave meeting." So you don't want to be in a meeting where there's AI enabled, you need to leave the meeting if the host has enabled it. SPEAKER 5: A lot of K-12 school districts, like our school district, LAUSD, they haven't enabled it yet for privacy reasons. SPEAKER 7: Oh, I see. JOHANNA GLEASON: Right, yeah. OK OK. SPEAKER 5: They're holding off on doing the research beforehand. JOHANNA GLEASON: Yeah. When I started demonstrating this, there were a lot of people in the meeting where I was demonstrating it who were feeling very nervous about their privacy. So, yeah, for sure. OK? Thank you everyone, very much. We'll turn it over to Chris. ANAGIT TRAGANZA: Chris, yeah? CHRIS VELA CHE: So let's go to the next slide, and hello again, everyone. I think it's update number four, the next one. I got a little confused. [LAUGHS] It's not-- JOHANNA GLEASON: Can I start it? Because I was playing with it this morning. CHRIS VELA CHE: That's OK. That's all right. JOHANNA GLEASON: This is update five. CHRIS VELA CHE: Hi-- JOHANNA GLEASON: Oh, wait. Avatar. CHRIS VELA CHE: (DESCRIPTION) Text, Update 4: Avatar. Instructions: 1. Click the arrow on the camera. 2. Select Choose Avatar. 3. Customize your Avatar. 4. Show Avatar. Three screenshots. A list of options under Select a Camera, an avatar with four photos of buildings on the left, and the avatar and buildings with a list of options on the left, and options below, which includes rows of animals. (SPEECH) The avatar, yes. How many of you are familiar with the avatar option that we have on Zoom? Nobody? This is great. And it's fun because, I mean, if you learn how to do, create your own avatar, that could be a possibility for your students. The ones that don't turn on their cameras for x or y reason, hey, humanizing the digital environment requires you to be present and show your face. (DESCRIPTION) An avatar of a dog face on a human body with a green hoodie on. (SPEECH) But if that's a problem, then you have an option here, which is pretty cool. You go to play with this toy and feel comfortable, then teaching this skill to your students, which can be a huge challenge there. But (DESCRIPTION) An avatar of a woman with brown hair, with glasses on and a suit jacket over a shirt. The head moves around and the eyes blink. (SPEECH) if you go to the camera over here, if you want to try and create your own avatar. So you have to click on that little arrow that's going up. (DESCRIPTION) Classroom view. Chris points to the lower left of the screen on the wall. (SPEECH) Anagit, can you click on the-- ANAGIT TRAGANZA: Yeah. CHRIS VELA CHE: And then you will select "choose avatar." So you'll have - yeah-- JOHANNA GLEASON: Sorry, sorry. CHRIS VELA CHE: Yeah, that's OK. [LAUGHS] So you choose avatar, and then you'll have tools to create your own. You have already options here, you can be any of these cute little animal avatars. But if you want to create your own, then you will have to go to-- OK, so where is that? JOHANNA GLEASON: You can see avatars? CHRIS VELA CHE: Yeah, so you create your own avatar. I think, yeah. JOHANNA GLEASON: Oh, please do. Let's see what she's doing. Sorry. [INTERPOSING VOICES] JOHANNA GLEASON: Why isn't it doing what I think ? [LAUGHS] (DESCRIPTION) Chris points repeatedly to the screen. The image is obscured in light. (SPEECH) CHRIS VELA CHE: It's not a board, but-- SPEAKER 3: Will they be able to do it if they don't have a Zoom account? (DESCRIPTION) Another avatar, full screen, with blonde hair, glasses and a blue shirt. Its head moves around, eyes blink and hair waves about as the head shakes. (SPEECH) They can still do it. CHRIS VELA CHE: I want to say yes-- JOHANNA GLEASON: They just click on their-- CHRIS VELA CHE: Yes. JOHANNA GLEASON: Is that you doing that, Jenna? SPEAKER 4: Yeah CHRIS VELA CHE: Yes. JOHANNA GLEASON: Can you stop for a second? SPEAKER 4: Of course. JOHANNA GLEASON: Yeah. So you can see, this is my avatar that I created to look like me, with my blonde hair and glasses. OK, now I'll stop and you can start doing what you were doing again, Jenna. [LAUGHS] SPEAKER 6: Yeah, I have my avatar on. CHRIS VELA CHE: (DESCRIPTION) The avatar changes to the previous one with brown hair. (SPEECH) Yes, now, if you have a student who is connecting to your Zoom class on a phone, that I don't think that's going to be a good idea. I mean, in a small phone, trying to do your own avatar, that could be chaos. But if a student has a laptop, I think it would be worth it. Try to teach them, hey, you can blur your background, but please, show your face or show your avatar during breakout room conversation. A lot of our students complain, a lot of, my classmate doesn't participate, and there's just a black screen. I mean, we have the feature. If we get fluency, if we know how this works, then we can possibly teach this to our students who have a laptop, and they can customize their own avatars here. (DESCRIPTION) Previous slide, Update 4: Avatar. (SPEECH) It has to be created. You have to create a lesson step by step, but I think it's worth it, because once they know, then they can be more present in your classes. Then they don't have the excuse, well, I have family or this and that. And my house is dirty, whatever, where to go and blur your background. So you guys need to spend some time on this feature. Have you ever-- you haven't used this feature, correct? No? JOHANNA GLEASON: Sometimes I have to join meetings at work between classes and I'm eating my lunch, I like to put the avatar on because then it looks like I'm present and paying attention, but it can't see me eating. So it's a nice option instead of a camera. I think it's great for-- you can use it to describe people with ESL. She has short black hair, she wears glasses. That's something. And it's fun. When people start putting the cows and the goats and the whatever else they are, the little badgers, it's fun to talk about. You can talk about the kinds of animals. CHRIS VELA CHE: Yeah. When you click on the virtual background, there's also another option here. So you have to really explore what options you have. JOHANNA GLEASON: Yeah, I'm going to let Jenna do that. Sorry. Hold on. CHRIS VELA CHE: Yeah, we just want to just peek through what you can see. And maybe today, at the end of this session, you can just try it. The fun thing about this session will be the avatar. I don't know. SPEAKER 3: Did you want to do the "choose virtual background?" CHRIS VELA CHE: Yes, please. (DESCRIPTION) Classroom view. (SPEECH) So this will be options, and you can blur and then you can encourage students, you have options if you don't want to show, but please encourage your students to at least show a little bit of themselves, making sure they are there for your class, and also participating with their classmates. I think any questions about that-- we also have video filters. JOHANNA GLEASON: Oh yeah, go to the video filters. They're cute too. SPEAKER 4: Yeah, there's-- SPEAKER 3: Do you require your students to have their camera on? CHRIS VELA CHE: We are not required to do that because of COPPA and privacy things, but it's encouraged all the time. Most of my students do not turn on their camera. SPEAKER 3: Right CHRIS VELA CHE: That's been a persistent problem. And I think, this semester, I'm trying to teach them-- creating content to teach the classroom culture. And one of the things I want them to realize is the importance to be present. Even if you commit with five minutes of breakout room, you don't have to show, but let's learn. You have this option. But commit to this and participate by showing presence. Whether it's you for five minutes or an avatar or-- JOHANNA GLEASON: Can you click on some of the filters, Jenna? And show off the TV monitor one or something. (DESCRIPTION) A red First Place ribbon appears in the upper right corner. (SPEECH) SPEAKER 4: Yeah, I was going to. I didn't know if you wanted-- SPEAKER 3: I had a student, one time, that had the eyebrow one on her, that it goes up and down, and she had that on the whole quarter. And she could not-- every time she talked, her eyebrows would go. [LAUGHTER] (DESCRIPTION) A frame of overlapping smiley faces surrounds the screen, then disappears. A dog with flowers in its mouth and a red bowtie appears in the lower left corner, then disappears. A frame with different Pride colors appears around the screen, then disappears. (SPEECH) CHRIS VELA CHE: Yes. And it's just fun and it's just inviting. And again, that humanizing part of your class is just-- it's a lot more entertaining when you have something. And you can even demo that to your students. SPEAKER 3: So the plus is where you created your avatar? CHRIS VELA CHE: Yes, you will upload a picture if you have a picture of yourself. So yeah, many things to explore. So the next one. And how are we doing with time? SPEAKER 4: We've got time. CHRIS VELA CHE: OK, perfect. (DESCRIPTION) Text, Update 5: Hide/Show Floating Meeting Controls. Instructions: 1. Click on More. 2. Select Hide Floating Meeting Controls. 3. Click on the Escape (Esc) button to bring it back. A screenshot of the Zoom toolbar across the bottom. A screenshot of a list, with Hide Floating Meeting Controls with a yellow box around it, 15th from the top, fourth from the bottom. (SPEECH) So the next update is the hide and show floating meeting controls. I don't know if you guys are-- JOHANNA GLEASON: Annoying. CHRIS VELA CHE: I know, but now we have a feature where you can hide it. I always struggle with that clicking and your multitasking there and-- SPEAKER 7: For them to go and take it out and hide it. CHRIS VELA CHE: Well, that's another-- [LAUGHS] Yes, it is a problem. But I think we have, now, the option. But again, when you want to bring it back, where do you go if you want to bring it back? So you have the instructions-- JOHANNA GLEASON: You hit escape. CHRIS VELA CHE: You just hit escape. Yeah. JOHANNA GLEASON: So this isn't something that your students or your participants are going to see. This is just purely as the host. There's all that-- I call it Zoom interference. CHRIS VELA CHE: Yeah. JOHANNA GLEASON: All the stuff that's blocking the screen that you can't see. You can hide it now. CHRIS VELA CHE: Yeah. JOHANNA GLEASON: You want it back, hit escape. CHRIS VELA CHE: Yeah, so you'll have the written instructions there to practice. The next thing is update number six, Zoom Notes. (DESCRIPTION) Text, Update 6: ZOOM Notes. Instructions: 1. Go to your online ZOOM account. 2. Select Notes. 3. Click on New. 4. Use all the features to create your Note. Three screenshots. Across the bottom, a toolbar with Anagit's name, date and time. On the right half of the screen, a Notes section, with a list of options on the left. The seventh one down is in blue. Overlapping on the right is a box with the instructor's name and the text, Date: 11/27/2023, Today is Monday, November 27. How are you today? I am fine. I am OK. (SPEECH) And this is a great feature that I haven't really explored with my class. I've been playing around, because, eventually, when I teach my beginning literacy students how to annotate, then I can just use this notes and then have them scribble on these notes. So I created something for my class here. And the beauty of this is that it saves it and then you can share the link of your notes of that class to students who were absent. JOHANNA GLEASON: You can start the note before class. CHRIS VELA CHE: Yes. JOHANNA GLEASON: So you can let people know, hey, don't forget to do your homework. Do you have any questions about the reading that we did, or questions about the-- so you can start the notes before class, you can look at the notes together, synchronously, during class, and then you can send them the notes after class and they can continue to write on them. SPEAKER 3: Where are the notes? CHRIS VELA CHE: Umm -- they are on the toolbar. Yes. And then you select-- [INTERPOSING VOICES]. CHRIS VELA CHE: So, when we are doing the settings. ANAGIT TRAGANZA: Some of the districts do not have this. And we already noticed that we couldn't find some on your computers here. CHRIS VELA CHE: Yeah. ANAGIT TRAGANZA: So sorry, but some notes, we were able to find Whiteboards but not notes and clips. And we're going to show you, also, those features, too, a little later. Notes, they are similar to Whiteboards. I'm sorry, continue. CHRIS VELA CHE: Yeah, yeah. ANAGIT TRAGANZA: Continue. CHRIS VELA CHE: Yeah, yeah, yeah. So it's similar, like Anagit was saying, and you have options here to customize your notes, and you can add a link and pictures. This is the picture. Or erase and just edit your notes as the font and everything here, and then share it. And then Anagit, you were saying something about notes and being the board-- ANAGIT TRAGANZA: Oh, you go. CHRIS VELA CHE: The Whiteboard. ANAGIT TRAGANZA: They are similar to Whiteboards, but one more thing is that you can only share notes with people from your distance. CHRIS VELA CHE: Yeah. ANAGIT TRAGANZA: Unfortunately. If we are using, branded as DCCD, we can send this only to people from [MUFFLED VOICES]. SPEAKER 6: Yeah, yeah. So can we utilize notes the way we can utilize the Whiteboard in the breakout rooms and saying-- ANAGIT TRAGANZA: Yes, yes, yes. Yes. CHRIS VELA CHE: Yes, you can share. And I think the notes have templates, I think, or have that Whiteboard. ANAGIT TRAGANZA: Whiteboards. CHRIS VELA CHE: Whiteboards. And they're very beautiful templates, anyway. All right, so any questions? Well, you guys don't have notes, so we can't ask you. JOHANNA GLEASON: I mean go home, get your updates, check to see if you have notes. It might be there. And it's pretty interesting, it's pretty fun. CHRIS VELA CHE: Yeah. (DESCRIPTION) Update 6: ZOOM Notes. Share Options: 1. Click on Share. 2. Click Copy Link. 3. Select Link Access options. Two screenshots, both headed Share Note, with options. Both have a box checked that says "Anyone can share at or below their level." At the bottom is Link Access, with a Copy Link hypertext, and a dropdown below. On the left in the dropdown box is the text, Only invited members can access this note. Below are two options in blue. The first one with the same text as in the box is checked. One below says "Anyone at San Diego CCD." On the right, in the dropdown box is the text, "Anyone at San Diego CCD." A dropdown to the right has two options in blue, "Can Edit," and "Can View." "Can View" is checked and appears in the box. (SPEECH) JOHANNA GLEASON: So you guys will have access to the slides, and these are instructions for how to share the notes in the Zoom meeting. CHRIS VELA CHE: This is what we see in our district. Yeah. JOHANNA GLEASON: Well, I mean, this is an upgrade that's available on Zoom generally. CHRIS VELA CHE: Yeah. JOHANNA GLEASON: It's possible that you're disabled, that your district administrator has disabled it, but it's available in Zoom. CHRIS VELA CHE: Yeah. If you see any use of that, I would encourage you to advocate or maybe talk to your district manager, boss. Yeah. And say, how you use this and how beneficial it could be in your class. But yeah, this is great. This is a great tool to explore and use. SPEAKER 7: You have a question? Do you have a quick question? It's not really related to the zoom, but if you are from the San Diego College of Continuing Education-- JOHANNA GLEASON: Yes? SPEAKER 7: --do you have K-12 incorporated into your-- see, that's the difference. The K-12, if you're in a K-12 district, then what the district is going to allow you to use is going to be restricted, because you have minors. JOHANNA GLEASON: Oh, I see. SPEAKER 7: You have minors in the district. Dang it. OK. Yeah. CHRIS VELA CHE: Because notes can be used during the meeting, before the meeting, and after the meeting. SPEAKER 7: I'll ask. JOHANNA GLEASON: [OVERLAPPING VOICES] notes would violate privacy. SPEAKER 7: Yeah. JOHANNA GLEASON: I can understand how the AI would. SPEAKER 7: Yeah, but I don't understand how notes work. CHRIS VELA CHE: Yeah. ANAGIT TRAGANZA: I mean, the teacher would be monitored to check the notes. SPEAKER 7: Yeah. ANAGIT TRAGANZA: But you can add anything to notes, links and images. CHRIS VELA CHE: So in the meantime, you can just use a Google Doc. ANAGIT TRAGANZA: Yeah. JOHANNA GLEASON: Notes is similar to the Whiteboard, it's similar to a Google Doc. So we're already using those things with our students, right? I don't see how those are violating-- SPEAKER 7: Yeah, I'll just check. Let's see. JOHANNA GLEASON: OK, so-- next one is. Next one is Zoom clips. (DESCRIPTION) Text, Update 7: ZOOM Clips. Instructions: 1. Go to your online ZOOM account. 2. Select Clips. 3. Click on Create Clip. 4. Record up to 2 minutes for a single clip. 5. Share. Screenshot on the right. On the left sidebar is a list of options. "Clips" is the 11th one down, second from the bottom, in blue, and marked "New." On the right is a "Clips" screen with options and a video screen. (SPEECH) ANAGIT TRAGANZA: Thank you. Zoom clips is a similar option that we could share only with people from our district, but the Zoom clip would be a short version, a short clip, two minute video, two minute long-- at this moment, we can have only five clips stored on our dashboard. I haven't used clips. JOHANNA GLEASON: Yeah, I mean-- ANAGIT TRAGANZA: We have some examples here from our-- SPEAKER 3: From the colleagues. ANAGIT TRAGANZA: From the colleagues. (DESCRIPTION) Text, Update 7: Zoom Clips. Clips example. A screenshot. Next slide, a full screen Zoom screenshot with the video in the center. (SPEECH) SPEAKER 7: [MUFFLED VOICE] ANAGIT TRAGANZA: Yes. (DESCRIPTION) In the lower right corner of the video screen, clicks to expand to full screen. (SPEECH) JOHANNA GLEASON: Oh, actually we can't hear because I've got my sound disabled. [LAUGHS] ANAGIT TRAGANZA: It's all right. So they were talking about vocabulary, and I think it was a beginning conversation class. JOHANNA GLEASON: Mm-hmm. But yeah, so basically, she's made a video, and she can send it out to her students. Now, there's many video options available. You can record yourself speaking in Zoom if you start a meeting and record it by yourself, you can record your-- you can use YouTube. This is not so very special, but it's something else that Zoom has enabled. Yeah, I think she's just reviewing her lesson in this. SPEAKER 7: Is it restricted to two minutes, these classrooms? JOHANNA GLEASON: Yes, maximum two minutes. (DESCRIPTION) Various clip scenes flash by, and ends with the text, "Conversation." Back to the previous slide, Update 7: Zoom Clips. Clips example. (SPEECH) ANAGIT TRAGANZA: And again, you can access it through the website, in the Navigation panel, or from the client on top, the navigation icon and the Whiteboards. (DESCRIPTION) Text, Let's watch a sample of a clip! Clips example. A "Share Clip" window with options. Next slide, Update 8: Whiteboards. Instructions: 1. Go to your online ZOOM account. 2. Select Whiteboards. 3. Click on New Whiteboard. 4. Contribute. 5. Share. Three screenshots. A left sidebar menu with Whiteboards in blue, the sixth one down. To the right is a "Share Whiteboard" window with options. Below is a Whiteboards window with options. (SPEECH) All right. And yes. You see how we did it in our district. So the Whiteboards, you're using Whiteboards in your classes, right? SPEAKER 6: No, because [MUFFLED VOICES] JOHANNA GLEASON: Just not everyone likes it. [LAUGHS] ANAGIT TRAGANZA: So we have a little sneak peek of the templates, different templates. Have you used any templates? SPEAKER 7: No. Have you tried this? SPEAKER 6: How do you find those? ANAGIT TRAGANZA: Again, from the navigation. The Whiteboards would be-- SPEAKER 3: Oh, they're not letting me do it. JOHANNA GLEASON: Let me stop here and see if we can do it. (DESCRIPTION) Class view. (SPEECH) Go down to Whiteboard? ANAGIT TRAGANZA: Mm-hmm. Yes. Whiteboard. New Whiteboard. JOHANNA GLEASON: And it keeps your old ones, too. ANAGIT TRAGANZA: Mm-hmm. It walks you through. (DESCRIPTION) Black screen. White screen. (SPEECH) And we can see who's here and who's doing what. We see everyone. But we also have-- and you can contribute. You can use this toolbar and draw something. Of course, the teacher will tell you what to do. Sticky notes, texts, images. And if you click on this extension, it will give more options. We can upload files here. And yes, they have templates. JOHANNA GLEASON: So Karen Lang, who's a Zoomer, is telling us that one of the issues with Whiteboard is that sometimes it finalizes text boxes before she wants it to and then she can't go back and add to it. I think in that case, you can erase it and start another text box, can't you? ANAGIT TRAGANZA: Mm-hmm. JOHANNA GLEASON: Yeah. So that-- ANAGIT TRAGANZA: You can move it to trash, yes. JOHANNA GLEASON: Yeah. So that would be an option, Karen, to delete it and then just start another text box. ANAGIT TRAGANZA: I have one, I used in my class, if I can share. SPEAKER 7: Excuse me? As a participant, where do I write here? ANAGIT TRAGANZA: I can't. JOHANNA GLEASON: I think they've disabled it. [LAUGHS] The TDLS people have disabled it, so we can't. Yeah. CHRIS VELA CHE: But you can drag. And think I can see an alphabet activity here, where students can put the alphabet letters in order, if they are able to drag things. JOHANNA GLEASON: Can you stop the Whiteboard, Jenna? SPEAKER 3: Yeah, sorry. [INTERPOSING VOICES] SPEAKER 6: --Whiteboard. JOHANNA GLEASON: Yeah. I think you've got some screenshots-- SPEAKER 5: I wondering if anybody has any experience at all with the Google Jamboard Do you know if, folks can simultaneously contribute, and then you can share a link and allow folks to do it on their own time. I'm wondering if anybody here has any experience in doing that with Zoom Whiteboard, where you send a link to the Whiteboard, and people can continue working on it for homework or for review, et cetera. I don't have any experience with that. I'm wondering if anybody does. (DESCRIPTION) White screen with black bars at the top and bottom. (SPEECH) CHRIS VELA CHE: I can't speak to that. I haven't tried that, but we can Google it right now. SPEAKER 5: Yeah, it'd be interesting to find out if it is. CHRIS VELA CHE: Yeah. Johanna, can you stop the-- SPEAKER 3: I'm sorry. I'm trying, though. JOHANNA GLEASON: Oh, OK, sorry. [LAUGHS] SPEAKER 3: The Whiteboard can only be closed. Oh, it's not letting me close it. The Whiteboard can only be closed by the host. JOHANNA GLEASON: Oh, and you made it through the host? SPEAKER 3: I think I-- [LAUGHS] I can just make the host [MUFFLED VOICE]. ANAGIT TRAGANZA: So hang on, folks. CHRIS VELA CHE: Sorry. ANAGIT TRAGANZA: That's all right. (DESCRIPTION) PowerPoint screenshot. (SPEECH) That's a good question. SPEAKER 3: Johanna, should I make you a host again? JOHANNA GLEASON: No, no, no. Make Anagit the host. SPEAKER 3: OK, Anagit, I'm making you host. ANAGIT TRAGANZA: [OVERLAPPING VOICES] (DESCRIPTION) Class view with split screen. (SPEECH) SPEAKER 3: OK, what's going on? It's saying chat or pin for what-- I'm trying to make you the host. Let's go-- why is it doing that? SPEAKER 7: I think she's got it, hasn't she? JOHANNA GLEASON: There we go. OK, so here's a beautiful-- Anagit. There we go. ANAGIT TRAGANZA: (DESCRIPTION) The whiteboard with black strips at the top and bottom. A flowchart headed "My Weekend," with a topic sentence, details, and concluding sentence. (SPEECH) With my Whiteboard, I was teaching a simple paragraph in my level 3 class, and I just used it as a presentation tool. Also, what's good about it, you can use this in a presentation mode. SPEAKER 7: I don't think I've tried it. ANAGIT TRAGANZA: I mean, if we have several frames. But we can also -- OK. Wow. This is a topic sentence. Detail number one, detail number two, number three, and conclusion. (DESCRIPTION) Referenced areas are marked in red with drawn lines. The lines disappear. A red dot remains. (SPEECH) CHRIS VELA CHE: Now, Anagit, I have a question. Did you create this as the class was in progress? Or did you have to do this before your class and then just go over with your class? ANAGIT TRAGANZA: This one I created at home because I was playing with it, but then I used it in my class. CHRIS VELA CHE: OK, OK. JOHANNA GLEASON: So I'm hearing on the chat, Zoom Whiteboard parts are not movable like Jamboard. That's true. Jamboard is being phased out. Everybody knows that, right? OK, and then-- OK. SPEAKER 3: Why do they do that? Why do they phase stuff out when it seems like it's-- CHRIS VELA CHE: Money. JOHANNA GLEASON: Oh, sorry. So Karen Lang, Anagit, is telling us that, in fact, they are movable. For the students too? ANAGIT TRAGANZA: I'm not sure about the student, but, it's like a puzzle I put together. They are movable. (DESCRIPTION) Dots appear on one of the lines between the boxes and it moves. (SPEECH) So we're just exploring right now. JOHANNA GLEASON: The Whiteboards. ANAGIT TRAGANZA: I already moved that part, and it still shows that I'm-- Interesting. Yeah, see, it's delayed a little bit. I already did that, but it was still showing there that it wasn't. All right. Any questions about the Whiteboards? And again, Whiteboards also cannot be shared with people outside of the district. [CHATTER] Yeah. [CHATTER] Thank you. [CHATTER] (DESCRIPTION) PowerPoint screenshot. (SPEECH) JOHANNA GLEASON: Was that number nine? [CHATTER] (DESCRIPTION) Text, Update 9: Polls and Surveys. Choose Surveys from the Menu. A screenshot with options on the left sidebar. "Surveys" is the eight one down, in blue, marked as "New." On the right is the "Surveys" window with options. The third tab, in blue text, is Polls and quizzes. (SPEECH) ANAGIT TRAGANZA: I don't think we can do-- Chris? Do you -- CHRIS VELA CHE: Polls and quizzes in my class? No, I do not do polls and quizzes and surveys in my beginning literacy class for obvious reasons. JOHANNA GLEASON: [LAUGHS] CHRIS VELA CHE: But yeah, but in conferences that I've been to or meetings, I know it's very common for faculty, if we want to gather some class information, then we usually -- I'm familiar with polls and surveys, but don't use it in my class. But I can see how useful it can be for higher language level students. And that is if you are doing formative assessments. When you see students are getting the lesson, then you can create a polarized survey. But not from my beginning literacy students. And I think Anagit have experience with that or no? ANAGIT TRAGANZA: Yes. CHRIS VELA CHE: OK. ANAGIT TRAGANZA: Sometimes I use polls every class, just to check on students if they think the lesson was easy, if the lesson was kind of easy or difficult. And then if they say it was very easy, I said, OK, everyone is going to level 5 from level 3. CHRIS VELA CHE: Yes. ANAGIT TRAGANZA: Yay. CHRIS VELA CHE: And they're pretty-- it's very easy to make them. You can create them and then open it up during class. And then-- SPEAKER 5: You do have to create it before you start the meeting, though, right? CHRIS VELA CHE: Yes. ANAGIT TRAGANZA: Yes. SPEAKER 5: You can't create it on the fly. It has to be done before the meeting started. CHRIS VELA CHE: Yeah-- JOHANNA GLEASON: You can in the meeting, but it would be difficult to think about making a poll and be teaching, but I think it might be possible. I think-- ANAGIT TRAGANZA: It is possible. It is possible. I think so. Yeah. You'll get sidetracked on the website, but they come up with different things. SPEAKER 5: It could be useful to do something like a comprehension check. CHRIS VELA CHE: Yes. SPEAKER 5: [OVERLAPPING VOICES] you could create it on the fly. I don't think you could create it on the fly. SPEAKER 7: OK. SPEAKER 5: I think you have to create it before the meeting starts. And some other platforms, like Google, they do have the option of creating something on the fly. I don't think they have it yet in Zoom, but it would be nice to have that. SPEAKER 7: Yeah. JOHANNA GLEASON: Yeah, but I like to use the polls for just, again, warm ups, getting people talking at the beginning of class. OK, so when you go into to Zoom, you click on the survey menu. (DESCRIPTION) Text, Update 9: Polls and Surveys. Create Poll or Survey Prior to Your Zoom Meeting or Class. Screenshot, New. Click here to create a survey or poll. An X. To the right is a blue "+ Create" button. (SPEECH) Yeah, that's what I've got here. Create the poll survey prior to your meeting your class, but when you're in that section and the menu on Zoom, you'll see the button to create your poll or survey. (DESCRIPTION) List of options. Seventh item down is Polls/Quizzes, in blue. (SPEECH) Then when you're in the meeting, when you're in the actual Zoom meeting, you want the poll to start, you're going to go to your toolbar. Probably you have to click on More. The polls and quizzes usually aren't visible on the main toolbar, and then launch-- ANAGIT TRAGANZA: Launch. JOHANNA GLEASON: --the poll that you want. (DESCRIPTION) Text, Launch your Poll, Survey , or Quiz. Screenshot. Polls/Quizzes window. A blue "Launch" button is on the first row, Accessibility Poll, to the right, with a red box around it and a red arrow that points to it. (SPEECH) So I believe I can launch a poll for us here. Let's see. Oh, maybe I can't, because this is not my meeting, right? Yeah, they're not here. If I can start the meeting, I can. [LAUGHS] If I can host. Yeah, because this is not our meeting, there aren't any polls. ANAGIT TRAGANZA: But you can also use the quiz option to do multiple choice, to do true-false or comprehension check. JOHANNA GLEASON: Yeah. ANAGIT TRAGANZA: That would be quiz option, right? JOHANNA GLEASON: Yeah. And I can't remember. So you see those there, there's accessibility poll. My new poll. Which do you prefer? And English class poll. So I can't remember what these were, but the "which do you prefer" was something like vanilla or chocolate? Circles or squares? Dogs or cats? So it's a really simple, easy one for beginner level students. OK? (DESCRIPTION) Text, More Resources. Graphic, People seated around a conference table, with the logo and text, Zoom Contact Center. Link below, The ZOOM Resource Library. (SPEECH) I think we're about done. ANAGIT TRAGANZA: We need to play and explore, and I think-- so you guys have a better picture of all of this. And unfortunately, some of these features are restricted to your district. But use the one-- like the speaker said, just pick a tool that you like to play around, or a feature that you like to-- for me, I think my next project is creating a lesson on how to get students create an avatar, for the ones who have a laptop. But that's going to take time for me to create my Google Slides. And then what's the lesson? What's the purpose? But once they get it, they can transfer those skills to the next class. So in a way, I am helping the following teacher with those best practices as online learners. To be present with your picture, which is huge. And I think it's a persistent problem for teachers, not being able to see their students in any way. And also, their classmates as well. So yeah, avatars are for me. What about you guys? What tools are you planning to use after this session? [LAUGHS] Nothing? Let me digest all of this, and then I'll figure it out. [LAUGHS] Yes, it is overwhelming. It is. I feel overwhelmed with all of these things because I don't use them all, but I know they are useful and they can potentially solve many of the persistent problems that I have in class, and get that engagement, participation, instead of just calling everybody and not getting any response. But yeah, so you'll have access to the slides, and then you can-- it's got written instructions and then some visuals. And just have it there, and then maybe next week after you digest all the information, maybe you can go back and check and see what may work for you. JOHANNA GLEASON: We did have an answer to your question in chat, Chris. Carolyn Zachary from California says she will be using the AI, and it was fun to make her avatar. [LAUGHTER] SPEAKER 3: This is good. JOHANNA GLEASON: That's awesome. SPEAKER 6: Yes. JOHANNA GLEASON: So we're here for any questions. Anyone have questions? If you're a Zoomer and you want to work with me privately, share your screen. If you have questions, if you want to do that. If you're a roomer, we're here in the room to answer your questions, so let us know how we can help you out. (DESCRIPTION) Logo, OTAN Online. Text, Technology and Distance Learning Symposium. Gain Confidence by Practicing your Zoom Skills Including the Latest Updates. Presenters: Anagit Traganza -- S.D.C.C.E., Chris Vela Che, S.D.C.C.E., Johanna Gleason, S.D.C.C.E., March 1, 2024. Logo, OTAN -- Outreach and Technical Assistance Network. Follow Us, Twitter logo, slash OTAN -- LinkedIn logo, slash company slash otan underscore 2. Like Us, Facebook logo, slash OTAN Serves Adult Education, Subscribe, YouTube logo, slash OTAN Serves Adult Education. Logo with faces around the figure, with text around on the right, Professional Development, News, Teach with Technology, Videos, TDLS, Online Resources. Text, OTAN dot US. 916-228-2580.