[audio logo]

Speaker: OTAN Outreach and Technical Assistance Network.

Luke Philley: Who has ever heard of the Teacher Portal? Who? OK. So who have heard of the Teacher Portal? Whose heard of Casas? Yay! A lot of people.

Speaker: They're popular.

Luke Philley: OK.

Speaker: I like the part that I have heard of TE portal. Sorry I'm just not going--

Luke Philley: It's OK.

Speaker: It's not good.

Luke Philley: So minus 2 points. But I got you.

[chuckles]

Great redirecting. I got you. OK, so I'm going to do a quick overview of this. This is technically the Teacher Portal. You can sign in. If you're a teacher, you can see your classes. You can click on a class. You get a quick overview. You can quickly take attendance. There's attendance stuff, there's class report stuff. It's super simple.

It's the same thing as TE, but just web based now, right? It's not everything. Not the full details. It's simple stuff. Now that you're all looking at this, I want to learn about it, I'm going to say, you can't look at that from all the levels because you first have to set it up.

And Adrian will show you all the cool stuff later. So I'm guessing, some of you may have seen the rolling hills stuff before, right? So when you log in, logged in enterprise, you have all that fun stuff. Is anybody a data manager?

Speaker: I do.

Luke Philley: Yes! These are my peoples.

Speaker: Kind of.

Luke Philley: Yes.

Speaker: That's the thing. You lost a point.

Speaker: Not 100%.

Luke Philley: OK. So in order to do all that fancy, cool web based stuff, your awesome teachers will help them run reports. That way, they can just run it and take it to install themselves. You got to set it up. You got to do something.

Speaker: Yeah.

Luke Philley: Yes.

Speaker: We have Apple computers in our district, but it doesn't really communicate that--

Luke Philley: You need to tell them to do those [overlapping voices]. Who built them?

Speaker: Well, I pay $100 for--

Luke Philley: Who's chair?

Speaker: [overlapping voices]

Luke Philley: Or the parallel--

Speaker: Parallels. Yeah, we use parallels.

Speaker: But the e-portal, like the teachers portal, that's the T8 portal. Like the one that the teachers use, you can use that on the--

Luke Philley: They're web based?

Speaker: Yeah.

Luke Philley: So once you set it up, what I'm going to show you, just tell them, go to teportal.org.

Speaker: OK, good.

Luke Philley: Have fun.

Speaker: Oh, OK, that's the way to go.

Luke Philley: But to set it up, the first thing you're going to need to have is a user account, right? So remember how you guys got organization? You go to your users and see all your users. So teachers have to have a user account. So I don't know. Does anybody use a third-- I'm not going to say a third party, but a third party of any variety that you import your attendance or classes and teachers and curriculum?

Speaker: Yeah.

Luke Philley: You may use those things. If you do, the good news is probably, you already have users, you already have personnel, they're already linked to the class, if this is going to make your life much easier in that sense. So if you scroll down, we're doing the rolling hills. You know, it's got 100 or 60 accounts for coordinators, proctors, teachers. You know all that, right?

So you're going to see-- I'll go just down to any random teacher. And when you go here, you're going to notice there's something called-- let me look at it. There's now access control by groups and individual access and roles, right? And you've got roles and groups.

Now, for you, guys that have been in it and, in the weeds, we've always used groups. The new thing is the roles. However, we're still going to recommend you use your groups that you've used for 20 plus years, right? Or forever. But you're going to add a role.

And to enable the portal access, this is the simplest way. If you guys have a set up like you're saying and everything's important, we're not necessarily going to change the whole user and everything. Remember how you can go to organization, you have these things called access groups? When you're in the access groups, you don't have to worry about it.

Oh, chat in the way. OK. That's OK. Don't worry about it. And if you go to teacher access enhanced and scroll down to the bottom, this is how you'll actually enable the portal. It's a right under the groups, and it's a right under the users now, right?

So you guys can individually determine how much access do you want those teachers to have in that access group. So this way, you have that full control. So you can use your read only one, if you just want to generate and look at things but not change anything. Or if you want, hey, we're doing attendance as well. Hey, you can change things or edit things, and we'll give you that flexibility.

But the blue means, it defers to the user in the group. If you check it, it's now saying, you've enabled all of these rights. So you can go through and literally hand-pick or just say, you know what, we want them to have everything, right? And that way, there's no problems. They've got everything. They're good to go and they're good.

So you're just going to add check marks, and you've now added that access to that group. And so you just click Save at the top, and you now save that access to that access group. Does everyone understand that? Just adding rights, hey, there's some new rights available. Go in there, Edit, check mark. Chat's good still?

Speaker: Yes.

Luke Philley: All right. Oh, yeah, you got it over here. Perfect.

Speaker: Yeah, I left that--

Luke Philley: All right. So now when we go back to users and we select a thing, we now know that our key access enhanced has those core rights on the group level, right? However, you're going to notice, there's something called roles. If you already had your teachers in there, what we did when we rolled out the portal is we just automatically tried to assign everybody that teacher role as a default setting. However, if you're setting up new teachers or employers and stuff, they might not have that role. The role is just a key.

So when we created the portal, we need to assist them to communicate. But their rights are still going to come from the groups, but you have to add that role in order for them to actually communicate with the TE portal, because the portal is up here at the highest level, and then there's the TE stuff down here at a lower level, and it communicates that way, if that makes sense. So the role is a key to allow that access.

Adrian Boggess: And the role is basic or the role is--

Luke Philley: So that's the beautiful part. It doesn't matter.

Adrian Boggess: You just have to have any role.

Luke Philley: Let's say you don't have it, and you're going in like, hey, let me add it, you can just click the TE and click teacher. And then when you add it, it does give you the option to change it to a read only, a basic, a standard, or enhanced. But it doesn't matter the level because we're leaving that access granted based on the groups and the individual rights.

So all the permissions are coming from the TE teacher access enhanced group, but you're just adding the role as a key to talk to the portal. I know you can't technically get rid of the groups and say, hey, we just want to use roles and that's fine. But with roles, you can't customize, right?

So if you want to go in there and say, hey, we need this report for this teacher, do this. By leaving it on groups, you guys will all use it. So if you customize it, you're changing nothing. Does that make sense?

If you guys have never messed with it, you can just use the default, and that's fine. But this gives you the most flexibility. So if you want to restrict something or do something like that on an individual level, leaving it on the groups let you do that.

That's why I recommend to do that. So just leave your regular group. Go to the access groups, add the portal rights, right? We're going to add the rights. And then all you're doing is you're making sure there's a role. It doesn't have to do anything. You just key in a role and you save, OK?

So now, that is the permissions for the user, right? So the user account. So if you have somebody-- like, if you're a DM and you're already logging in, you've got your DM. You got all the access, right? Then you assign roles to your teachers and stuff like that, right?

Part two is they need to have that personnel account, right? So some of you guys are saying, where you are importing, how do you link the teachers to classes so their name shows up on reports? Same exact thing. So if you've never done that, that's where when you go to organization.

And you know how you can go to personnel and you go registration? You're going to notice, you have your administrators. Or if I scroll down, you'll have teachers. But you have teachers and then you have those user accounts, right? Because that user account is connected to that personnel account, OK?

User account has all the access. Personnel account is connected to that user account, all right? When you open it up, you'll see it. How then? Where do we go? That personal account is connected to a class by the functional roles.

So if you click functional role after selecting the teacher, you're going to notice, there is your classes. So now, that teacher, when they log in, when they sign up, they're only going to see these classes because that's what they're connecting to, OK? So that's very important.

Now you're going to say, Luke, we don't have any personnel records. What are you talking about? There's nothing here. If you go to New, link with existing user, because we create our user account, we're now going to link it. Once you select--

Hold on. It's now totally linked because we're saying, link it to that user, fills in their name, their first name and last. And now we're just going to give them a number and that's it, OK?

Now, once it's set up, that's all it is. Then you go to functional role. You have the option for new. And you can select the class, right? You select the class. There's your teacher. There's a start date. Oh, she's probably been here in 2023. And you can connect it.

So does everyone understand that? That is the cleanest, simplest way to do that. Does everyone understand what I'm saying? User connected to personnel, personnel connected to a class, right? Portal rights to the access group, make sure your user account is set up. Any questions in the chat? No?

Adrian Boggess: No.

Luke Philley: OK, cool. Everything good?

Speaker: Can I actually ask one question?

Luke Philley: Yes.

Speaker: So under user identification, user name or user account, and then access control, there's two little buttons that says access is granted based on group and rights, or access is granted based on roles. And you said--

Adrian Boggess: The first one.

Luke Philley: You're going to leave it. Just leave it on that group and individual roles.

Speaker: Is that the bottom one?

Luke Philley: It allows you more--

Speaker: I'm looking at mine, and the bottom one is selected.

Luke Philley: The one caveat is if you are a talent manager, we may have changed it due to data based on roles, because you now have to assign the roles yourself. And because you're the data manager, you have that maximum level, that doesn't matter. When you're talking on the teacher level, you're only option is these settings here, and there are zero customization. So if you go into that group, there's no option to disable that report or disable that menu. It's here on your site. It's fine.

Speaker: So the maximum power, just to use a better word, is the bottom one? Access is granted based on roles?

Luke Philley: No.

Speaker: Under access control?

Luke Philley: We're saying groups is because you control the access, right? So notice how when you go here in the access groups, you have the full access?

Speaker: Yeah.

Luke Philley: That's what we're talking about. It's a good question, by the way.

Speaker: I don't what to say.

Speaker: Yeah, but what's-- I mean, why would we do that?

Luke Philley: Why would you put the time and effort?

Speaker: Yeah.

Luke Philley: So we probably-- we may have put this for the future, but yeah. Adrian, why don't you go ahead and show why you do that, since 10 minutes is enough time? So we're going to go new share. The reason why is that's how you have to set up the portal.

Speaker: So maybe I'm confused exactly what's going on there. [chuckles]

Adrian Boggess: All of that was the data management is to set up the access for teachers to get into the Teacher Portal. And the reason why Teacher Portal is so beneficial for teachers and staff is earlier, Luke said, you can use this on any platform.

You can check your student's attendance, you can check how they did on a test. You can check their demographics without leaving a Windows based device, without needing to download TOPSpro Enterprise. All teachers have to do is have a tablet, a phone, any web based device and go to this web address. So I'm going to just log out.

Speaker: There you go.

Adrian Boggess: Yeah. So this right here, I'm on Chrome. I can use this on Edge. I can use this on Safari. I can use it on my tablet, my phone, my Apple, which I don't have. [chuckles] But you go to teportal.org, and then you're going to be brought to this homepage.

And Luke was showing you access groups to allow and user accounts to allow, it's because in order to get into Teacher Portal, you have to have a TOPSpro Enterprise account. You have to have a users account. You don't have [muffled voice], but your data manager has to set you up for the TOPSpro Enterprise account because when you go to sign up, that's with your portal. You're going to go to this website, you're going to go to sign in, sign in as teacher, administrator.

Sign up as new teacher, administrator if you haven't done this. And it asks to write here for your TOPSpro Enterprise or TE logins. And your data manager will give you that login information if you don't have it. Or if you already do have it, you can just log in here.

Your server is essentially your state grouping. So we have California, we have LARAEC, the Los Angeles, the largest schools down there. We have Global. Luke was just showing you how to use rolling hills simulator. So as a teacher new to Teacher Portal, you would log into your server, then your state agency ID. Are you able to put that in?

Luke Philley: They won't let you do it.

Adrian Boggess: Oh, I know. I'm just going to do it from there.

Luke Philley: Yeah.

Adrian Boggess: So you'll log in. We'll just say it's this. That's your server. Your user ID, I'm just going to put test@rhas.org, and then your password for TOPSpro Enterprise. So you haven't created a password yet for Teacher Portal.

Once you put in your password for your TOPSpro Enterprise account, you'll be brought to a new screen that will say, put in a new password. That new password will be specific to your Teacher Portal.

Speaker: They want to know-- they thought this training was on reading constantly. That's what they said. It's what they're asking.

Adrian Boggess: So we're going to go into that. So once you have your Teacher Portal account, then go back to the login. I will log in to your portal. I have an account in our fictitious data server, so I'm going to log in. I have my TOPSpro Enterprise account. I have my TOPSpro Enterprise access in all groups.

I have access as a teacher, and these are my classes. The great thing about portal, I can go look at my class at a glance. I can click on my ESL morning class. I can see what students I have, who is active, how many hours of attendance they have, and a quick screenshot of my students when they started.

I can also go up to my class reports. This is a good combination of reporting. And if you need to look at your class enrollments, your monthly attendance. Maybe you want to see how your student did on a test. Maybe you want to see how your students' test summary are. It's a quick access to see all of this live data.

I can see that this student here has taken all of these tests. And this was their last score in their last test date. But I can see, OK, this student has an asterisk, I need to maybe retest that student. Another good thing about Teacher Portal is if you're having professional development meetings, your teachers and teacher, and you're all in a group, you can compare and contrast your classes.

Maybe this is my morning ESL class while teacher C has an evening class. Her students are excelling. Let's go back to class reports. We'll go to competency.

And this will run a quick competency report. Give it just a moment. And then, you can see, OK, 100% of my students got basic communication correct. Maybe the evening class, only 10% of their students got the communication part correct. You guys can bounce ideas off each other. What's working for the morning class that's not working for the evening class?

And the nice thing is, you don't have to be set up to a big PC. You can have your tablet, you can use it on your cell phone, granted, it's a small screen, but you can access this data anywhere that you have a web browser.

You don't have to download TOPSpro Enterprise. And TOPSpro Enterprise is great. Think of TOPSpro Enterprise as your bank branch. That's your bank. Your main bank. You can go on there and get loans, open new accounts, create new users.

Teacher portals are ATM. I just want quick data. I don't want to have to log into TE. Go here, go here, filter here, filter for my class, run the report. I just want to see my students in real time and how they're doing. So Teacher Portal is your ATM. It's quick access to your information for your students.

Speaker: Is there a way-- when you pull in a quick data, is there a way to not see inactive?

Adrian Boggess: Yes. So Teacher Portal also has some basic filters. Real quickly, on your reports, you can do your report as a PDF. You can print your report. You can download your report. So if you want to share it with-- I want to download this and email it to Luke, I can just download it as a PDF or an Excel. So you have your Excel right here.

If I want to see only my active students, underneath your name right here, you're going to click on that. You're going to go down to your settings. And here's all your settings for your page. Now, most of these are set by default. It'll show ID name. In that order first.

But if I keep scrolling down, both our students' class status by, I had it set for all. So if I only wanted to see active students, I click active and I save it. And now when I go back to my report or back to my attendance, I'm only going to see my current active students. And it's very helpful. Now this is a fictitious class, so all of these students are currently active. So if I go to my class dashboard, this will give you, again, another quick snapshot.

This is your class at a glance. This class so far has an average pre-test score of 203. They have an average post-test score of 219, and an average gain of 16.

And this is where it's helpful to pull us up quickly for administrative meetings. Your administrator wants to know how is your class doing in general as a whole. They don't need each individual student. They just want to see a snapshot.

This will bring it up. You can say, look, we've got average 65 hours for our class, and our gains are averaging 16. So your class is doing pretty well. And by contrast, you can look at your evening class, which maybe does not have those great averages and you can bounce ideas off each other.

Why is that morning class so much more successful than the evening class? Why does my-- you'll go down to class details. This shows you what your class details are, what instructional program it is, who the teacher is, when it started, the total hours that the class is going on for.

The class attendance is very helpful. Teachers can pick their own attendance if they wanted to. So if you don't want to have to submit a report to your data manager or a PDF file or anything like that, you can take your own attendance logs. So that your students come in, welcome, they stay the whole class. We just go over to the dates that you want to fill it. So you can see up here is our date range.

So we have 03/02. So I don't lose my house at work. I can't see it, especially with the-- it's hiding over the 03/02.

Luke Philley: You have to do this.

Adrian Boggess: Hmm?

Luke Philley: It's over that side.

Adrian Boggess: Right, there it goes.

Luke Philley: [muffled voice]. OK, so we're looking at 03/04. We skipped 03/03, but that's OK. But then I can just fill it. So if I had all of my attendance was there, I'd fill it for the day. So I can fill all of my students by clicking on the fill. It's going to fill-- that's 4. And then it automatically fills all of my students.

All of my students were there. They all had attendance, and I just click Save. And now, that attendance is marked for that date. So I can go back down to my class reports again. I can see my monthly attendance, which is also very helpful.

Speaker: That's the one thing you can't filter out, yeah?

Adrian Boggess: Yeah, this one can't filter out active or inactive. We are still dialing it in. So if you do have suggestions, you can always email us at comment tech support, and we can bring those up in discussion. But this will show you your monthly attendance at a glance.

I can go back to February. February was really slow. We only had attendance really on these two days. Again, this is a fictitious class.

And then I can go back to March, which we have a little bit of attendance right now that I just entered for the 4th, which we know hasn't occurred. And you can see all of your information at a glance.

And on your students, it'll show you a snapshot of, are they active, and how many total hours they have? So with Oscar Pena, he only has four hours, and he's been enrolled on July 1st. Well, maybe I need to get a hold of him. Maybe I need to contact Oscar and say, what's going on? What can we do to accommodate you? Are the lesson plans a bit difficult? So it's really helpful in driving student instruction and driving your curriculum.

So as far as other options go for Teacher Portal, up here, you can change the size of your screen font. So right now, I have it set for medium. I can set it to large. It makes it a little bit larger. Small, to make it a little smaller.

And then you also have dark mode. Maybe I don't want that bright, white screen. And then you can see it in dark mode, which is helpful on the eyes. It's helpful if you're running a night class, if you're running a class where they're testing, it's not so distracting.

Also, under your name, you have the settings of the calendar, but also your account. Your accounts, where you can see your name, your email address. And you can delete your account.

So if you're having difficulty with your teacher portal account, for whatever reasons, you can't log on, it won't verify your email address-- because when you sign up for your Teacher Portal, you're going to be sent an email verification code. Maybe you don't get it. Maybe it's blocked by your spam filter. You can always delete and try again. And you can always call us at tech support or email us, and we will help walk you through it as well.

Luke Philley: Go ahead.

Speaker: I understand. I am having that very issue, so I'm hoping, maybe afterwards.

Adrian Boggess: A phone number or the email?

Speaker: I have an active TE account with a password that works to get me into TOPSpro, but I just cannot access it to get into the Teacher Portal.

Luke Philley: Did you sign up?

Speaker: Yes, and I have, and perhaps it's sending it somewhere.

Adrian Boggess: So you're not getting an email verification?

Speaker: I guess not. It's grayed out.

Speaker: I think that was [overlapping voices].

Luke Philley: Can you click on Continue?

Speaker: Yeah, and then it's grayed out.

Luke Philley: It doesn't show where you're having the code or not?

Speaker: There's no code whatsoever. There's no nothing.

Luke Philley: Did it say like, please type in [muffled voice]?

Speaker: No. It just gets me to--

Speaker: Umm-

Speaker: Just to the--

Luke Philley: The [overlapping voices] is completely blank?

Speaker: It's gray? It won't let you put anything in?

Speaker: Yes.

Luke Philley: What was your account? It's linked to something else?

Adrian Boggess: They can't get her to delete it, actually, that's the issue.

Luke Philley: No, you can sign in. You can see your name on the top, right? When you sign in?

Adrian Boggess: Are you talking about the Teacher Portal? Yeah.

Speaker: No, I can't do that. No, I can't. I can't see that far.

Adrian Boggess: I don't know what you're talking about. So if I log out--

Speaker: Martha and I have been going back and forth, and haven't-- I just dropped it for this week.

Adrian Boggess: Do you mind?

Luke Philley: Yeah.

Speaker: But, yeah, maybe-- I don't want to take up people's time.

Luke Philley: Here, show them. There's a question. Show them how to create individual students' test.

Adrian Boggess: Oh, sorry. OK.

Luke Philley: Sorry, we can just [overlapping voices].

Adrian Boggess: I log in, I'm going to show for individual students the log.

Speaker: So here I am. Accountability, right?

Adrian Boggess: And I'm going to go back to my morning class. I'm going to go to my students. I'm going to click on new student right here.

Speaker: The only thing I haven't checked out is --

[interposing voices]

Luke Philley: Is that your phone number?

Speaker: That's it. That's right.

Adrian Boggess: Right. [overlapping voices].

Luke Philley: Yeah, that's great. Don't register with a phone number. [chuckles] You'll never run into a problem.

[interposing voices]

Adrian Boggess: OK, so I can see the individual skill profile report per student by clicking here on the left. So if I want to see the one for the proctor, I click on the left, and it will generate their input and [overlapping voices] score. So how I got to that was I went to my class. I went to my classes.

And you can change your view. If you don't want your view, you can go to a postcard view or a part view. So I'm going to go to my ESL morning class. I can click right here to get the individual skills report for each student. And it just brings it up. I can view it as a PDF, I can print it, or I can download it.

And then, I can also go look at the student's more in depth, and it looks at their demographic information. So if I want to see their phone number for contacting them, if I want to see their email for contacting them, to see how they're doing, if I want to update any information, I can do that all from here just by clicking the Edit button.

Then I go back to my individual skills report. And this shows you a screenshot of their most current reading and math tests or their most current test, their scales for their NRS level. The number of items. So how many items are offered. How many they got correct and how many they attempted.

So this student got 100%. They got 30 test items available. They answered 30 correct, and they attempted 30. This shows you your percentage of how their comprehension is in the basic areas.

We can see that the reading competencies for the student are pretty well under good comprehension because they have 100%, but their math over here needs some help. They've got 12% in community resources. They've got 25% in consumer economics. So they need to work on their math. But if we scroll down again to the reading content, 100% across the board on reading.

And again, the math is what seems to be tripping them up. They obviously need help in measurements. Number sense is essentially just, I would say, a big, basic scope of math and algebra and statistics. So those are the ones that they're struggling with. And you can reach out to that student or drive your plan, your instructional plan to address those issues. And again, they're struggling with the math.

Speaker: So the math, is that-- what tests are they taking that they're giving math scores?

Adrian Boggess: So this student here, they took a Math 914.

Speaker: Oh, they took a math test?

Adrian Boggess: Mm-hmm. So on August, they took a math test.

Speaker: Right.

Adrian Boggess: And they only got an NRS level 1. And they were given that low form of A to B. And you can see that they only got 12 out of 40 correct.

Speaker: I mean, let's say if we break down the 27R or something and your student had 100% correct. But what about if you had maybe a student that was good in some areas and not good in some other areas? That's why I was hoping you were going to help us drive instruction on it.

Adrian Boggess: OK.

Speaker: Because my students aren't doing any math tests.

Adrian Boggess: OK. So let me go back to our ESL class. I would just try to pick that particular student. If I go to our ESL and I go to my class reports, I can run it for either individual skill profile, or we can look at that competency performance. But let's click on that one because that's the one that gave the breakdown. Again, for this one, let's see what they're reading.

And this is a fictitious data bank, so it's going to give a lot of-- whoever plays in it, makes the test for that day. But like this student here in this class, you can see, they took a 186. They have a 218.

They answered 16 out of 38. They failed. So I believe you can filter it for just reading, but not on under individual skills. Let me play around with the reports.

It's difficult with Teacher Portal. It's a very quick snapshot, but it has less filters and [muffled voice]. TE has filtered it just for reading, just for that class, just for a specific score. So if they're scoring below a 200 scale for it, I can add all those filters in our TOPSpro Enterprise. Whereas the Teacher Portal, it's more of just a snapshot in the beginning of how the students are doing.

Speaker: And so that's what it is? It's just a snapshot?

Adrian Boggess: Essentially, yeah. It's just a quick way to run your class performance. And you can see how everyone's doing in certain areas. And you can look at your students for either individual reports or class reports to see. And then if it was your class and you're just doing a reading, that's all you would see.

But for this one, because it's a fictitious data server, we have some math speckled in there as well. But yes, this will give you the most up-to-date information for your students for their most recent test, for their scores, and for your class's overall performance.

Speaker: So I'm looking at-- and I guess this is where I'm getting confused, because I see TOPSpro, but you're saying that TOPSpro is one thing and the Teacher Portal is something different?

Adrian Boggess: Teacher Portal's top of the TOPSpro Enterprise. So the TOPSpro Enterprise holds all of the data from your e-testing, everything you import. TOPSpro Enterprise has all of the data and all of these filters. Teacher Portal was designed to access a lot of those reports and some of those features, but to be available across any web based browser.

And they are the same, they are connected. Teacher Portal is essentially a browser based platform connected to TOPSpro. And that's why you see TOPSpro Enterprise. So the Teachers Portal is essentially connected to TOPSpro Enterprise, but you can access it on any web based platform and see the data for your class. Whereas TOPSpro Enterprise-- if we hop back over to where Luke was.

Speaker: [interposing voices]

Adrian Boggess: Go ahead, push the-- let me go ahead and share that screen. TE. So we'll hop back over here. You essentially can get the same information. But what you have to do is do a little bit more deeper dive.

Speaker: So let me just go to this webpage.

Adrian Boggess: So TOPSpro Enterprise, if I wanted to run a report for individual skills, I have more options. I can go to test results, skills profile, individual skills profile. So there's more steps to get to it.

Speaker: So there's more detailed information?

Adrian Boggess: More customization. You're going to get essentially the same reports as you did in Teacher Portal for your class, but you can customize it more in TOPSpro Enterprise. So we're in TOPSpro Enterprise. If I want to filter just for one class, I have to wait for my class instances.

I'm going to pick this top class. And here's where the customization come in on TOPSpro Enterprise. I can go over to my assessment forms. You had mentioned, you just want to see reading. Well, over in my Navigator, in TOPSpro Enterprise, I have the option to just select my reading [muffled voice] and click OK.

Then, maybe I just want to see a specific score. So then I can go over to another filter, which is my test in that class for reading only, and I can actually put my skills for a specific score that I want to see. So if I click on my funnel, maybe I want to see only students who have 215 and above.

So I can click 215, click OK, and then this gives me all of my students who have a scale score of 215 or above and generate. So TOPSpro Enterprise is great for extra filters if you really customize it. But you have to have a Windows based device.

It has to be a download. You have to have TOPSpro permissions to get in TOPSpro to access all of those reports. But your data manager has to set it.

And then you're going to get, essentially, the same report that was done on your portal but with more filters. So this report here is just for reading, just for that class, just for a specific scale for it. So I can customize it more in TOPSpro Enterprise.

Speaker: I didn't see something like this in the Teacher Portal.

Adrian Boggess: Correct. So Teacher Portal doesn't allow as many customizations. That's the drawback. That's why we're not saying omit TOPSpro Enterprise because it has more filters. In portal, you can go to your class. So in TOPSpro, what we did was I went to the class. So I went to reports, test results, skills profile, individual skills profile, then I had to filter for my class. And that's where the customization stops in the Teacher Portal.

I can't look for a specific form or specific skills in Teachers Portal. So up until this point, everything matches. It's just less specific. So if I go over here to the Teacher Portal, I can go to my class. I can run my individual skill profile report with two simple clicks. Versus TOPSpro Enterprise, I had to go through all of those other clicks. And I have to switch to show. I'm sorry,

Speaker: Can I ask a question just about-- and we can do this later if it's not the right time, but just data access or-- is there a place that you have in YouTube or a place where we can go to be trained? For instance, since it's all new to me. And this is great. I'm getting a lot, and I'm going to forget, possibly. sadly.

Adrian Boggess: Actually, we just updated our CASAS web page, and everyone can go to it. So if we go over here to-- I'll show you the pathway. Let me just switch my--

Speaker: Because one of the things that I'm trying to figure out, and I know we've touched on it here, but is just when I'm adding teachers into the portal, I don't know definitively or confidently, I guess, which permissions I should be giving them.

Adrian Boggess: Right. And we do have that page here, and we do have helpful tips for teachers as well. So if you go to our CASAS home page--

Speaker: OK.

Adrian Boggess: We're going to eventually put it here under What's New. But what you're going to want to do is go to our CASAS home page. You're going to go to the product overviews, then we're going to go down to software.

Speaker: OK.

Adrian Boggess: And we can share the direct links with you.

Speaker: That would be amazing.

Adrian Boggess: Yeah. Uh-oh. Oh, there we go. We have the software. And then from here, we go to TOPSpro Enterprise. And then, this is where we have our teacher portal right here.

Speaker: OK.

Adrian Boggess: So our Teacher Portal, this is just a brief explanation of what it is. This is setting up the Teacher Portal access to TE. And we just updated this one.

Speaker: OK.

Adrian Boggess: This is commonly asked-- frequently asked questions for Teacher Portal. And this is a Teacher Portal PowerPoint that we just held on the 23rd. And as well as, we're getting new videos.

Speaker: OK.

Adrian Boggess: I do have a PowerPoint that I can share.

Speaker: Those are all just great to have access to.

Adrian Boggess: Yeah, let me find my PowerPoint. I'll find it, and I can see. If it's something that you feel would be helpful, I can share it with everybody.

Speaker: OK.

Adrian Boggess: Give me one minute. I'm sharing that. And then I'll share it with everyone instead of having you guys watch me click everywhere.

[interposing voices]

All right. I'm going to bring it up. It shows timed out.

[interposing voices]

OK, let me--

Speaker: [interposing voices]

Adrian Boggess: All right.

Speaker: [interposing voices]

Luke Philley: [interposing voices] those questions?

Adrian Boggess: Yeah. OK, once I bring it up, I'll share with you.

Luke Philley: You know how to share it?

Adrian Boggess: [interposing voices] up down.

Speaker: Yeah. [interposing voices]. They can get into that [interposing voices].

Adrian Boggess: Oh, let me go ahead and share the screen with you. This is basically what we just went over. There's a lot in here. So we have this PowerPoint that was put together. It's basically what we just covered. It goes over the portal, a toolbar that it belongs to. So it's cutomizable, secure, require less training.

Then we have the steps to creating the users and personnel accounts. We have created the portal account. So this tells the teachers and then the administrators where to go to set up their account and what to look for. This is what you will see. So this picture right here is what you will see when you go to create your future portal account.

You'll log in with your TOPSpro Enterprise user account information. Then you'll be brought to this screen where you'll put in your new password. And that password will be just for you.

Speaker: I have mine as the same.

Adrian Boggess: I'm sorry?

Speaker: I can do the same?

Adrian Boggess: Yeah, you can do the same.

Speaker: Because I'm having trouble remembering.

Adrian Boggess: Yeah no, you can definitely keep the same. Just the benefits of the Teacher Portal for teachers.

Speaker: It's a little bit better.

Adrian Boggess: And this is for the data managers. So this is how we add an access. So these next few slides are for the data managers on how to add access, setting up your teacher portal access. And you have to have a TE groups, as well as a role, or else you won't be able to log in. And then those are the defaults that Luke was talking about. Default is inherited permissions. Checkbox means you're granting them permission. Blank means no data.

Speaker: So are there good resources for teachers? Let's say they're looking in their TE portal and they see that their students are struggling, are there good resources to help them design instructions geared towards whatever their weaknesses is?

Adrian Boggess: In Teacher Portal?

Speaker: No, in my class. In class.

Adrian Boggess: I think it would be based on the agency. So if your teacher knows that that student is struggling, that he's the only student that's struggling out of the class of 30, so maybe it would. More localized to that student or is the whole class?

Speaker: OK, the whole class.

Adrian Boggess: So if the whole class is struggling, then you would probably have to-- it's either the agency itself. We don't know what the agency is teaching or what their instructional program is, so you have to look through the curriculum. Maybe call the students and see why is this not working. But again, Teacher Portal is good for bringing up a meeting.

Speaker: OK.

Adrian Boggess: Yeah. Compare and contrast to other teachers, other classes, and other agencies as well.

Speaker: Yes, that's more [interposing voices].

Adrian Boggess: Was there any other questions on Teacher Portal with TE?

Speaker: All right, I think I have a [interposing voices]. Because I also kind of [muffled voice]. Don't attach the pre-test to an actual class?

Adrian Boggess: Correct. You can attach the test to a class. But then if that student moves classes, it's not going to follow them. We advise to leave the test attached to the student, so then the test will follow them, not the class.

Speaker: So that doesn't impact as well?

Adrian Boggess: It won't impact, no. Especially in Teacher Portal, the teacher can only see the classes that they are connected to. So if that student has a test and there's the class, it'll follow the system.

Speaker: OK. So we'll just try to do that.

Adrian Boggess: And that's another nice thing with TOPSpro Enterprise, you'd have to set certain filters to only see students in that class or in that test. Or the Teacher Portal's just going to show you, here's my student in my class. And here's how they've done on their tests, and here's how they've done on their assessments. So there's

Speaker: I have one question.

Adrian Boggess: Oh, yeah, go ahead.

Speaker: Is there any limitations to what the teachers can download, upload onto the portal?

Adrian Boggess: No, so the portal-- they can't really download. I mean, they can download the reports and they can download the attendance, but there's no limitation. The only caveat with Teacher Portal is the teacher has to be assigned to the plan. So if you have a teacher that has six classes, but they only have one functional role in one of those classes, you have to assign them all. You have to give the functional role in order for them to see that in Teacher Portal.

Now that being said, let me switch back to TOPSpro Enterprise really quick. If you were to give them, instead of in the roles, if you want them to be able to see all of the classes in the entire school and all of the reports, you would either want to connect the functional roles in all of those classes, or you need to give them administrator access, program administrator, a role. And then that way, they can see everything. So let me just--

Speaker: I don't think my boss wants me to do that.

Adrian Boggess: Exactly. Yeah if you want them to see a specific--

Speaker: Just for example, we do something called data prep analysis. So what they're doing is we take the two most common post tests, like it's an 83 or [interposing voices] individualized by the class. And then each teacher is given that to look up. But what I ended up doing is I'm copying papers and giving them the papers. But what we eventually want to do is have the teachers be able to go into TOPSpro Enterprise, look at the report themselves so I don't have to keep making copies all the time.

Adrian Boggess: Right. And that's where portal comes in. So they can just go on to their class and look at their reports, print their reports, download their reports. And yes, it has less filters and prompts for Enterprise, but then you don't have to go through so many steps just to access that report. You don't have to grant them certain permission to TOPSpro Enterprise. That's a whole other access issue.