[audio logo]

Speaker 1: OTAN, Outreach and Technical Assistance Network.

Anagit Traganza: Hi, everyone. Welcome. I hope you are doing well. So today, we will be talking about how to gain confidence in your Zoom skills, including the latest updates. My name is Anagit Traganza, and I am the ESL instructor and the online faculty manager facilitator at San Diego College of Continuing Education. And I'm here with my colleagues, Miss Johanna and Miss Chris. So would you like to introduce yourselves?

Johanna Gleason: Sure. I've got [muffled voices]. So we're all from San Diego, and we work at San Diego College of Continuing Education together. My name is Johanna Gleason, and I'm an ESL teacher. I'm an adjunct, and I taught in all modalities online, hybrid, high flex, in-person. And I'm also the ESL technology coordinator.

And so I provide assistance and training to teachers who want it or need it with any sort of technology that we offer, including Zoom and Canvas and a variety of other subscriptions, Microsoft Office and all of that kind of stuff. And Chris and I together, we host a committee chair.

Anagit Traganza: Yeah, we chair. We share co-chair or--

Johanna Gleason: Co-chair. We co-chair a committee called TUT Committee or "toot" committee. Sounds like "toot." T-U-T, Teachers Using Technology. So we host workshops once a month. Sometimes more frequently if there's some kind of new update or something like that. And we get a lot of contributions from our fellow faculty and that sort of thing. And-- [muffled voices], Miss Chris?

Chris Vela Che: Good morning, everyone. My name is Chris Vela Che, and I also come from the same college that Johanna and Anagit come from. I teach the Beginning Literacy level 1 class. I have an in-person class and then an online class.

So let me repeat that. Beginning Literacy 1 and technology, fully online with-- students mostly have-- they only have phones, most of my students. So you can imagine the level of stress and anxiety that comes with that, teaching that population. But we're happy to be here, and we hope that we can help you gain that confidence because that's the title of our session here.

You feel comfortable using some of these tools. You may not implement some of these tools in your classes, but at least you are exposed, and you know what they're all about. So welcome. Welcome to our Zoomers and welcome to our "roomers" that-- I think that's the lingo we use.

[interposing voices]

Chris Vela Che: Yes, yes. Happy Friday to all of you.

Anagit Traganza: So let's continue. And--

Johanna Gleason: OK, next slide. Someone had said that they weren't hearing anything.

Audience: Oh.

Anagit Traganza: But the other participants--

Johanna Gleason: Yeah, that's probably their own device because--

Anagit Traganza: Some of them can hear.

Johanna Gleason: Everybody else is saying they can hear.

Audience: And someone mentioned highlighting the speaker. But on my end, I could see that all of you are being shown on the--

Anagit Traganza: Yeah, maybe we should do--

Audience: So, I mean-- I don't know. It looks good.

Johanna Gleason: Well, so when we're sharing our slides, the slides are going to be the main thing that people can see.

Anagit Traganza: We'll share our pictures later. So I just wanted to mention that, yes, we all have to be on top of it. And we need to keep up with Zoom updates and how do we do that. And Johanna already mentioned about the ESL department has regular monthly TUT meetings, the Teachers Using Technology.

And in addition to that, my team, as online faculty mentors, we support not just the ESL department but the entire college. And we also hold regular monthly meetups, Zoom for instructions, where we can share the latest updates and demonstrate.

And the best part of it is when we can make the attendees, co-hosts-- and all attendees can play with those tools and practice them before taking them live to their classrooms. It takes a village.

Johanna Gleason: Just let me know when do you want me to do that now.

Anagit Traganza: Yes. So we have our information on the first slide. And if you want to get the slides, you can scan the QR code. And go the next one. All right. So before we continue with this slide, please tell me if you are new to Zoom, if you are new Zoom users. No? Intermediate?

Audience: Yeah.

Anagit Traganza: Intermediate?

Audience: Yes.

Anagit Traganza: Yes? Advanced? Thank you. Thank you very much. OK. So did you find your colleague here in this room? Are you from this school?

Audience: I am.

Chris Vela Che: Yeah? Very good.

Audience: I'm not.

Audience: Nor am I.

Anagit Traganza: Which school are you from?

Audience: I'm actually from Fremont Union High school District Adult School, which is over in Sunnyvale, which is confusing. Happens to be on Fremont Avenue. And so-- yeah, it's not this Fremont, which is a weird thing.

Audience: Yeah, yeah, yeah.

Audience: Well, are you ready to dive in? Do you want us to join your Zoom meeting?

Anagit Traganza: Yes, I do.

Audience: So how do we join your--

Anagit Traganza: So to join our Zoom link-- to find our Zoom link, you need to go to the conference website to the schedule. And please find our time slot, and the Zoom link should be there.

Johanna Gleason: We need to make sure that you keep your audio off. Otherwise, we'll get that interference and the [muffled voices] and all of that kind of stuff.

Audience: Give me a few minutes or a few seconds.

Audience: Do you want to cover the [muffled voices]?

Anagit Traganza: Yeah.

Audience: [muffled voices]

Anagit Traganza: So by the end of this session, you will be able to, hopefully, feel confident using those new Zoom features. And you might think about teaching your students one or more of those Zoom features because they're very interactive. And this is it. Let's go.

Audience: So Zoom log in.

Anagit Traganza: Zoom log in. My first question is, how do you log into Zoom?

Audience: Through Google.

Johanna Gleason: Through Google. So you go online, and you log in online. You're not using the Zoom client?

Audience: No.

Johanna Gleason: Right. OK. And folks at home, can you also write in the chat how do you log into Zoom?

Anagit Traganza: So could you please explain more? Through Google? So how do you do that?

Johanna Gleason: She goes to Google and types in Zoom. And then gets on Zoom and logs in.

Audience: Personal room and off I go.

Johanna Gleason: You need to use your personal room to teach?

Audience: Yeah.

Johanna Gleason: OK. All right.

Anagit Traganza: Interesting. Very good.

Audience: I usually just have a bookmark to Zoom, and I actually just punch in the meeting ID.

Johanna Gleason: OK, so you guys are all entering through the internet?

Audience: Yeah.

Johanna Gleason: You're all going through the internet to enter? And when you say you have a room and you just bookmark it, you click on the link or--

Audience: Not a room. I have the Zoom website.

Johanna Gleason: Right. OK. And then you go in and you start your class?

Audience: Yeah.

Johanna Gleason: Yeah, great. OK.

Anagit Traganza: All right, very good. Anybody else?

Chris Vela Che: When I'm joining as a participant-- when I'm joining as a participant, I just get the nine-digit--

Anagit Traganza: Click on the link, yeah. Oh, you enter the code. Yeah. OK. OK, good. All right.

Johanna Gleason: We use Schoology as our learning management system. And so I am able to set up my Zoom sessions for my classes through that, and the link appears on the page.

Audience: Is Schoology an LMS?

Johanna Gleason: Thank you.

Anagit Traganza: Yes. OK.

Johanna Gleason: Yes, I think so.

Anagit Traganza: Yeah, so--

Johanna Gleason: Any other client app from my computer? Client app.

Anagit Traganza: Yeah.

Johanna Gleason: Thank you.

Anagit Traganza: Yeah, I have a bookmark.

Johanna Gleason: Have a bookmark? Very good.

Anagit Traganza: OK, next slide.

Johanna Gleason: We've gone too far.

Anagit Traganza: All right, so can we go back?

Johanna Gleason: Yeah, sorry.

Anagit Traganza: Is this where you wanted us?

Johanna Gleason: Yeah here?

Anagit Traganza: Are you in?

Johanna Gleason: Maybe the previous one.

Anagit Traganza: OK, how did you log in?

Johanna Gleason: Yes, I went to the conference schedule.

Anagit Traganza: Yeah?

Johanna Gleason: Found the session.

Anagit Traganza: Joined zoom

[interposing voices]

Anagit Traganza: All right, so there are many different ways to log in. We will show you how we log in our school and why the way that we do it is beneficial, OK? So in our district, San Diego Community College District, we have what's called Branded Zone-- Branded Zone.

We have our Zoom link with SDCCD. So that's why, when we go there, we have several options. We have several options. Some of the options are, Join-- Join to connect to the meeting when it's in progress. Then we have a host, sign in to configure your account, or even activate. This is very beneficial for all new instructors, because sometimes they get lost. And as the online mentor, I get sometimes instructors who did not know what to do and how to activate their Zoom link. So they can do it through this website.

So in our district, we recommend that everyone who starts the class would log in to their Zoom account first. So this is one way. And then, what do we have for the next slide?

Johanna Gleason: Next slide, we're starting about Zoom updated.

Anagit Traganza: OK, sorry. Also, another way-- can we go back, please?

Johanna Gleason: Yeah, it's the computer. Yeah, you need to turn the computer audio off.

Anagit Traganza: Got it. OK, all right. Could we please go back one slide? One slide back?

Johanna Gleason: This one?

Anagit Traganza: Yes, so we have LMS Canvas, and I will show how to--

Johanna Gleason: We have the [muffled voices]. I remember, it was a slide to show the Canvas Integration?

Anagit Traganza: Yes.

Johanna Gleason: Yeah.

Anagit Traganza: All right. And which elements are you using?

Johanna Gleason: Well, she said Schoology, right?

Anagit Traganza: Schoology.

Chris Vela Che: Yes.

Anagit Traganza: And in the school as well?

Chris Vela Che: What platform you mean?

Anagit Traganza: Uhuh.

Chris Vela Che: We try-- I don't think any.

Anagit Traganza: Really?

Chris Vela Che: Really.

Anagit Traganza: No, because everybody doesn't, because there is a way to integrate the Zoom with the LMS. And this will also let you log in to your account. It will-- because we log in-- so what is the difference between branded Zoom-- we have one sign in into all our accounts. Our email, our LMS, our Zoom.

And that's why Canvas login is a good idea. The client-- because they know who you are. And what about the email link? What do you think? Does Zoom know it's you?

Speaker 2: No.

Johanna Gleason: Yeah, over here, if you're just clicking on an email link, it says iPhone.

Anagit Traganza: It says iPhone. Yeah. So if you need to get a sub, what do you do? How do you add the alternative hosts?

Speaker 2: Through settings.

Anagit Traganza: Through settings. But did you have a situation where the sub would tell you, I couldn't log in! I cannot log in! Please tell me what do I do!

So what do we need to tell them? We need to tell them that they need to first sign into their account. So our recommendation is to be signed into your account when you have your Zoom sessions. Any questions?

Johanna Gleason: I mean, just to follow up, both Anagit and I work to help instructors who are having problems. And we'll often have the situation where the instructor is saying, oh, this is funny-- my class still says Spring 2022. And that's because they're clicking on a link that they created, or that somebody created a long time ago.

And they're not going into the Zoom client and creating a new class each semester. So if you're just clicking on those links, yes, your personal device might recognize you as being the host, but you're not using Zoom to its maximum capacity. And if you just click on that link, you're not going to be able to, as you said, enable an alternate host if you need a sub for your class.

Anagit Traganza: Also we recommend that the instructors would not use their personal Zoom room, but create a new Zoom--

Johanna Gleason: A class.

Anagit Traganza: --a class for each semester, because if you integrate it with your LMS, it will show for the students all of the sessions and also they can see the recordings for each session. Questions?

Johanna Gleason: So I'm going to talk about the importance of keeping Zoom updated. And so if you want to-- you can do the slides on my computer there because that's what sharing. So it's important that you have the Zoom client installed on your computer.

It's totally OK to go in through the internet to start your meetings, but you need to have that Zoom client installed on your computer so that you can get the updates. So what you-- and you can just Google Zoom client, and then you can install it for free. Or if you have something set up through your school, they'll give you those instructions.

But the important thing is to make sure that you're not always accessing it through the internet. You're actually using the Zoom client app. Can we go to the next slide, please? To update, you need to click on your little-- umm. A little profile picture. Yeah, when I'm teaching I have [muffled voices].

[chuckling]

She's [laughter].

Speaker 2: [overlapping voices].

Johanna Gleason: Yeah, click on your little profile picture, or you hover over the profile picture. And a menu appears, and you're going to click here, and click Check for updates.

And so next slide. When you click on Check for updates-- can we get the next slide? Oh, Anagit, you got my computer. Click on Install. And then next slide.

It takes a few minutes, and then you get this nice little message saying your client has been successfully updated. Can we go a couple of slides ahead because they're in the wrong order. So one more, one more, one more. There we go.

After you've updated, if you want-- if you're not sure what happened, you can go back into the same menu, hover over your little face-- your little-- what do you call it? [muffled voices] little face-- little profile picture. And click here on Discover what's new. And when you click on Discover what's new, you'll get a menu dropping down that gives you the highlights, which is someone needs to--

Audience: Yeah, be here. I'm sorry.

Johanna Gleason: So you'll see the highlights-- some quick bullets about the things that are new. And then as you scroll down, you'll see a more detailed description of each of the new updates. This update just came out-- it wasn't very long ago-- a couple of days ago.

But there's nothing major, I don't think, for any of us adult ed teachers in it. But a few months ago, there were some pretty major changes. And I don't know about you guys, but for me, when it changes and I'm not expecting it, I'm like, oh, my god, what's all this stuff?

So I had to take some time to figure out what it was and how to use it. So can we go back a couple slides to update number one? Update number one is immersive view. So you can-- typically, we had-- or in the past, we had speaker view, gallery view, and immersive view.

Now, if you're the host, when you click on the view, there's an option for immersive view. So Anagit, can we stop sharing and then really quickly show everybody immersive view? Can you not do it because you're not the host?

Anagit Traganza: I-- yeah.

Johanna Gleason: Do you need to [muffled voices] Johanna Gleason the host?

Anagit Traganza: Umm Johanna?

Johanna Gleason: Yeah, she's going to--

Speaker 2: I'm doing it right now.

Johanna Gleason: She just-- she's doing it right now. Yeah. Do you want me do it? Mhmm.

Speaker 2: And while they're doing that, how many of you-- how often do you guys update your Zoom app? You guys update your Zoom app every week, every-- or whenever you remember best practices? You got to remember to update it. I usually update it almost every day, because otherwise, what's going on with my Zoom app might be funky. So yes, best practice--

Johanna Gleason: Yeah, so you can be immersive. Now it looks like we're all sitting in a lecture Hall. That's not the only option. There's a couple of other options.

Speaker 2: This is part of the update? How cute.

Johanna Gleason: Yeah, that's an update. Yeah, so you can change it so that we're sitting at a board meeting. You can change it so that we're sitting in a variety of different-- yeah, so here--

[chuckling]

--and the thing is, this is cute, and it's funny, and you're laughing. It's a great way to start your class. When people join the Zoom room, they're like, oh, look at us, and we're in a lecture hall, or look, that's right-- maybe that's in a preschool classroom.

And so you have a little bit of a conversation starter-- a little bit of a warm up, getting people comfortable while you're using of your immersive view. So I think it's a lot of fun. If you go back to--

Speaker 2: Will they see that if they're not-- if they don't have it on their computer, will they see that view on theirs and?

Johanna Gleason: They need to keep-- they need to keep their Zoom client--

[interposing voices]

Johanna Gleason: Yeah, it's very important for us to keep our students to update. They need to update. If they don't update, they will eventually stop being able to join your Zoom meetings.

So if-- I mean, if they don't keep their client updated and they try to join a Zoom meeting, at some point, they will get a message saying, your Zoom client is not up to date enough to join this meeting. You need version 6.5 or whatever latest.

Speaker 2: This opens up a whole new can of worms, because I have never whenever I go online to join. And it's a tall order for-- because it's a beginner class [muffled voices].

Johanna Gleason: I teach beginner literacy. I teach the same class procedures.

Anagit Traganza: So how much time does it take for your class to make them all kind of--

Speaker 2: They don't even have their own accounts. Most of them just join from a link.

Johanna Gleason: A lot of our students are joining on phones. But you, as an instructor, you should be keeping your Zoom client updated and checking for these updates.

Speaker 2: But if they're just joining from a link, then they don't need to update anything, right?

Johanna Gleason: They don't need to, but if you want to use some of these features and have them be fun, they should update. Yeah. I mean, [muffled voices] fun.

It's not major critical to Zoom usage. It's just kind of fun. So if that's the only thing you're thinking about-- you're like, they don't [muffled voices] immersive view, no big deal. But it's-- if you're teaching a higher level class-- maybe teaching level three-- I mean, that is a thing where students will come in and be like, oh, look at us. Or if you're not teaching ESL and you're teaching some sort of adult ed, that might be something that you like to use. Can we start sharing the slides again?

Audience: Yes.

Johanna Gleason: And I lost my little thing you made me, Chris. So what you're-- in order to find these-- you probably have seen the speaker and the gallery views so that you can change those.

It's up there. It's up in the upper-right-hand corner of your Zoom screen. You click on view, you get a drop down menu, and then you can choose these. You can choose the different views. So let's go to the next slide.

Anagit Traganza: But again, please remember, if you are a host, but not a co host. Co-host will not be able to see that.

Johanna Gleason: Yeah, only the host can do this. Only the host can do this, so only the teacher can do it. Yeah, so let's go to the next slide.

The annotation tool, when you click on Annotate-- so you got your Zoom toolbar. You can see your Zoom toolbar. Sometimes you want to annotate. You can click on the annotation tool, and it used to appear up here.

If you haven't updated, it might still be appearing up here. But back in October last year-- can we go to the next slide? Oh, no, here-- it started appearing here vertically.

So it looks a little different and some of the features have moved around. So there used to be a different place where you would click on the vanishing pen or the spotlight. And so some of those things have moved a little bit.

You've got to make sure that you're familiar with those. But they've also added some nice features, like now we can make our line widths thicker than we used to be able to make them. So there's some nice features there.

Next slide, please. And it used to be the case that if you didn't want other people in your Zoom meeting annotating, you had to go into your settings and disable the annotation prior to your meeting starting. Now, if you forget to do that, or if you haven't done that-- and has it happened to you guys?

But yeah, you're in class. You're teaching, then all of a sudden, somebody's drawing in circles all over your page, and it's incredibly distracting, and you can't settle down. Well, you used to have to make sure to disable that before you started the meeting.

But maybe sometimes you didn't want it disabled, because maybe sometimes, you wanted the students to be able to put a little check mark there, or write their name, or something like that. So now, if you can go back-- please [muffled voice] to the-- yeah, that's in the wrong place-- sorry-- because I was playing on it this morning.

Now, if you go to the Zoom menu, probably you're going to need to click on the three dots to get more, and it pops up. You can disable the annotation for others right in the meeting at that time. So let's say you want to have the annotation there because you've got some nice whiteboard, and you want the students to be able to put their little check marks on it, or you want them to be able to elaborate in documents.

You want them writing, but now somebody's given it to their kid because they went to the bathroom, and the kid's writing all over it. You can just really quickly go there into the extra three dots and disable the annotation for others right there. In the meeting, and you don't have to stress out. Next slide. Oops, I just closed my Google Slides on my phone.

[chuckles]

And the next slide again. Sorry, Okay, So if people are actually in the meeting right now, we can go ahead and try to annotate. Do you have the annotation option on your screen?

Speaker 2: Maybe.

Anagit Traganza: Yes.

Johanna Gleason: So do you guys-- what?

Anagit Traganza: Do you? Do have you have annotation tools?

Johanna Gleason: Let's see.

Anagit Traganza: Do you know where it is?

Johanna Gleason: It might not be enabled for all-- OK, yeah. Look, we got people.

Anagit Traganza: If you click here--

Speaker 3: Oh.

Anagit Traganza: --views options at the top, and annotate. OK, students, how do you feel today?

Johanna Gleason: I don't see you--

Chris Vela Che: Annotator?

Johanna Gleason: Got it. OK, so you should see annotate in the Zoom toolbar along the bottom of your screen. If you don't see it, you need to click on the "more," three dot-- look, we're having all kinds of fun annotating. So--

Speaker 3: View options--

Johanna Gleason: And again, I mean, depending on the level of your class and the content of what you're teaching, you might want to use the annotation tool as a way you engage students, right? So this can be a nice way to start your class today. How do you feel? And look, we've got so many people who are happy, and one person who is-- is this bored? Doesn't that mean bored? And luckily, nobody has sick right now.

OK, so folks at home, if you can hear me, please-- I think you are, because think there's more check marks here than there are people in the room. Our folks at home must be helping us annotate.

Speaker 3: --anymore. Do you have that kind of--

Speaker 4: [overlapping voices]

Speaker 3: Yeah, thank you.

Johanna Gleason: OK, so we kind of all see how annotation works. In your own time, play with all of the different options that you have there. Look, somebody's not feeling any of these things.

[laughter]

OK, all right, let's go ahead and move on to the next update. And this is a pretty new one. This one's pretty new. And I've seen today that there's a whole lot of--

Anagit Traganza: See, I'm doing the annotate, but--

Johanna Gleason: Yeah, yeah, yeah. Close your annotation toolbar. Yeah.

Anagit Traganza: OK. So close it, and let's go to the next slide.

Johanna Gleason: OK. This is one of the updates that came out. Again, I can't remember if it was exactly last October or last November, or even earlier than that, but this AI companion and summary is pretty cool. Has anyone tried it? Has anyone tried the AI companion yet, or the AI summary? What do you think about it?

Speaker 5: It's pretty cool.

Johanna Gleason: Yeah, it's pretty cool. [laughs] OK, so we have two things. We have the AI companion-- so you guys can click on it now, you'll see it on the toolbar, down here somewhere. And the host has to allow you to use it. If you're the host, you can start the companion or start the summary. If you're a participant, you can click on it and-- it's not there? Maybe--

Speaker 5: You have to turn it on in your settings before [muffled voice].

Johanna Gleason: OK. And so this is not our Zoom meeting, this is TDLS Zoom meeting, so-- OK. But just so you know, keep this in mind, go ahead when you do it at home, you can either start the summary or stop the summary. And then next to the summary button on your toolbar, there's also the companion button. And so the companion is really nice, because you're sitting there on your computer, and if you miss something, you didn't quite hear something or maybe you had to get up to go to the bathroom or maybe your dog started barking at the mailman, you can totally click on the AI companion and ask it a quick question.

I had it pop away for a second. What did I miss? OK. Yeah, it's awesome. And it tells you right away. And then the other thing is-- so that's the AI companion, that's in-meeting. You can get updates and then-- I got busy for a second, did my boss just mention my name? You can find those things out. And it'll send a little message to you, a little written message, in meeting.

The AI summary, you enable the chat before your meeting starts. AI summary before your meeting starts. And then everybody who joins, they have to say that they got it. It's going to say this meeting AI summary is enabled, and you either got it or you leave the meeting. Just like when you're recording a meeting, you either put got it or you leave the meeting. And then after your meeting's finished, a couple of minutes later, you get an email with a summary of the entire meeting.

And this can be useful for class. Students might want to use it because you've listed the homework, and all of their homework is right there. Can we go to the next slide? Pretty typically, it's divided up into four categories. It actually has headings, right? You get the summary, it has headings. You have a quick recap, you have an overall summary, which is longer of the meeting, and then it'll-- depending on how long the meeting was and how many different topics were discussed-- you'll have a variety of-- OK, well, we did the present progressive, we did present progressive versus present simple. And then we had a dialogue at the doctor's office. It'll break it up into those different categories for you, and then we'll have next steps. So if you're teaching, it could have homework.

Do you guys have meetings at your teacher meetings? This is great for that, right? So we have a meeting of our textbook committee and we were reviewing some textbooks, so it gave us a quick recap, the summary. And then it was like, OK, we talked about this aspect of the textbook, these levels. We talked about the pricing. We talked about whether we would buy class sets or students would purchase their own textbooks. It's going to divide that up into categories for you, and then next steps. Johanna needs to get pilots set up. Alyssa needs to get some dust copies for teachers.

So it tells you the name of the person and what their follow up is. Super convenient. The first time I tried this, I saw that the update was there, I was like, hey, let's see how it works, and I got my sister online with me just to practice in an informal way. And so we're chatting, she hasn't updated her Zoom, and I'm telling her all this stuff. In fact, she finds out that she actually doesn't really have a Zoom account anymore. She stopped paying for it.

Anyway, so it tells us all that kind of stuff. While we're talking, someone knocks on my door. I didn't know anyone was coming. It was my daughter and her husband, and my daughter was pregnant. I got up and I walked away from my computer. I was greeting them. I was hugging them. Her belly's all big, and I go, "oh, my baby, baby, baby." And she says, "my baby." And I said, "my baby grandson." And anyway, we go back, I finished the conversation. My sister and I had a couple of little gossipy moments about our family members, and then the meeting ended. I got the summary later.

Well, when I got the summary-- so one thing that you'll notice is when you're on Zoom, usually if you walk away from your computer or your microphone, the other person can't hear you anymore. Well, the AI companion can, because I was not anywhere near that computer when I was greeting my daughter and her husband, I was not anywhere near the computer when I had my hand on her belly saying, "my baby, baby, baby." And the AI summary said, "Johanna's daughter and husband arrived. Johanna joked about stealing the baby."

Speaker 6: Oh my goodness.

Johanna Gleason: So it kind of joked about stealing the baby. So AI inferred, and it inferred incorrectly. I wasn't joking about stealing her baby, I was just saying, "my baby grandson," right? So it can hear you when you're far away, and it makes inferences. To me, it's totally amazing. And-- yeah, sorry?

Speaker 5: Well, the great thing about the summary is that you guys at home receive an email in the span of 15 minutes after a meeting, and you can edit and tweak it before--

Johanna Gleason: Yes, yes, yes.

Speaker 5: --participants see what they wrote.

Johanna Gleason: Yes. And that's what I was going to say. That's the point I was getting to, is that although it's awesome and super time saving, you do need to read it and edit it, because it does make mistakes. I did not joke about stealing my daughter's baby.

[laughter]

Yeah, question?

Speaker 7: Do you have to enable or disable it? For instance, your example about picking up your conversation, is that because you had the microphone on and it-- or where--

Speaker 5: As long as that-- can you see that little - I don't know if you can see that little-- diamond logo up in the top left? If that's blinking, that means your [muffled voices].

Johanna Gleason: Your AI summary is on. And how do you disable that?

Speaker 5: As a host, they have to go in there and pause it, just like you do when you record with the recording.

Speaker 7: I got it. Yeah.

Johanna Gleason: So if you go back to the previous screen, Anagit, this is your Zoom toolbar down here. These two icons will appear on your screen along here. You can either start the summary or stop the summary. If you don't see it along here, you're going to click on More, and it'll be up there.

Speaker 5: Why not there, because the account sharing didn't start. Someone else--

Johanna Gleason: Yes.

Speaker 5: Someone else's computer--

Anagit Traganza: Exactly.

Speaker 5: --started it. Yeah.

Johanna Gleason: That's exactly why it's not there right now. So my colleagues have quite a lot more to present to you. I want to go ahead and turn it over to them. But yes, question?

Speaker 7: I think I know the answer, but just to confirm, these new features are only available when you have the app, not when Zoom? Is that correct? Like I have access to this AI companion--

Speaker 5: I think it does depend on your host.

Johanna Gleason: Yeah.

Speaker 5: District--

Speaker 7: I have it all.

Speaker 5: I've been hesitant if they haven't turned it on for privacy reasons.

Speaker 7: Oh good.

Johanna Gleason: Yeah.

Speaker 5: But if the administrator of the district has enabled it, then the host can go into their account and enable it themselves.

Johanna Gleason: So if you're in a meeting and somebody else is hosting, they can turn it on. You're going to get a message saying it's turned on, and you either "got it" or you click "leave meeting." So you don't want to be in a meeting where there's AI enabled, you need to leave the meeting if the host has enabled it.

Speaker 5: A lot of K-12 school districts, like our school district, LAUSD, they haven't enabled it yet for privacy reasons.

Speaker 7: Oh, I see.

Johanna Gleason: Right, yeah. OK OK.

Speaker 5: They're holding off on doing the research beforehand.

Johanna Gleason: Yeah. When I started demonstrating this, there were a lot of people in the meeting where I was demonstrating it who were feeling very nervous about their privacy. So, yeah, for sure. OK? Thank you everyone, very much. We'll turn it over to Chris.

Anagit Traganza: Chris, yeah?

Chris Vela Che: So let's go to the next slide, and hello again, everyone. I think it's update number four, the next one. I got a little confused. [laughs] It's not--

Johanna Gleason: Can I start it? Because I was playing with it this morning.

Chris Vela Che: That's OK. That's all right.

Johanna Gleason: This is update five.

Chris Vela Che: Hi--

Johanna Gleason: Oh, wait. Avatar.

Chris Vela Che: The avatar, yes. How many of you are familiar with the avatar option that we have on Zoom? Nobody? This is great. And it's fun because, I mean, if you learn how to do, create your own avatar, that could be a possibility for your students. The ones that don't turn on their cameras for x or y reason, hey, humanizing the digital environment requires you to be present and show your face. But if that's a problem, then you have an option here, which is pretty cool. You go to play with this toy and feel comfortable, then teaching this skill to your students, which can be a huge challenge there.

But if you go to the camera over here, if you want to try and create your own avatar. So you have to click on that little arrow that's going up. Anagit, can you click on the--

Anagit Traganza: Yeah.

Chris Vela Che: And then you will select "choose avatar." So you'll have - yeah--

Johanna Gleason: Sorry, sorry.

Chris Vela Che: Yeah, that's OK. [laughs] So you choose avatar, and then you'll have tools to create your own. You have already options here, you can be any of these cute little animal avatars. But if you want to create your own, then you will have to go to-- OK, so where is that?

Johanna Gleason: You can see avatars?

Chris Vela Che: Yeah, so you create your own avatar. I think, yeah.

Johanna Gleason: Oh, please do. Let's see what she's doing. Sorry.

[interposing voices]

Johanna Gleason: Why isn't it doing what I think ? [laughs]

Chris Vela Che: It's not a board, but--

Speaker 3: Will they be able to do it if they don't have a Zoom account? They can still do it.

Chris Vela Che: I want to say yes--

Johanna Gleason: They just click on their--

Chris Vela Che: Yes.

Johanna Gleason: Is that you doing that, Jenna?

Speaker 4: Yeah

Chris Vela Che: Yes.

Johanna Gleason: Can you stop for a second?

Speaker 4: Of course.

Johanna Gleason: Yeah. So you can see, this is my avatar that I created to look like me, with my blonde hair and glasses. OK, now I'll stop and you can start doing what you were doing again, Jenna. [laughs]

Speaker 6: Yeah, I have my avatar on.

Chris Vela Che: Yes, now, if you have a student who is connecting to your Zoom class on a phone, that I don't think that's going to be a good idea. I mean, in a small phone, trying to do your own avatar, that could be chaos. But if a student has a laptop, I think it would be worth it. Try to teach them, hey, you can blur your background, but please, show your face or show your avatar during breakout room conversation. A lot of our students complain, a lot of, my classmate doesn't participate, and there's just a black screen. I mean, we have the feature.

If we get fluency, if we know how this works, then we can possibly teach this to our students who have a laptop, and they can customize their own avatars here. It has to be created. You have to create a lesson step by step, but I think it's worth it, because once they know, then they can be more present in your classes. Then they don't have the excuse, well, I have family or this and that. And my house is dirty, whatever, where to go and blur your background. So you guys need to spend some time on this feature.

Have you ever-- you haven't used this feature, correct? No?

Johanna Gleason: Sometimes I have to join meetings at work between classes and I'm eating my lunch, I like to put the avatar on because then it looks like I'm present and paying attention, but it can't see me eating. So it's a nice option instead of a camera. I think it's great for-- you can use it to describe people with ESL. She has short black hair, she wears glasses. That's something. And it's fun. When people start putting the cows and the goats and the whatever else they are, the little badgers, it's fun to talk about. You can talk about the kinds of animals.

Chris Vela Che: Yeah. When you click on the virtual background, there's also another option here. So you have to really explore what options you have.

Johanna Gleason: Yeah, I'm going to let Jenna do that. Sorry. Hold on.

Chris Vela Che: Yeah, we just want to just peek through what you can see. And maybe today, at the end of this session, you can just try it. The fun thing about this session will be the avatar. I don't know.

Speaker 3: Did you want to do the "choose virtual background?"

Chris Vela Che: Yes, please. So this will be options, and you can blur and then you can encourage students, you have options if you don't want to show, but please encourage your students to at least show a little bit of themselves, making sure they are there for your class, and also participating with their classmates. I think any questions about that-- we also have video filters.

Johanna Gleason: Oh yeah, go to the video filters. They're cute too.

Speaker 4: Yeah, there's--

Speaker 3: Do you require your students to have their camera on?

Chris Vela Che: We are not required to do that because of COPPA and privacy things, but it's encouraged all the time. Most of my students do not turn on their camera.

Speaker 3: Right

Chris Vela Che: That's been a persistent problem. And I think, this semester, I'm trying to teach them-- creating content to teach the classroom culture. And one of the things I want them to realize is the importance to be present. Even if you commit with five minutes of breakout room, you don't have to show, but let's learn. You have this option. But commit to this and participate by showing presence. Whether it's you for five minutes or an avatar or--

Johanna Gleason: Can you click on some of the filters, Jenna? And show off the TV monitor one or something.

Speaker 4: Yeah, I was going to. I didn't know if you wanted--

Speaker 3: I had a student, one time, that had the eyebrow one on her, that it goes up and down, and she had that on the whole quarter. And she could not-- every time she talked, her eyebrows would go.

[laughter]

Chris Vela Che: Yes. And it's just fun and it's just inviting. And again, that humanizing part of your class is just-- it's a lot more entertaining when you have something. And you can even demo that to your students.

Speaker 3: So the plus is where you created your avatar?

Chris Vela Che: Yes, you will upload a picture if you have a picture of yourself. So yeah, many things to explore. So the next one. And how are we doing with time?

Speaker 4: We've got time.

Chris Vela Che: OK, perfect. So the next update is the hide and show floating meeting controls. I don't know if you guys are--

Johanna Gleason: Annoying.

Chris Vela Che: I know, but now we have a feature where you can hide it. I always struggle with that clicking and your multitasking there and--

Speaker 7: For them to go and take it out and hide it.

Chris Vela Che: Well, that's another-- [laughs] Yes, it is a problem. But I think we have, now, the option. But again, when you want to bring it back, where do you go if you want to bring it back? So you have the instructions--

Johanna Gleason: You hit escape.

Chris Vela Che: You just hit escape. Yeah.

Johanna Gleason: So this isn't something that your students or your participants are going to see. This is just purely as the host. There's all that-- I call it Zoom interference.

Chris Vela Che: Yeah.

Johanna Gleason: All the stuff that's blocking the screen that you can't see. You can hide it now.

Chris Vela Che: Yeah.

Johanna Gleason: You want it back, hit escape.

Chris Vela Che: Yeah, so you'll have the written instructions there to practice. The next thing is update number six, Zoom Notes. And this is a great feature that I haven't really explored with my class. I've been playing around, because, eventually, when I teach my beginning literacy students how to annotate, then I can just use this notes and then have them scribble on these notes. So I created something for my class here. And the beauty of this is that it saves it and then you can share the link of your notes of that class to students who were absent.

Johanna Gleason: You can start the note before class.

Chris Vela Che: Yes.

Johanna Gleason: So you can let people know, hey, don't forget to do your homework. Do you have any questions about the reading that we did, or questions about the-- so you can start the notes before class, you can look at the notes together, synchronously, during class, and then you can send them the notes after class and they can continue to write on them.

Speaker 3: Where are the notes?

Chris Vela Che: Umm -- they are on the toolbar. Yes. And then you select--

[interposing voices].

Chris Vela Che: So, when we are doing the settings.

Anagit Traganza: Some of the districts do not have this. And we already noticed that we couldn't find some on your computers here.

Chris Vela Che: Yeah.

Anagit Traganza: So sorry, but some notes, we were able to find Whiteboards but not notes and clips. And we're going to show you, also, those features, too, a little later. Notes, they are similar to Whiteboards. I'm sorry, continue.

Chris Vela Che: Yeah, yeah.

Anagit Traganza: Continue.

Chris Vela Che: Yeah, yeah, yeah. So it's similar, like Anagit was saying, and you have options here to customize your notes, and you can add a link and pictures. This is the picture. Or erase and just edit your notes as the font and everything here, and then share it. And then Anagit, you were saying something about notes and being the board--

Anagit Traganza: Oh, you go.

Chris Vela Che: The Whiteboard.

Anagit Traganza: They are similar to Whiteboards, but one more thing is that you can only share notes with people from your distance.

Chris Vela Che: Yeah.

Anagit Traganza: Unfortunately. If we are using, branded as DCCD, we can send this only to people from [muffled voices].

Speaker 6: Yeah, yeah. So can we utilize notes the way we can utilize the Whiteboard in the breakout rooms and saying--

Anagit Traganza: Yes, yes, yes. Yes.

Chris Vela Che: Yes, you can share. And I think the notes have templates, I think, or have that Whiteboard.

Anagit Traganza: Whiteboards.

Chris Vela Che: Whiteboards. And they're very beautiful templates, anyway. All right, so any questions? Well, you guys don't have notes, so we can't ask you.

Johanna Gleason: I mean go home, get your updates, check to see if you have notes. It might be there. And it's pretty interesting, it's pretty fun.

Chris Vela Che: Yeah.

Johanna Gleason: So you guys will have access to the slides, and these are instructions for how to share the notes in the Zoom meeting.

Chris Vela Che: This is what we see in our district. Yeah.

Johanna Gleason: Well, I mean, this is an upgrade that's available on Zoom generally.

Chris Vela Che: Yeah.