Martha Perez: Hi, everyone, thank you so much for showing up here with us today and for taking the time. My name is Martha Perez, I am with the technology support team, and I'm going to start presenting on today's workshop TE overview. So let me see, you see my screen? I'm showing the eTests online.

Speaker 1: Yes.

Martha Perez: OK, perfect. So welcome everybody, this webinar is addressed to beginning to intermediate users for TOPSpro Enterprise, and first we're going to show you how to install the TOPSpro Enterprise software. If you're brand new, you might have gone through our website here, casas.org, and maybe looked around for where is the TE installation.

This is where you originally start all, it's on our eTests online website, and for the state of California users, you should use ca.etestonline.org, but you can also just use the global server, which is etestsonline.org.

We have various servers now depending on the state where you are located, so we do have a simulation server also that we are going to be using for today's training, I'm just going to show you really quick how to do this so you can go to that website, etestsonline.org, and then click on the Install ET client button, which is going to it's going to open a client application, which is a fresh installation of TOPSpro Enterprise. And we do have several servers, like I said. There's the California, the Global, Rolling Hills, LARAEC, so we have various servers in here depending on the area you're at. For right now, I'm going to log in to the Rolling Hills simulation server. We do have that document that will show you the steps on how to sign in into the Rolling Hills, which we highly encourage, and thank you Adrian for posting that in the chat. We highly encourage to sign in to the Rolling Hills simulation server.

If you have any questions about how to enter something you can use this to enter anything that you would like to practice in, and not really ruin your data or your own information from your agency, and you can use the Rolling Hills. And this refreshes nightly, so anything you do one, like today for example, won't be there the next day, it will refresh back and to the pre-populated fictional data that we have.

Something really important to have in mind is that the TOPSpro Enterprise is compatible with Windows computers only, it doesn't get installed into a Mac or even more into a Chromebook. So if you don't have a Windows computer and you have a Mac, then you might want to look into a Boot Camp utility that exists in the Mac computer, so you can partition your disk and install the Windows operating system into a piece of that disk from your Mac.

OK, so with that said and using that document that Adrian just posted, you can sign in. We have 60 administrator accounts, we have 60 proctor, and 60 coordinator, and 60 teacher accounts. So you can use any number from 0 through 60, and that way you can sign in into the Rolling Hills database using the admin password, all lowercase to connect into this database.

And OK, let's see what's going on with this. And this happens, let's try administrator1, and admin, all lowercase. I guess my caps are locked, that's why it wasn't showing me the link. OK, it wasn't connecting me. So I'm connecting now, and first thing you'll see is the end user license agreement as well. So let's just go ahead and agree to that. It didn't this time for me, but if you're signing in for the first time, it might ask you to agree.

So this is our start page, it has too many links, and a lot of information, which is very helpful, but it might come a little bit overwhelming sometimes. So the majority of us would just click on the Start page and probably start from the Get Go, from here, from this menu. But let me tell you something about the start page, so I will bring that back from the View menu, we have several menus on the top that we're going to talk in a minute, but this start page, trust me folks, it has so many really accessible links, like within the shortcuts.

If I want to see my listers, for example, like my students Lister, I would just click here once, instead of three clicks, that we're going to show in just a second, but if I want to go to the student demographics Lister, for example, I just want to use the shortcuts here from my recent listers. I can also see users, tests or whatever I have access to within this shortcuts list as well as if you want to see the demographics Lister, this is the same way of just clicking in here.

Your recent reports will be listed in here as well as you would add yourself some reports into your favorites, and then you can also look into those. So this is going to be very helpful once you start using more and more of the TOPSpro Enterprise program, this is going to come very handy for you. So I'm going to close this now and go through some of these menus on the top area. You will see the menu on the top left and the user information on the top right, like the version and build and who has signed in. So you'll see your personal login information in here like your name and last name, and then you have the general screen controls like minimizing, restoring up, and those controls on the top right.

So starting on your left on this TE icon, if you don't know or if you're calling us in tech support and you don't remember exactly what your agency ID number is, you just hover the mouse over this TE icon, and it's going to tell you what server you are connected to, in this case we're connected to the Rolling Hills simulation server, and it also gives us this URL, the HTTPS agency ID number, it's listed right here, so that way you'll know for sure what your agency ID is.

So I'm going to click on this TE icon, and you'll see that we have the ability to log, to disconnect, to change password if you wanted to, associate account or options or exit just to close the program. But within these options we have various other options, so just for you to have in mind. For example, we have the general, it will inactivate your timeout interval, for example, this by default will show 30 minutes by default. But if you notice that this is locking too soon on you and you just want to come back and have it open like I do, I just open it to 999 minutes, which is the maximum amount of time, and that gives me plenty of time to stay connected all throughout the day while I'm working with TOPSpro Enterprise, and this will not lock inactivated or lock it out or lock me.

It doesn't lock you out, but it just locks the computer so you'll have to type in your password again and this is just a simple solution if you're not in a public computer, for example, this would be your own computer. So we have other OnStar, some warnings that you will get from eTest if you have less than 500 WTUs, and it keeps you giving that warning with red font, you don't want that, you can reduce that to 100 maybe, you'll get another reminder, or 50, I think 50 is the lowest it can go, I believe so.

Anyway, the default is 500. If you start typing a name and it just writes it in, it will capitalize the first letter and then it will do all lowercase the rest of the names, if you want to do it unchanged, if you want to do it like how you wanted. If you want to type an acronym, it will only capitalize the first letter and not the last ones, so you can just leave it as unchanged, because that's what I want to show on my listers, for example, if I want to type something, and it won't let me do what I want to do, then just come here in Name Options, unchanged, on the Edit View, and that way it'll keep it that way.

And like that, we have several listers, I could go on and on, but you can go ahead and explore them for yourselves. If you don't know that, you shouldn't change stuff if you're not sure of what you're doing, you can always give us a call and will help you out. But some other common things that-- a lot of calls we get is that they can't find prior years data, like the 1890 or 1920, which are pretty far away, but there's always this filter in place where it will hide program years older than so many years or 4, for example.

So you can always, if you want to show them all all the time, you can come here and show all the program years and select that. So that's another common one that we get, so just have that in mind as well. Anyway, we have other tabs here to explore from, and you can use this little scrolling arrow towards the right so you can see any other amenities that we have in TOPSpro Enterprise. So with that, I'll go ahead and close that. And here is our main menu on the top left area.

The View menu, it'll allow you to enlarge your view, so I'm going to do that. So you can have a better view, I have a very small screen here on my laptop, so that's going to help, probably. We have start page, and we have a dashboard, so that way we can just bring up any of those menus again. The organization menu, it has information pertaining to your agency. So anything that is regarding to your users, your staff members, your access groups, and all the information regarding your agency's info, it will be in the organization menu.

The records menu, however, this will contain all the information pertaining to your students, all their demographic information, their enrollments, their programs, their test information, anything pertaining to the students will be in the records menu, so organization, pertains to your agency, records to your students. Reports, of course, what it says in the Reports menu, this will allow you to create reports that are very handy, in order to review your students skills and their performance that they have done during their testing and if they can get gains and all this important stuff that teachers or administrators will need to do.

So, as you can see, it unfolds another sub menus. So you can continue looking for other categories as well, I would highly encourage you to start generating any of these reports in the Rolling Hills database if you like, so you can see what they look like. And that way, once you, for example, generate a report, then you would come back to the general settings and make some changes if you want to. There's many ways that we can regenerate these reports as well. And we also have something really cool, I think, it's the reports locator wizard. If you don't know exactly where to find your report that you're looking for within all these menus, then come to the report locator wizard, this report locator wizard, and Adrian is going to go through the report section a little bit later, but I just wanted to show you this really quick because I think this is really cool to know.

If you don't know exactly what report you're looking at-- you're trying to find, but if you want to search something for gains, then you can just type gain as a keyword in here, and this will show you all of the possible gains reports that we have, we have 4, as you can see here. So you can show the student learning gains, for example, and you can either launch it from here or you can add it to your reports. If you add it to your reports, for example, I'll click on this button, add to my reports, and you'll see that under my reports section at the bottom, you'll see this student learning gains. So you can either launch it from here, or what I'm going to do is I'm going to show you where it will go. So I'm going to close it for now because I have saved it into my reports, and I'm also going to save another one, which is the individual skills profile, for example, individual skills profile. I'm going to also add that to my reports, and I added both, but let me just remove one, and then I close that.

So now, what do I do? Well, I go to Reports again, and I click on my reports. And now, you're going to see the two reports that I added. And once you click on any of these links, it's going to show you the report generator section, where you can generate it, OK? So this is something that you can also do if you want to save your own favorites, and also you're going to see them displayed in the start page. So in the start page, if you see under shortcuts here, you're going to scroll down and then you're going to find my reports. And these sections, you can actually click on these, and I guess you can unpin this, unpin that, and that way we'll see it, we'll have a better view of my report.

So you can see the student learning gains and the individual skills profile have been saved into my favorites kind of thing, so that way you can just click on here and generate your reports. So now the Tools menu has any particular Wizards that we have available. For example, if you're scanning, there's a scanning wizard, third party Import Wizard, if you have an attendance system that you might be using at your own local agency you want to import, you can use this wizard, and we have other Wizards as well like the Core Performance, which are entitled to the California funded agencies for sending the surveys, so we have different amenities here under the tools and then we have the help where you can see the contents, release notes, and the end user license agreement for TOPSpro Enterprise.

And so, let's see. We're going to start by also looking at the demographics Lister, so I'm going to go to Records, Students, Demographics, and I'm going to show you how you can manually add in a student in your database. Let's say we have this Lister, and I normally, I personally love you looking at this list as in the last name format, alphabetized, because that's way easier to the normal regular default.

Organized here is the student, this will be listed here or sorted by student ID. So I really don't know any student IDs by heart. And this last name column is always-- I right click in this last name in the gray area on the top of this column header, and I show this other menu. So normally by default, you would have the full name that's what it normally will show, the full name. So it will show you like this, but if I want to separate it, I would just right click and show the last name, for example, when I populate that column, the last name and the first name, and then if the middle name if you want to.

But the name column, I would just get rid of, so I'll hide the full name, and then I'll click on these little two buttons. These are the sorting buttons, which you can also use this sort button as well. And columns, you can use the columns if you want to populate different columns as well. For example, I have student ID, last name-- what if I don't want to see the city, for example? If I don't want to see the city, I can click on columns, and remove it. And then scroll down and click OK, or you can also right click on this top area and hide by ethnicity, for example, if you don't want to see one of the columns that you have in here.

This is very similar to using an Excel spreadsheet. As you can see, I can make it narrower or I can make it wider, if I want to, the columns, or if you don't want to see some column, again, you can right click on it, and hide it really quick. So, again, I was going to it by last name. So I'm clicking on this little two arrows that point up and down, looks like a little diamond, but it's really two arrows so this will alphabetize your list by last name, if you want, or by first name, however you prefer. So there's really a lot that you can do to this lister. However, you want it customized, and then what happened next time you come in? You sign in, you'll see the very last default section that you had. So you want to customize it, but you also want to save it, you want to save your settings.

So how do you do that? Well, you would click under the More button, you will find this little button that says schema. If you have a large screen, then you probably won't have a More button because all the buttons will be showing across the top area.

[chatter]

I'm sorry, do you have a question? No. OK, so if you have any questions, feel free to enter them in the chat, and then Adrian and I will go ahead and address them. If not, you can probably mute yourself, thank you. So again, clicking on the schema button will allow you to save this schema. If you want to keep it to the default, that's fine, I would do that, unless you have a particular order, and I'm going to show you in just a second. So if you want to save it like the default, that's perfectly fine because we always have a filter embedded by default. If you see this little filter button, it's colored green so that means that something going on in there and you always want to look into what's filtering it for.

So this Lister will always have a filter by default for the current program year, which will only show you those students who have activity in the current program year. So this will show by default, it's not-- OK, so let's click OK, and we have this counter also on the top area. There's 2012 records and this is record one, according to this Lister, this is record 6, out of 2012 records. So if I, for example, want to find only, let's say, within age group-- OK, if I want to see age within these columns, which I don't see and I have this scroller bar at the bottom and I'm going to scroll towards the right, I don't see an age button, I do see a birth date column, but I really want to see age. So I'll go ahead and right click on that, and we'll show age.

If I want to see, for example, only those students who are from 55 to 65 years old, for example, I would click on this little filter button that looks like a funnel under the age column header, click on that, and then type in that I would want to start looking at people starting from 55 years to 65 years. Once I click OK, this is going to show me all of these people in that alphabetized manner through the last name. So, if I want to see it in a different sorting, for example, if I want to see the younger ones on the top area, then I would click on this sorting button, again those two little arrows that point up and down and that's going to Alphabetics like alphabetized my lister or sorted by younger through older or vice versa.

If I click again on this, it's going to point down, and then it's going to show me the oldest ones on the top. And so that's how however you want it to show it. And if you also want to have a lister like this added into your schema, so click on the More button again and click on schema. And here I would save a different schema name, for example 55-65, that will tell me that I'm filtering for these group of students within that age group. So I'll go ahead and click Save, for example, and now I have a schema saved in here, I have a default, I have a 55 65, I have consumer.

So you can create as many schemas as you want, so you can retrieve these listers all within the current program year. So if I have that schema and I happen to close my students Lister and I come back to records, students demographics is always going to pull up on-- it's always going to pull up on the general demographics Lister. So I'll show you this under more schema, and this is my default one, because it's not showing me just the people from 65 to 55. So this is how you normally manage and we have 2012 records on the top as well. So if I always want to go back to my other schema. So let me go back to default, and then go to-- I'm sorry, go to schema, and then look at the different schemas that we have, default, and then 55 to 65. Oops, it looks like it's not saving my filters here.

So let me do a little bit more work on this, and I will show you how many people we have, there's 132 records for that. All right, so with that you can add more columns as well, we have multiple demographic fields. Remember, folks, that this is a fictional database that's been pre-populated that you can always show other information. None of this is real, so you feel free to use that, that's not a problem. So that way you can filter for different information. One of the most common calls that we also get here in the tech support is that they sometimes cannot find a student, and they know for sure they had registered them. And again, folks, this is because of the filter that we have set up by default, which is filtering only students who have activity in the current program year.

But what about if that student existed in the previous program year, which was a 22-23, for example? I would come to the green filter button, click on the dropdown arrow, and click the 22-23, unselect the current one, and click OK twice. Once I click OK twice, instead of 2012 records, is showing me 1297. So that happens pretty often, they may have a record in a prior program year, so they're probably not looking at it or you can just simply remove the filter, and that way when you remove the filter, it will show you all the students that exist in your database throughout the program years, ever since you ever started using TOPSpro Enterprise. And if you have a very long list of students or if your agency is huge, then you might have thousands and thousands of records in here.

And it might take a little while to populate, as you can see this little scrolling bar on the top right, and I might need to-- Yeah, it's probably my face over there on the top right, but if you have it open on your own, you'll see there's a little scrolling bar and this will show you the progress of how many students or how many records it's loading. So if I would use this scroll bar towards the right, then I will probably not see the end or the bottom of the list until this is populated, OK? And then, it says here, we have a question in the chat, it says, would you demo how to generate the regular reports such as class competency performance, summary, and payment points, et cetera?

Yes, we will definitely do that, Christine, but that would be contained in the second portion of the training with Adrian, OK? So bear with us, thank you so much, yeah, perfect. So now we're going to go through the process of creating a student demographic record, and I'll show you how you can edit that in the case that you would enter the student, and we'll need to change that student ID, OK? So, let's see, we have another question, what if you can't find a student that has attendance that doesn't have attendance the month you are in?

So if you have a student that has attendance, and you cannot find them into the student demographics Lister, we would definitely not be in this current program year because the regular demographics Lister will show you a list of students who have activity in the current program year. Remember, our original count is 2012, so I would highly encourage you to remove the filter in that case, Barbara. In that case, just remove the current program year, and look through the student's ID number or name.

And that way, look up their attendance hours. OK. No problem. I'm going to show you how you can add a new student manually. So by clicking on this New button under the Students lister, it will bring up a Student Information panel here. This is the Navigator on your left-hand side. You can always see here that we have only Edit View because we have not saved the record yet.

So I'm going to unpin this so it will give us a better view of what the screen has because it has a lot of information in here. There's different sections, but I am going to collapse all of them so it doesn't look that overwhelming. And we'll start explaining one by one. So as you can see, folks, here, there's five general sections, which is identification, education, ethnicity, race, and language, address, contact, provider use, and consumer information.

So let's start by expanding the first section on the top, which I consider is the most important one because you'll need to have some key fields in here that you must enter in order to save your record. So Student ID would be one of those key fields. If you don't have an attendance system, then you can either create your own process of configuring student ID numbers.

But we also have another way that TOPSpro Enterprise can actually provide and create random student IDs that won't be repeated for your own students. And I'm going to first go off to that, I think. Before entering any possible student information, I'm going to explain that in a second. So I'm going to cancel. I'm not going to save it for right now. I'm going to close this.

And you will find that under Organization Agencies. So once you go to the Organization Agencies lister, you're going to see your information for your agency. Double-click on that to open up the record. And so, again, there's many sections in here for the Rolling Hills Adult School. But under Agency Identification, you're going to find this little Edit button that looks like a pencil. I'm going to click on that.

And then you'll see this IDs Autogeneration Method. IDs Autogeneration Method, you can change the method. If you don't have an attendance system, and you don't want to break your head figuring out how to create a student ID, so then you can do this instead, change the method. And TOPSpro Enterprise will automatically generate student IDs for you. And you can also use this for eTests Online.

So if you click on this dropdown that says None, you will find three other options to do it, a random or a fixed eight-character or a combination of your name plus date of birth plus a random ID number. And just I'm going to go really fast by going to the random one. Then it's going to ask me if I want numeric IDs or alphanumeric. So I just want to do numeric and a five-character length.

So this is the quickest one. But if you are expecting a large population, then I would suggest probably doing nine characters. That way, it'll give you a sample of autogenerated student IDs. It will look like this. And it will give you an approximate or estimate number of IDs that it can create for you that would be unique. So it's really depending on your agency and what your student population has.

So then you would just select your own random, and I would click OK. And then if you want to say-- are you sure you want to start using this? It'll ask you to confirm that. So then this will change it for everyone that is using this agency. It's not just for you, but it is for everyone. So if many people use this database, you all have to be in sync with this idea. So once I change it, I'm going to apply these changes. And forgive me if there's other people.

Using the database for right now, it's going to change it to the random five-digit numeric IDs. And with that said, I'm going to go to now Records, Students, Demographics and try to create--

Adrian Boggess: Sorry. Real quick, there was a question in chat referring to something you just mentioned. They asked, can you define activity? And does having activity automatically enroll students into our programs?

Martha Perez: OK, yes, that's a very good question. Thank you so much, Louise, for that. When I say activity, it refers to any type of enrollment, any type of tests, any type of attendance that the student may have in the current program year. So if the student joined the program and they enrolled into an ESL program and never attended to it, they're going to show up on your lister because that created some kind of activity.

If the student took a test and then they left-- they didn't return-- they're still going to show up on your Demographics lister because they had activity, as well as having a class enrollment, a test, attendance, or program enrollment. That's more of the type of activity that I normally say it's more common to find, also may have some goals or some other demographic information entered in there.

So now I wanted to add a new student record by clicking on this New button, for example. And now, as you can see, this changed the view. I'm going to unpin this again to have a better view of it. And now it's saying, Use Autogenerated ID. By default, it's going to say Yes. But again, if you still want to enter your very own unique ID number that you want to create for them, then you would click on No, for example.

And I can just make up something really quick from using my keyboard. I think it takes up to 15 characters. So it takes up to 15 characters. That's the most it takes. So it's really up to you whether you want to use the Autogeneration Method like this or just make up on your own. And so with that said, the other minimum fields for you to enter other than the student ID is the First Name and the Last Name.

So let's go ahead and create Susy Student here with the first name and last name. And this is just a sample random student. If I wanted to go ahead and save, that will save it for me. However, this is not going to create any activity. So I'm going to go ahead and click-- oh, I want to unpin first this Navigator. So you can see how this Navigator changes when we save a record.

Other two validation fields would be Gender and Birth Date. These will probably identify the student better, but if you don't have it handy, then you can just leave it like that and save it as it is, even though it's going to ask you another question. So let me click on Save for now. And this is saying, some optional validation rules are not met. Save anyway? And then gender must be selected.

So I can either say Yes or No. If I say Yes, it's still going to save it for me, but it's better off to just complete the gender if you like. So I'm going to click on Female. As you can see, it was flagging it for me. So I'll go ahead and say Save. And that way, I have the gender now. And now take a look at the Navigator. This has multiple other options now for us to explore or to look within the student.

So this is the student ID, which I am going to copy. And I'm going to try to find the student again under the Student Demographics lister. So I'm going to go to the Pages button on the top right corner. You might not see it because you might see my face on the top right, but underneath that, it's the Pages button. So click on that Pages and say Close All Pages. This is going to give us a clean slate on how to start working again in TOPSpro Enterprise.

So I'll just go ahead and go to Records, Students, Demographics. And I'm going to filter for our Susy Student. So I'm going to click on this little Filter button that looks like a funnel. And I'm going to right-click and paste the student ID. And guess what? We can't find it. Anybody guess why? Any answers, thumbs up? Nothing? OK, so there you go. Thank you so much. There's no activity.

So what we got to do is click on this little green Filter button again, remove the current program year because we already have this filter in place, which is the student's ID. So we'll click OK, and voila, there's our Susy Student. So once we have her, I'll double-click on her, and we will be able to see all her information. And if we want to enroll her into a program, we would click on Program Enrollments and then click on New.

For example, if we want to enroll her into a class, then we would go ahead and enroll her into this class, for example. So what happens if, for some reason, you need to change that student ID? Let's double-click on her record again to open up where we have this little Edit button. I'm using this account that has enhanced access as a data manager.

So if you're not a data manager, and if you don't have this little Edit button that looks like a pencil, and you must do that, well, you can ask your data manager to do it for you, or you can ask your data manager to allow you to update information. So that way, I can change this off to whatever I wanted to say. Instead of 70, I'll type in 80. And then I can click Save. And that is how you would normally edit a student demographic record.

And how about if I need to edit her name, for example, to show Susana? And then I'll just click on the Save button. And that way, it'll save me all the information. Any questions so far? OK, so with that said, I'll go ahead and turn it off to you, Adrian. And yes, if you have any questions, feel free to send us an email to techsupport@casas.org or you can give us a call at the phone number Adrian listed.

Adrian Boggess: Thank you so much, Martha. Hello, everybody. So I'm going to go ahead and start sharing my screen. When I start sharing, I'll go off camera just to save on bandwidth. So let me go ahead and share, make sure everyone can see my screen. You should be seeing TOPSpro Enterprise start page. Everyone seeing that?

OK, so I'm going to go ahead and stop my video. So question, Martha just showed how to enter student demographic data manually, but what are other ways that adding records and getting your information into TE? Does anyone know the four ways of getting information into TOPSpro Enterprise? Does anybody know what that is?

Anybody? Import, correct. So you can import it. Manual enter, correct, what Martha just showed us. So a couple of more is you can import, you can do manual entry. If you're still using paper materials, paper testing, paper demographic collection, you can scan it with a scanner. Also, if you're doing eTesting and it's a new student, when you eTest your student, you have the option to ask for demographic data.

And even if you don't collect the demographic data, when that student completes that, their record will be brought over into TOPSpro Enterprise. So they will have a record in TE. And so right now, we're going to go ahead and demo how to add sites. So Martha showed the agency level, where you have your agency. I want it to load that page. Sorry.

So here's your agency. And within an agency, you can have what are called Sites. Now, Sites are just subdivisions of your agency. And you can see here, you can add it by going to Organization, Agencies, and Sites. And this will show us all of the sites that are associated with our Rolling Hills Adult School. So we have two sites connected, Site 1 and Site 2.

And why agencies like sites is you have multiple schools. Maybe you have a remote campus, you have a south campus, a west campus. It's a better way of tracking data. And you'll see here that in this column, it says eTests Site. That means that when we set up the site, we authorize it to be an eTest site. So any information collected during the eTesting is going to go automatically over into the sites into TOPSpro Enterprise.

Now, some individuals may not have access to going under the agency. So in that case, another way to add a new site is you're going to go to Organization and Sites. And here, again, we're going to see our two sites that we have. Now I want to create a new site. So I'm to click on this New up here. Our Container, Rolling Hills, that's our agency.

Our Site ID is whatever you would like your site ID to be named. So if we look back here and we want to stay consistent, I have RHAS North, West. Well, maybe we want RHAS South Campus. Oops. We can do South Campus. Now this is set to Pacific Standard Time. If you're on a different coast, you can always go into Alaska time, Hawaii, Central. There's other options.

Here is that box where we will mark the site as an eTest site. That way, all of the information will come over from eTesting. Here is the Site Contact ID. This is not required to create a site, but maybe you have someone specific at your new site, at the South Campus, that you want to be the contact. So maybe you have a data manager at that site. And just for fun, let's see, my name here.

OK, so when I need to know information about this site, if I'm looking at all of my agencies, will it still go to another site? If you eTested a main site, it will not go to another site, unless that site is turned on for eTesting. So if we have time, I'll demo that at the end. But if you go to your etestonline.org, you'll notice that sometimes there's a dropdown menu under the sites.

And if you have multiples, then you would have to select that site, and the information would go there, or you also just have your main container. So all of your information will always go to your main container. But if you want to go to a specific site, then it has to be set up that way. So we can finish filling out the contact information. State, California. Again, this is all optional.

Maybe I want to know their phone number. And then once I save my site-- oh, I need to have a site name. So we'll just say our RHAS, and we'll just call it South. OK, so then you'll notice this Navigator column on the left opens up. And so when this opens up, you have Subsites, which is a little more in-depth.

You can have an agency that has a site. And within that site, there is a subsite. But that definitely goes down a twisty path that we may not have time for today. That's a little more in-depth. You can also see your Class Definitions and your Class Instances that we'll cover later. These are all Class Definitions and Instances associated with site. You can also see any users associated with the site, Access Groups, Personnel, and so forth.

So now that we've created a new site, maybe we want to add a new user. So you can add your users from here within the site, or-- I'll show you a different way, especially for data managers out there or site administrators who give the permissions-- you're going to go to Organization because, again, remember Martha mentioned organization is everything connected with your agency, site, personnel.

You're going to click on Users. Now, because we're logged in at this agency level, we're going to see all of the users for all of the sites, very long list. Well, maybe I just wanted a user for the site that I just created. So if you click this dropdown arrow, you can see there are other options of sites. I'm going to go to the South Campus.

We don't have any users, so we're going to create a new user. How do we do that? We go up here to the left hand and click on New. The Edit feature will autopopulate automatically, but if it doesn't, then you always click on the pencil. When the pencil is light orange, the Edit feature is turned off. When the pencil is bold, it's turned on. So we need to create a user account. So I'll just create a user account, adriantest@gmail.com.

The user account identification is unique to the site and to the agency. A lot of agencies tend to use the user's email address. Harold Murillo asked, notice the 1, 2 in the name of the sites. Which field or box was that in? That's a good question. When I created this site, what I did was instead of putting 03 here, I just put RHAS South Campus.

So if we go back to-- I'm just going to sidestep really, really quick. And if we go back to Sites, yeah, it's under your site name-- or I'm sorry, site ID. So I just accidentally did the name instead of the number. But good question. So the account, a lot of agencies tend to use the email address. You'll see this category Access Control. Access Control is granted based on group and individual rights.

This is the one that we want to have the group access set for. There is role access as well for Teacher Portal. Teacher Portal is a new application associated with TOPSpro Enterprise that allows teachers and staff to access information on any web browser. As Martha mentioned, TOPSpro Enterprise has to be on a Windows-based computer, whereas Teacher Portal does not.

But Teacher Portal is limited in the information that it's able to provide. Think of TOPSpro Enterprise as your main bank branch if you want to get some more information about your account and Teacher Portals your ATM machine for a quick withdrawal of information. Next, I'm creating the password. So I'm going to create a temporary password for this user.

Whoever creates the user accounts is going to have to tell the user what their login and password is. Then once they log in for the first time, they will be prompted to change their password. Roles, I'm not going to use Teacher Portal today, so we'll leave that alone. And my Access Control is based on group. So under your Groups menu, this is where you will find all of the access that you can grant the user.

If the user has taken and completed the eTest Coordinator training, you can grant them that. If they've taken the eTest Proctor training, you can allow them to have that access. If they've done both, you can grant them both. And you'll notice you'll see ET, which is eTesting, and TE, which is TOPSpro Enterprise. Maybe I have an individual who I want them to be able to proctor at my site for testing. So I'm going to add the ET Proctor.

This message will pop up. It wants to verify that I am saying this person has completed their training. I will confirm. You notice that box changed. If you select the group because I'm going to select another group, depending on your agency's license, you would have Enhanced or Basic. And for today's demonstration, I'm going to use Enhanced.

So TE Admin Access to your TOPSpro Enterprise admin is your second highest access you can grant, so you want to be careful with that. It goes Data Manager, TOPSpro Enterprise Admin Access, TOPSpro Enterprise Basic, Enhanced, and so forth. So when I'm granting this, I selected it, but you notice it's grayed out. You have to click this Add button. Oh, it's because I'm signed into Rolling Hills. We're going to pick a different group then.

Because Rolling Hills is a simulation, sometimes it doesn't want to behave the way we normally think. So now this person, adriantest@gmail.com, has ET Proctor Access and TOPSpro Enterprise Access. When they log in, their password will be prompted to be changed. The minimum fields for contact information to create a new user is a first name, a last name, and an email address-- and again, I'm just going to use my fictitious email address here-- because the system wants to know some identifiers.

Next, I'm going to click Save. Now you'll notice that there's another Navigator column that's opened up, Scored Test, Scores. So this is anything associated with this user. But for right now, we're just going to leave this column alone. I'm just going to close the column. As you can see, the user information-- when you see that forward slash, because I created this user at the site level and not the agency level, that means when Adrian Vargas goes to log in to TOPSpro Enterprise, like Martha had shown you earlier, they must log in with 4908/ and then the remainder. Otherwise, it will say invalid.