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OTAN, Outreach and Technical Assistance Network.

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Dana Thompson: So welcome. I'm going to go ahead and get started. Feel free to jump in with questions. Put questions in the chat, however you feel comfortable engaging. And we're going to work today in Canvas on Canvas Gradebook and SpeedGrader. And my name is Dana Thompson and I am a long time Canvas user in various roles. So I've been a Canvas student and a Canvas teacher, and then I've moved in recently into Canvas admin and instructional design.

So what I'm hoping today is to give you the best practices, tips and tricks with Canvas Gradebook and SpeedGrader specifically. And so there is an opportunity for you to play. So if you would like to have-- if you have the ability to have a second window open, if you want to be able to jump into one of your Canvas courses, preferably one that has students with assignments that have been submitted, but it doesn't have to be. And again, as we're going through feel free to put questions in the chat, feel free to tell me to repeat something if I went too fast or you need to see it again.

This time is for you and want to be able to give you the best practices that I've learned along the years and answer any questions that you may have. So oh, well that came out weird. So basically what we're going to cover today what this slide should say is we're going to cover the Canvas Gradebook, how you can filter, how you can set up your viewing options, how you can grade from the Gradebook, access different areas of Canvas from the Gradebook. We'll also be going over SpeedGrader which is one of my favorite tools in Canvas.

And how you can use SpeedGrader to provide feedback to your students, grade within SpeedGrader quickly, and using SpeedGrader to provide specific comments on student submissions which you cannot do in the Gradebook. And then some different viewing options. And then we're also going to get into how students see their grades view as well. So that you can see how what you put in will then factor down to the students. So why do we use the Canvas Gradebook?

I know that there are a lot of people who like to use a spreadsheet, or they like to just do it hand in a teacher planner, or maybe you have connection to an SIS system that has a Gradebook on the SIS side that generates your report card comments or whatever the case may be. One of the reasons why I love to use the Canvas Gradebook is the functionality within Canvas, and the transparency that it provides. So it helps you as a teacher view and enter grades right inside Canvas but that also syncs to different parts.

So depending on how you set it up, your assignment, your quiz, your discussion, the Gradebook will display as either points or percentage or complete or incomplete or no grade at all, and that communicates to the student. So they see on their end the score within Canvas without having to go to another system to find out what their score is. It also has tools that will help when you put in feedback that will populate the student's screen in Canvas whether it's in their grades tab or on their home page, on their to-do list, those kinds of places.

So it really helps with communication, which you cannot get if you're doing that in the SIS system. So the communication, it will show them if they're late or if they still have the ability to turn something in, due dates, all of that can be seen both on the teachers end, and on the students end. So we're going to go over how it helps you enter the grades but it also helps you monitor your student's progress because it's got some color coding tools right in the Gradebook view. And then how it can provide that information to students to help them self monitor their own progress.

And so we're going to take a look at a lot of these use case scenarios as we go through today. So things to note, when you create a graded assignment in Canvas, so if you were in the webinar last week or if you've used Canvas assignments, you can make a non-graded assignment, which would be like a practice assignment. That will not create a column in the Gradebook. That is simply for a student to practice. Same with non-graded quizzes, non-graded discussions, non-graded surveys.

But if something has a grade attached to it, even if it's a complete, incomplete, it will automatically-- when you create that item, that assignment that quiz, or that discussion-- it will automatically create a column in your Gradebook. So you don't have to then go into the Gradebook and create the column to track the progress. Automatically does it for you. And if you create assignment groups, so maybe you have homework, and formative assessment and project-based learning and whatever groups that you have, if you create that assignment group, you can easily filter in the Gradebook so that you only are looking at that group of assignments.

So it can help you see your students progress not only on the whole picture, but also how they're doing on a specific group or a specific assignment pattern. So you can filter your Gradebook to see those different data points. You can export your Gradebook so that you can have it as a CSV file if you'd like to then use it to maybe do a pivot chart or see things in a different way. Or if you have to submit your grades as a CSV file, all you have to do is download it from Canvas and you've got that.

And then you also can within the Canvas Gradebook-- and we're going to go through all of this-- but you can excuse students from assignments so that it doesn't factor for or against them in their overall score. And you have the ability to keep private notes on students. So if you are keeping a private note in the Gradebook and you go home and you don't have your teacher planner with you or you usually keep private notes, you still have that information when you're at home when you log into Canvas.

So really, really great tools that help you when you're evaluating your students and it helps communicate to students' expectations and progress of where they are. So we're going to take a look at the Canvas Gradebook but just a few things here on the screenshot. As we get into Gradebook this is a screenshot view of a demi Gradebook. But you can see here that you have the ability to search for students. So if you were specifically-- you're having a conference with a student or you want to see how a specific student is doing, you can filter out all of the other noise around you so that you're only looking at that student.

So you can search for students, you can apply filters, you can search for specific assignments or assignment groups. Here's also where you're going to import-- if you have a spreadsheet of grades, then you can import that in instead of having to go in and manually put it in as well. Or you can export your grade and we're going to look at how we can set up some of the different settings. But you can personalize your Gradebook so that it works for you. It doesn't have to be the Canvas default.

So we're going to learn how to manipulate that view and how to view your students individually not only in the spreadsheet type format, but in a learning mastery if they're going towards goals. And also you can see how they see only their scores in a list. So we're going to look at these different things. You'll notice here in this screenshot that there are different colors, and we're going to look at how we can change these colors if you have a different color preference, but each color represents something different. So a blue represent that they turned it in but they turned it in late, but they did turn it in, or it's excused if it's yellow.

And you could also see that there's little icons here which indicate that a student has submit something but you have not graded it yet. So all of these little things that help communicate to you and to your students so you will get fewer emails saying, I turned this in, have you graded it yet? Because all they have to do is go into their grade view and they can see that you haven't graded it yet, or that you have and here's your feedback. So it keeps everything nice and concise and together.

And then I'm going to show you a few tools that you can use to help streamline your workflow as you're working with students. So my favorite is this Message Students Who, and we're going to practice this. But you can see here, here's the name of the assignment, Articles of Confederation, and every assignment will have these three dots. When you hover over the assignment name you'll see these three dots pop up which always means there's more.

So when you click on the three dots you have all of these other things that you can do with that assignment, and one of them is Message Students Who. And I use this all the time if I have an assignment and maybe it was due today and I still have out of my 30 students, I still have five students who haven't turned it in. Instead of looking at my Gradebook and saying, OK, so-and-so I'm going to email them, so-and-so, you have to go and pick and choose.

If you come up to the three dots and you choose Message Students Who, you can message only those five students that haven't submitted anything, or you could message only the 25 students who have saying that thank you for turning this in, I'm going to grade it over the weekend, you'll have your scores by Monday. Imagine how many emails that will stop in your email box when students are asking questions. When are you going to grade this? When can I see my score? So there's some really great tools in here because everything is all tied together. So we're going to take a look at a few of those.

So I'm going to do a demo right now. If you have the ability to have Canvas open, feel free to have it open on another window so that you can go back and forth. If you'd rather just watch, that is fine too and then you can play later. But I'm going to jump over here to a course that I have and this is a demo course. So the students in here are not real, the assignments in here are assignments but not necessarily for this course. But I just wanted to show you a few things.

So as a teacher you can see over here that I have a to-do list. And this to do list has been populated with assignments that students have submitted, and now I need to go in and provide a grade and feedback to them. So really nice feature when you're using Canvas to create your assignments, your discussions, your quizzes, is that it keeps everything in Canvas and so I can just jump right to there. I also have an area down here coming up and this reminds me of the different assignments that I have coming up due that my students will start to turn in.

Your students will also have this kind of area. I'm going to come up here and view from the Student View, and this is my test student. So I can see here as a test student I have all of these items that I have not done yet, that I need to do and it provides me with the due date. So these were due yesterday. I'm already late. So as a student I can come in and prioritize my workflow today based on what I have due, and what's coming up that's due today or even maybe next week.

But this student has not done anything yet once as a student. So if I come in here and I go directly to this assignment, and I start my assignment, and I'm going to come down here and I'm just going to submit something so that you can see what happens. I'm going to upload this file right here, and I'm going to submit my assignment. So this student-- test student is the student's name-- has now turned in this assignment. It shows me it's submitted. And then later as a student I can come back to this assignment and I can see submission details.

When I click on that I can see any feedback my teacher has given me. If it's been graded with a rubric I can see how I scored on the rubric. And all of this is done without having to do it multiple times. You open the assignment, you grade it, all of that is automatically fed back to the student. You don't have to go in and then do that somewhere else. But now that I've submitted that, when I as a student come back to my Home page, you'll see down here that once my teacher grades it I'll have another item down here that says feedback. And that assignment will show up here with my grade and then any feedback that the teacher would have left.

So it helps your students monitor themselves as well. I'm going to leave Student View. So that's one area where the Gradebook is tied to a different view, our Home view. But I'm going to come in here to my Grades as a teacher so that you can see here's my Gradebook. OK, so these icons indicate that these items have been submitted but I have not graded them yet. This column, this was a column where the students did something and I graded them all. So this was either complete or incomplete. And so they have all completed it except for test students. So you can see here that test student hasn't completed it yet. It's missing.

And so these pink areas mean that the student is late. They have not submitted anything by the due date that was put on that assignment. And then we have a green and we have a blue. So if you're not sure what these different color codes mean, you can find that out by coming up to your Gradebook settings. So anytime you see this gear, these are your settings. So when I click on that and I look at my view options, you can see here my status color. So blue means that they turned it in but they turned it in after the due date. Red means that they haven't turned it in yet. So not only is it late, it's missing.

It will not turn red until that due date has passed. So if I look at here and I scroll over a little bit more you can see actually all of these were due by today. So they all show late as of now because it was due today and they haven't turned it in yet. But if it was due tomorrow these red areas would be white because it's an assignment that they should turn in and it's not late yet. Now this green one, this is an interesting one. This means that the student turned it in, as the teacher graded it and returned it to the student, and they've resubmitted it.

So if we take a look at my Gradebook here you can see that there's Richard Williams, has turned in, has an icon that shows that I haven't graded it yet. But in fact I have and the student resubmitted it a different version. So that tells me that they've done what I asked them to do and they resubmitted it and now I need to go and grade it. OK, but they did turn it in originally, now it's just resubmitted. So all of these colors are so to me dropped, looks really close to missing. So for me I might want to go in here and change this dropped color so that it makes more sense to me and maybe choose this purple.

And I'm going to click on Apply because I can differentiate that red from purple much better than the red from orange. You might see the colors differently but these colors are for you only. Your students do not see these colors. Your students actually see a label. So if they're missing an assignment, when they look at their grades-- so I'm going to come, let me cancel out of here. And I'm going to come back over to my Home screen and I'm going to act as a student again so that you can see the grades that the student sees. So you can see that this one was late, that's the one I just turned in this morning.

These are all missing. This one's not missing yet because it's due today but by 11:59. So it doesn't have a tag on it but I can as a student now come in and see all of the things that I have to do today, so that I don't get a bad grade in this class without having to email my teacher, what's due? What do I have to turn in? It's all right here automatically by your Gradebook. So really helps with that communication. But again, those colors are not what the student sees. Those colors are just for instructors. And you can modify so that they are colors that make sense to you.

You can also see here under Gradebook Settings that you have the ability to show this Notes column which I love. So I'm going to go ahead and check that. I don't like looking at unpublished assignments in my Gradebook. It clutters my Gradebook because if it's unpublished, the students don't see it, so why do I need to see that in my Gradebook? If I want to, I can come in and check that again but for right now I'm going to uncheck it so it doesn't clutter my Gradebook. I'm only looking at assignments that the students have to turn in.

You can split student names into first and last. This is a new feature, I've not bothered with it. But if you like to see your student names in columns you can split those. You can hide the assignment group totals. So if I click this and I apply these settings, you'll see my Notes column appeared right here. You'll also see when I scroll over that I only see my Total. And I don't know if you remember before, I had assignment groups, I had homework, quizzes, and project-based or something like that. So I'm going to go back into my settings and show my assignment group totals because sometimes you want your students to know how they're doing in the different.

So I have two groups. I have a Homework and I have in-class Assignments, and these two groups add up to my total. So you can choose to show that or not on your screen. So again that doesn't confuse the student screen. This is just for your view. Oh no, Haven you're fine. I didn't hear anything. So that is a really nice feature that you know that you're modifying this to meet your needs. It's not going to impact the student's view at all. The other thing that I really like to do to customize my view is I like to see the total next to the student name.

So I'm just going to click, drag and drop, come back here and notice that I can move this total so that it's next to my notes. That way I see the student, I see any notes that I've made on them, and I see their total without having to scroll, because when you're at the end of a semester and you've got 50 assignments in here, that's a lot of scrolling. So I like to move my total to the beginning. You can also do that with individual assignments. Again, it doesn't impact the student's view, they will see everything in assignment, due date order.

But maybe you would like to see them in a different order when you're going through these. So you do have the ability to move those columns. So I keep talking about this Notes column. This is great because I might say, James has a 504 of extra time on tasks. OK. And whether you want to keep these notes here, this is only for-- the only people who can see these notes are people in your course who have a teacher access. No students will see the notes even on themselves, so James will not see this note that I wrote on his Gradebook. And if there are observers they won't see him either. It's only people with the teacher view.

If I have a co-teacher, we're both teachers in this course then we both will see these Notes columns. So I can come down here and with say Robert, he hasn't turned anything in yet, but I'm going to say he was a late registration so extend one week. So I want to remember that when Robert is turning things in, they're going to be a week late because he was a late register. But I also don't want him to see these missing things. I can come over here to this assignment, my Notice and Wonder on Robert's submission right here, and I can either mark it as complete or incomplete, because that's how the assignment is set up. It's either done or not done. I can make it so that it's ungraded or I can excuse him.

So say for this one it was an in-class assignment that we did as a group and he wasn't here. So I'm going to excuse him from that. I can also just type in ex and it will automatically put that in here. This one is an assignment that I want him to do-- notice this now says excused-- I want him to do this assignment but I don't want him to think that he's late. So I'm going to come over here to this flyout, then I click on this little side arrow. I'm going to say the status right now is None. So it's not going to show on his end either with that missing tag.

And then I'm going to come down here and put a comment, please turn in by January 22. So now he doesn't have to email me, when do I have to turn this in? It's notated on his Grades tab. And so I'm going to click on Submit, and when I come back out to my Gradebook, notice that his is not red anymore. So that means that he is not going to see that missing tag and get freaked out. So I'm going to show you-- you may not have the ability to do this, but I want you to see what Robert sees. So I'm going to act as Robert because this is a demo class and I have the ability to act as students. Most teachers don't but I just want to show you what he sees.

So here I am as Robert, notice that I have a notification here that says two. That means two things have been done in my grades by my teacher. Also I have all my to-do list but if I come down here, here's my recent feedback. And I can see without even going anywhere else, all I've done is logged into this course, that I have until January 22 to turn in this assignment. So now I don't have to go find that assignment, go into my Gradebook, ask the teacher, it's right there right when I log in. And it also shows that I have been given a score for this annotation assignment.

So I can go directly to these different assignments as Robert, or I can come up here and go to my Grades to see what the two things that were graded. And you can see here I have this balanced example. It's given me an excused score, so it's not a 0. And when I click on these bubbles here, actually not excused, it's made it so it doesn't have that missing tag. This one is missing, this one is not. And my teacher's comments, so please turn in by January 22. So already my anxiety has gone down because I know I have a week.

And then this one is blue which means that it's a new item and my teacher has given me 5 points. So it's complete. And I can come here if there's a rubric or anything else that is associated with assignment, as the student can come in here and take a look at that. So I've given you a lot of overview, I'm still not done, but are there any questions real quick? I want to pause to see if there's anything that I need to answer or show again.

Speaker 2: Can you show where you got the notes? Where you created that Notes tab.

Dana Thompson: Yes. So here I am in the teacher's view.

Speaker 2: OK.

Dana Thompson: And I have it here because I've made it so that it will stick there, but all of these view options are in this gear right here. So when I click on the gear, under my View Options, I'm going to make sure there's a check in the Notes column.

Speaker 2: OK.

Dana Thompson: That way it show these notes here.

Speaker 2: And it'll always put it next to the student name to the left?

Dana Thompson: Yeah.

Speaker 2: OK. I really like your idea about the grades being next the way you have it. I always have it at the end and I never even thought about-- I'm always like scrolling every time. The other thing I wanted to ask you, I do a non-credit class so they just get pass, satisfactory, pass, no pass. And a lot of students don't do their assignments but on the Gradebook it'll put it on there, and so I don't know how to label it. I guess what I'm trying to say is, they get this they only did 5 out of 10 assignments for example, and so really they should get 50% right?

But then it says, oh, no they got 90% because they did really great on those five. So I'm always like how can I get the Gradebook to help me so I'm not doing the math and counting how many they missed. Is there a way to do that?

Dana Thompson: There's a couple of ways and you're jumping ahead but it's a great segue. So under these Gradebook Settings which again, I'll come back out here, the gear right here. So when I click on the gear and I look at my Late Policies. So I highly recommend that every assignment you do even if it's the last day of class has a due date because that helps generate these notifications and these to-do lists and all of these things for the kids. If you don't put a due date on an assignment, a discussion, or a quiz, it gives them until the very last day of the class but it also doesn't give them any kind of visual feedback.

So if I say this is due here but you have until the end of the semester, at least it's on to-do list. If don't put a due date on it, it won't even go on to-do list. When you have due dates you can come into your Gradebook Settings and you can set up what's called a late policy. And what you want to do is automatically apply a grade for missing submission. So something is due today and I haven't turned it in, now it's past midnight because that was my due date 11:59 PM. You can make your times any time you want. So now it's tomorrow and now it's going to automatically show in my grade as a 0.

Or maybe I know there are some schools that have a policy that missing assignments show as 50%. Whatever your school policy is. But it's going to automatically if they don't get that due date, it's going to make it a 0 in their Gradebook. So that will-- because otherwise if there's no grade in the Gradebook, the Canvas Gradebook doesn't count it for or against. It just doesn't include it. So that's what's happening with yours. You've got 10 assignments, they've done five of them really well, they're only being assessed on those five assignments rather than missing the others. So you want to give it an automatic 0.

Now, the other great thing is you can automatically have Canvas apply a deduction. So if you say this is due on this date but you have two weeks to turn it in, but each week you don't turn it in you're going to lose 10%. So what I'm going to do is automatically apply a deduction of 10% on each. You can do day or hour. I wish they would put weeks in here because I know there's a lot of programs where you get all of your assignments at the beginning of the week and you have until Friday to turn them in. And if you don't, then but you can do it that way.

So they get a 10% deduction for every day that they don't turn it in. So in this place I might do a 1%, so a 1% deduction. And the lowest possible grade they can get if they turn it in is a 60%. So even if they did amazing but they turned it in so late that it deducted 40 points basically if you look at the percentage, the highest grade they can get is a 60. But if they don't turn it in they're going to get a 0 and then you can apply those settings.

Speaker 2: Yes. OK, good because I'm always like-- I was like well--

Dana Thompson: So even if you don't do this one, if you just do this top one it will just automatically give everybody who is missing assignment a 0 at that due date. Now there are some times where you have a due date-- and so let's take and this is another great segue into one of mine-- this Notice and Wonder was due yesterday, I don't necessarily want to give them all an automatic 0. I want to go and sometimes for me at least I'm a control freak. I want to see who hasn't turned things in instead of just having Canvas do it and then forget to check and then I can't monitor my student's progress. Totally how you work versus how I work.

But what I can do, I can come in here and say, OK this Notice and Wonder James has completed it, I want to give him-- before I give everybody else a 0, I must go in and grade the ones that were done. So I'm going to come in and click on James, now I can use the flyout to actually go into SpeedGrader which we're going to do later. But say this is just something that if he turned it in he's going to get credit. So I'm going to come here and I'm going to give James credit, and I've excused Robert, and I'm going to give Elizabeth credit. And I'm going to scroll down here, no one else has turned it in.

So what I want to do-- and this is where I hover and I see these three dots-- I'm going to click on these three dots and I'm going to message all the other students. So when I click in Message Students Who notice there's only 12 out of my 15 students because those 12 have not submitted yet. I can also email anybody who has not been graded but I've just graded everybody so that doesn't make sense in this case, or anybody that I marked as incomplete, which is a 0, or anybody that I've reassigned. So basically it's doing a blind carbon copy email to these people. So I'm going to email anybody who has not submitted yet.

I can change the subject and then I can come in here, remember this is due today, turn it in by midnight for full credit. So I'm not going to give them an automatic 0 yet because I want to give them all of today to turn it in. And I'm going to send this email to all of these students, but they're not going to know who else is on this email, they're only going to see their own. And so when I click on Send that is now sent and then tomorrow I can come in and if they still haven't turned it in, then I'm going to come in here and I'm going to set that default grade manually instead of having Canvas do it automatically.

And I'm going to put anybody who has not turned it in yet as an incomplete. I am not going to overwrite already entered grades because the three students who did turn it in or were excused, I don't want to change their grades. So I'm going to leave them alone by not checking this box. Everybody else is going to get an incomplete with two clicks.

Speaker 2: So is an incomplete like a 0? How does that work with the grading?

Dana Thompson: So I'm going to come into this assignment right here. So this is an assignment, What do you notice? What do you wonder? And this is assigned to everybody, and it has a due date and it's 50 points. So when I come in and edit the assignment details, you have the option when you create the assignment to display the grade as. So I've chosen the complere/Incomplete. You're either going to get credit or you're not going to get credit. But if it's an assignment where you want to be able to grade them on their progress, that's where you would choose either points, letter grade, percentage, and then it will show default.

So if I did this as points-- I'm going to go ahead and save this and then show you how it changes in the Gradebook. So again, how you set up your assignments, your quizzes, your discussions, that controls your Gradebook. So you don't have to do it in both places. You do it once and it applies. So as a teacher I'm going to come back to my grades, and here's that same assignment but now you can see that if they did it they got 50 points or excused. If they didn't do it they got 0.

Speaker 2: OK.

Dana Thompson: So it's how you set up that Gradebook or that assignment will determine how it is displayed in the Gradebook.

Speaker 2: I just do points and you get a 0 or nothing or you get half of the score.

Dana Thompson: And that's really nice to do the complete/incomplete because then they just see a check mark or an x. But if you're going to do something where you want them to know that they got 45 out of 50, so say Susan came in and she turned hers in and she gets 45 out of 50. And what happens when you come over here to this side, nope because I moved it. Over here you can see that Susan has 90% even though she hasn't turned in half her assignments, because everything else that doesn't have a grade at all doesn't factor in the total. So it's only going to look at those things that have been graded.

So if you want something to be graded and they didn't turn it in, that's where it's really nice to come up here to this Set Default Grade, if you don't have it automatically in the settings, you can just populate everybody with the 0 who hasn't turned it in yet.

Speaker 2: OK.

Dana Thompson: So that's two ways you can do it. Setting the default grade for anybody who hasn't turned it in yet or automatically applying a grade for missing. Now take a look, I'm going to apply these settings right here and anybody in the red that's late now has 0s. So these are all 0s now, not the ones that turned it in already. And the reason why this one hasn't turned 0 is because you can see that I set it to manual. This is one that I actually went in and said I manually want to grade this.

Speaker 2: OK. Got it.

Dana Thompson: So those are two ways that you can control points or no points. And then you saw how I was able to go in and I can come in here say this is Introduce Yourself Assignment, say this is something they got up in front of the class. So I'm going to come into this assignment real quick so I can show you this as well. I'm coming to Edit. So this one instead of them turning it in online, and this was last week's webinar but just want to show you how it looks in the Gradebook.

So instead of turning something in online, they're going to have either a no submission or on paper, which means that no submission means the student is not turning anything in Canvas. It's a verbal assignment so maybe it's a report that they're giving in front of the class or something like that.

So I'm going to put it to no submission because that way when my students-- so now I'm going to look at this from the student's view-- when my students come in here they have all of the instructions. They have when it's due by, how many points it's worth, but I don't have that Submit button because I'm not going to submit anything on Canvas. I'm going to give my report but all of the data that the teacher is recording, grade, feedback, comments, resubmit this whatever the case may be, the teacher will do in Canvas. So it's communicated out to the student just as if it were an assignment that they did and submitted into Canvas.

So as this teacher on this Introduce Yourself Assignment in my Gradebook, I can now come in and find it. Here it is. And I can come in and now say, OK, James just gave his presentation, it's 0 points so maybe this is an extra credit. It's 0 points but I'm going to give him 5 points of extra credit. Susan, she wasn't as well prepared, she's only going to get 3 points of extra credit. So I'm using my number pad here to give points and hit the Enter to go down to the next one.

So just like you would in your typical SIS or in a spreadsheet, you can use this the same way. So I'm coming in and as they come up and maybe it's an EL class where they have to recite a paragraph that they are speaking to you in English so that you can assess their pronunciation and use of the language, you can come in here and manually put in their score rather than having them submit in Canvas. So you can do that right here which is really easy.

But now you can see that these are no longer red because it's not missing. And it was due today so it's not late. OK, so let me pause for questions. Great question Michael. Do those messages go to their Canvas inbox or email, or both? And that is something that it's a great question because it goes to their Canvas inbox for sure. And I can come into my teacher inbox, and I can come over here to-- these are my courses-- but I can come over here to submission comments. So I can look at my inbox, any unread messages, starred messages, sent messages, archived messages. Notice there's no delete.

So if you want to delete a message you're actually going to archive it because you don't want to get rid of any documentation and this is documentation. This is a legal document, their work. So archive any messages you don't want to see anymore. You could always get to them later. But if you want to see any submission comments that you've put on, you're going to come in here and you can see here that Elizabeth commented on one of her assignments that she finished the assignment, and then it links me directly to her submission.

So don't even have to click back on the Dashboard, and go back into my Course, and into the Assignments list, and into Elizabeth's. It cut out like 10 clicks. James sent me-- I attached the assignment. So if they are commenting on their assignments to you, you can find all of those comments in one place. Same with them. Now, if they don't check their Canvas inbox except for when they're in class, that does no good. So you really want to encourage your students-- and this again is dependent on how your Canvas has been set up. But if it's connected to an SIS, many times that SIS will populate it with their student email.

And so what the students have to do is come into their account-- and this is something that I do with my students on the first day just to make sure everybody knows how to do this-- and you need to have them set up their notification settings. So this is something they can do. And I always tell them that I want them to change, and you can see that I have different emails. They can set up more than one email if they don't check their school email but they will check their personal, they can add that in most systems.

Some of you may be blocked from that but I will always tell them that if I'm communicating through Canvas, you'll be able to get that communication in Canvas but if you don't check Canvas very often, you need to come into these notification settings and if I have a submission comment from a teacher, notice that I have that set to Notify Immediately, it's green. And it's going to go to my main email. Or maybe they can set it up so it goes to their text.

Grading, I want to know when something's graded immediately or maybe as a daily summary. So at the end of the day I'll get an email that says, all of these assignments have been graded. And so now I to go into Canvas and look if there's any feedback or what my grade might be. If they're invited to a course or an assignment except quizzes submission or resubmission. So they won't see everything that you see but I will have my students go in and turn on the Grading and the Submission Comment one to notify at least immediately if not as a daily email so that they're getting that communication from me.

Speaker 3: Thanks. One follow up question. So you have three columns there? So it looks like you have--

Dana Thompson: I have a text and I have two different emails because I teach in so many different places.

Speaker 3: OK. So I know I can go in and edit student settings or whatever or add a second email?

Dana Thompson: Yes. So you can see here I've got--

Speaker 3: Two columns and OK.

Dana Thompson: And so you can add but you can't do this for students. They would need to do this for themselves.

Speaker 3: As an admin can I do that or?

Dana Thompson: As an admin, yes you can--

Speaker 3: That's great. I'll let them do that, that's good too but--

Dana Thompson: Yeah, no as an admin I believe-- well as an admin you can associate an email with their account, they have to go in and set up the notification settings. You cannot do that for that's a personal setting.

Speaker 3: OK. Thanks.

Dana Thompson: Yeah. I think I got questions in the chat. If not let me know. And I'm looking at time and I do want to show you SpeedGrader too. But one of the other things I want you to look at, you can see that there's an eye next to Total. That's because this Notice and Wonder right now is hidden from the students. So if you have-- I use this all the time-- if I have a project that I'm having students present over a week, I don't want my students to see their grades before everybody gets their grade. They're all going to get it at the same time.

So if somebody presented on Monday, they're going to have to wait until Friday when I've graded everybody's work. So I've actually made that so it's hidden from the students until I'm ready for them to see it. And that is your posting. So right now this says Post Grades because it's hidden from the students. If I come over to my-- oh does it look that maybe that they're all hidden. That's also a setting you can put up in your posting policy. So you can automatically post grades so that they're visible to students as soon as you hit Enter on your keyboard, they'll see their grade.

Grades that have already been hidden will remain hidden. So mine have already been hidden. There's also Manually Post Grades. So if you know that you are going to grade and you don't ever want your students to see them until you're ready to see them, I would do a manually post grades. But then you're going to have to remember to post them. But if it's just here there like your end of the unit or your project presentations or whatever, it's not going to be all of them, you can post it manually.

So I'm going to come over here to the three dots on this assignment, and because it's hidden and I've graded them, I'm going to actually go ahead and post those grades so that everyone will see their grade. Or you can do it so that only those people who have turned in and gotten a grade can see their grade. So I'm going to go ahead and click on Post, you'll see that it's going to update and now that eyeball, that cross that eyeball is gone. So if I come in here now you can see that I can hide those grades. So you're either posting so they can see them, or you're hiding them so they can't see them.