Speaker: OTAN, Outreach and Technical Assistance Network.

Renee Ramig: Well, thank you for being here. I scheduled this to do short sharing of some best practices for Canvas. Here to answer questions, have you share things that are working for you in Canvas? And then just give you it's more of a work time so that I'm here, and I could answer questions, but time for you to work on your Canvas classes. So we definitely won't be-- I definitely won't be talking for anywhere near two hours. And I talk so fast like get three times as much and so 20 minutes is really an hour in my presentation.

So I put the link in the chat. It is tinyurl.com/otan2021 to get to this website. It has some distance and hybrid learning resources because that was an earlier presentation I did. It has the Canvas resources. So these are some short video tutorials. Most of them are ones I did for things that teachers need to learn, and then I did a few for students. And then I just included the link to the Canvas community guides which can be overwhelming. But you can find almost everything there that you need.

You just got to get the right keyword when you're searching for it. I put a couple Zoom tutorials, and here is this slideshow presentation that I put in there, as well as just some additional document resources. And if you have resources you want me to add here, so you've got some great campus resources you want me to put, if you throw them in the chat, when I'm done today, I'll add them to this website. So it'll be like active and I can add things that you're using.

So let me go ahead. And so here again is the website address. If you want to go there and download the presentation or just the resources that are there. Here's my email. And if you're like me, sometimes you don't think of the question during the presentation and then like in the middle of the night, like 3 o'clock in the morning, you'll be like Oh why didn't I ask for that. So feel free. I'm really good at answering emails, so feel free to send an email any time. And I'll answer your email probably, not at 3 o'clock in the morning though, but I will answer it, I promise.

So I just want to give you a background on how we started using Canvas. So I work at Mt. Diablo Adult Education. And I only started there about a year and a half, but I've worked in Ed Tech and Teacher Training and Technology in IT for about almost 40 years now because I'm just that old. And when I started at Mt. Diablo in 2019, they had shared with the teachers what Canvas was but it was completely optional. So I think at that time only surg tech happened to be using it, our surgical technology program.

And then in March 16, we had the meeting that basically says the next day the school was going to close and who wanted to start teaching online and who was just going to cancel their programs. And I don't know if anybody was in our previous session, but in the previous session, my dental assistant teachers and I talked about that they decided to offer an online program, literally within a couple of days of the announcement. And we used Canvas. At the time, it was the free version of Canvas, so I'll talk a little bit about that and some of the advantages of going to the paid version. And I'm not getting any Canvas kickbacks for that.

So the two programs that decided to continue to use Canvas and go online, again the free version, was surg tech, who'd already been using it, and then my dental assistant teachers who had never used Canvas before. So they had to learn Canvas, learn Zoom, and figure out how to teach online all within about four days. So that was definitely a challenge. So we didn't know what we were doing with Canvas. I had just been learning Canvas over the past six months that I was at MDAE, and so I was trying to figure it out along with the teachers. So we didn't necessarily make the best choices so as we're using it, we've gone back and made changes. And then we have just adopted the paid version within the last few months. So during the next time, that like the dental assistant starts their next cohort, they'll move from the free version to the paid version.

So what we found, these are just some best practices, what we found was before you start working in Canvas, you need to figure out the files that you're going to have. So for most people, you've been working face-to-face and you've been using physical paper. So if that's the case, you have to figure out what files do I need, and how am I get them into a format that students can use.

So the two generally free formats that students could access are PDF because Adobe Acrobat's free and Google, as long as you ask them to create like a Gmail account, which again, is free. But then you also have to think about, do I want them to fill in these documents? So if you want like a form, again, you have to think who is making that form? Is it a PDF form? Is it a Google form? How are we getting these things into a fillable format? Because you don't want to do-- a lot of students aren't going to necessarily have printers to be able to print things. So you want to try to set things up that allow them to complete it electronically, and if been great it turn into you electronically. So I'll talk a little bit about that, and I noticed a couple of my dental assistant teachers are here, so they can also jump in too.

The second thing we had to think about is how did we want to organize our modules. So there's like timewise-- weekly, monthly. There's subjectwise by concept, and then there's other, which could be like five chapters. So I just want to show you a couple of them. So my dental assistant course is schedule-- is put together by topic. So for example, this one is-- this module's on dental impressions and laboratory materials. The next one is in coronal polish, and then radiology. So they chose to do theirs by topic, and then in that module, they have all their pieces that they need so sometimes they have Google Slides, they might have quizzes, they might have a workbook page do, but it's all within topic.

But then others might do it by week. So our high school program, I know, does all of theirs by timewise. And they put their resources at the top, and then they do their modules by weeks. So the advantage of this is it's really easy to tell where you are because they put the dates right here. The disadvantage is every time you make a copy of this you have to go back and rename all your modules because the dates are going to be different. But it's helpful if you're working with students, especially high school and ESL that need the additional sort of visual of which module are you on now, right?

The other thing you can do is if you-- I don't know how many of you are using Canvas, but these are the publishing buttons, right? So if I click this button, nothing in this-- even though these look like they're on, this took me forever to figure out, these look like they're on but because the module isn't published, the students won't see week one at all. So if I go to my student view, which is helpful when you're working in Canvas, notice my week one isn't there at all, right? So that's another way to help your students is by unpublishing in weeks or topics or assignments that have passed, and they no longer need to access because then they don't see as much when they're logging in. And it's a little bit easier for them to manage. So notice I click this again. So if I go to my student view, I'll now be able to see week one. So super easy to turn something off and on.

So back over here, that's what you need to think of. So what was important, the third one, coordinating with other teachers it's especially important if your teachers are creating multiple classes that the same students are moving from. So for example, high school or dental has multiple teachers working in classes, it's really difficult for students if one teacher decides to do it weekly, and then another teacher decides to do it by subject, right?

So back to what we did to help us look similar is we created sort of layout for high school courses so that they all look very similar. So for example, we color coded our high school courses in blue. So anything, any class that's for high school has this blue bar here, blue text, and a blue banner with the name of the course. We also made sure the home page has all the critical information on it. So if you don't have a home page on your Canvas, I strongly suggest you create a home page and put all your critical information on it with as little scrolling as possible. So for them, they put the dates of the semester, the date and time of the class, a link to their syllabus, their Zoom link, teacher, office hours, and office Zoom link. And then they also created a lounge that has other resources like career transition services, technology videos, the student handbook, things like that.

But every time a student goes into the Algebra 1 Fore class, they always land here on the home page. So you want all your critical information on your home page so they see it first. And if you need to add something then they'll be able to see it right away because it's always the page that pulls up on their home page.

So for example, for my CTEC classes, we made CTEC classes burgundy. So it has-- so you can definitely tell. See the color scheme is completely different, but the important information is still on the home page. It looks different because this isn't high school, but it has her office hours links, it has her class link, it has her email. It has information like you can text between 7:00 AM and 8:00 PM, don't text at 3 o'clock in the morning. And again, she created a lounge that has her other resources at it, like the student handbook and CTEC orientation and videos. And she has those all on her own page.

So again, coordinating with other teachers to make sure your classes look similar, even if you're in the free version and you each have a different log in so you're working separately, make sure you're adding one another as teachers to your courses so you can all see the courses and edit if you need to.

Renee Ramig: And then free versus paid. The biggest difference I find-- so right now my dental course is in the free version. The biggest difference with paid is you have an admin portal and all your courses are in your admin portal. So that's how I can do things like color code it. And organize it in a certain way and create templates all in my paid portal.

And then the other thing in pay that I found really helpful is you can change what your help menu looks like. So for example, we added-- this is my teacher view-- view teacher help resources. Those are videos that we created at Mt. Diablo. And they would click on the link to get there.

Get tech support sends an email to me. Canvas training portal goes to the Canvas site. And then there's ask the community and submit a feature idea.

But for students, they see view student help resources which are the videos we created. So any time we know students are having problems, we can create a short how to video and send them here. And then get tech support, which sends an email to me.

They are not going to see all the other helps, like go to the Canvas community and things that aren't going to be very helpful to them. They're going to see the help resources that they need the most. So in your paid version, you can change what the help button looks like. Which again, I found really helpful.

OK. Any questions so far? Yes. Let me see. Who has their hand up? I think it was Sherry.

Audience: Yeah. Thanks, Renee. So just a quick question. So when you're in the paid version-- which I know we'll be converting to shortly, but-- when you're in the paid version, from the student view or the instructor view, is there like a dropdown menu of fields and options that you can choose from to populate? Is that how that works? Or how do you get those hotlinks? Are you just creating them and making your own hotlinks? Or How's that working?

Renee Ramig: Are you talking on the home page? Like the class link and the Zoom link?

Audience: No. In the help-- so when you went into the help.

Renee Ramig: Good question. So that is a centralized-- an admin thing. So if you wanted-- that's something I did. And it shows up in every single class. So it's not specific to a course. It's specific to every course that is in our portal. That's a good question.

So I can't have a Help menu in surg tech look different than the Help menu in high school, for instance. It's the same help menu. But I could just change-- so it is in the admin portal.

Audience: So they're preset categories in the Help menu?

Renee Ramig: We can make anything we want actually.

Audience: I see. OK.

Renee Ramig: It's been a while. There we go. Help.

So in Help-- this is the Help menu. So I could click a link and I could add a link to google.com and just make them go to Google to go get help. I could add anything I want. Add a custom link, search Canvas guides. But I could add any link I want in my help and then I could reorder it.

And then I could say if this is going to be viewable by students, by teachers. Or if you also use other categories like observers, teacher aides, you can decide which one of these help menus show up for each of the different levels of user that you have in your Canvas organization.

Audience: OK, thank you.

Renee Ramig: Yeah, of course. Other questions? No, I don't--

Audience: Is there a link to show us or a place to go when we're making the page that you're talking about? Information page.

Audience: A home page.

Renee Ramig: Oh, the home page.

Audience: Thank you. It's the home page

Renee Ramig: Yeah. That's OK. I can show you how to create. So a home page is just a page in Canvas that you've designated as home. So I'll show you how to do that. Yeah, it's not hard. That's a great question.

I'm going to make a note so I don't forget. Home page how to. And it's the same in free and paid.

There's not a lot of differences. I think just the centralization of things is the biggest advantage you get in the paid. And then it's also helpful if you're-- if I have any administrators here, in the free version that means you have to be a member of every single class.

If you notice, in my free version-- this is my free version-- when I go to my desktop, because I'm trying to help everybody, I have to be a member of every single class that I'm trying to help with. So my dashboard is like super full. But if you look on my dashboard for the free version, we have 80 something classes. But the only classes I have on my dashboard are the ones that I need on my dashboard because I could get to the other ones through the admin portal.

So I don't have to be a teacher or student in classes to be able to go in and help people or add stuff to classes when you're in the paid version.

Blair Roy: Renee?

Renee Ramig: Yes.

Blair Roy: So we have someone that asked if you can show them how to create a student lounge. And then there was another question that you may be coming to when you get ready to have them work, which is whether or not they can log in to their Canvas to do the exercises that you might have them do. Or whatever you're going to have them do. Thanks.

Renee Ramig: Yeah. So if everybody has Canvas when we get to home pages and stuff, I'll walk you through and I could show you how to do it. So you should have your own Canvas account. And if you don't, I can show you how to create a free Canvas account if you don't already have one create it.

Blair Roy: And can you have the student lounge in the free course?

Renee Ramig: So just so you know, the student lounge is not-- Here, I'll show you. This is the trick for student lounge. OK.

So student lounge is just a single slide in Google Slides. That's what our lounge is. And then all you have to do is change the word-- OK, so this is the slide show. This is the slide show I'm using with you.

If I want to turn this into a lounge, I'd put a picture of my avatar and I'd change this into a link that goes somewhere. So you're just putting cute little pictures on there, you're linking to whatever you want to link to. And then when you're done, you change the word edit-- right there-- to the word present.

And when you do that, it takes out all the stuff around it and you now just have this really nice page. And we just called it the lounge and link to the lounge. So all the lounge is is a Google slide. But you just want one slide, you don't want a bunch of slides like we have on this one.

You just want one slide. And then if you link to something, you'd make another slide show to link to if you want to link. Or maybe you're linking to your student handbook. So you'd have a PDF saved in your Google Drive and you just link to it.

So the trick is to change the word Edit in a Google slide to the word present and then whatever you put on that and then you just link it in your campus account. So super easy, free.

And so if we go back to my-- let me go back to this one. That's my paid one. And let me go back to my lounge. So she just found a background and put these on and then she just found pictures of books and then she just linked to the orientation page. The student handbook, I think is a PDF. Yep. So it's just a PDF that she linked to.

I'm not sure what she linked to for the world. I don't see anything right there. And then you can add-- Oh, she has audio. So you can add audio buttons to your slide and it'll play the audio. And then she linked to video tutorials. Yep. And here's our help tutorials.

Blair Roy: So I think your overview may have answered the question, but we have a question. Purpose of the lounge? And will the students have to have a Google account to see the lounge and click links?

Renee Ramig: Two good questions. So the purpose of the lounge was we have things that we wanted students to just have regular access to, like the student handbook. And the CTAC orientation had some download things for financial aid and things. But we didn't want to make the home page like super, super long. Because a lot of this could have gone on the home page.

So it was for things, plus we're trying to figure out-- we haven't quite done this yet-- how to do a calendar with appointments too. So we're trying to link appointments in there to the lounge. But we just created the lounge maybe two months ago. So we're still figuring things out there.

And then do the students have to have a Gmail account? No. They do not because we make it-- when you go into your Google Slides, you're just going up to share. And then you're getting this link and you're changing the link to anyone with a link can view. And then you copy that link and put that in your Canvas account and then they'll just link to your presentation. Or you can just copy this.

As long as you've set the share to anyone can view, they don't need a Gmail account. Although I got to say, if you have the paid version of Canvas, the integration with Google is really quite nice. So we're asking all of our students, once we move to the paid version, to make themselves a Gmail account. They have to have a Gmail account because we want to use Google Docs with them when they're-- let me see if I can find a technology worksheet.

Student view. Let me see. She has it-- sorry. Let me see if I can find one that is published. Sorry.

Sorry, I didn't create one with that thing. But if you have one, you set up an assignment and you create in the assignment-- sorry-- and you say you want to have them turn something in to you. Oh, you know why? Because that's a page. Well, that's really helpful Renee. OK, hold on.

It helps if I'm on assignments instead of pages.

Audience: Renee, how about dental assisting in our Google slides? We have questions from our Google Slides.

Renee Ramig: I actually wanted something where you were having them turn it in. Let me see if this one has a submission. And she doesn't. OK. Sorry.

I should have had one ready. If you do an assignment and-- here, let me just do a new assignment for you. So I do an assignment. And this is important. This is on one of my slides coming up.

And this is how we really did this wrong when we started. So I've learned. Assignments in Canvas-- if you learn nothing, this is really important-- assignments in Canvas are only for things you're going to grade. If you don't need to grade it, don't use an assignment. Use a page.

A page is just an empty place to type stuff. You could put links, you could put documents, you could put links to discussions, you could put images, you can put video links, anything you want on a page. But it's not graded, which means it's not going to show up in your grade book.

So if you're using Canvas and you have a bunch of stuff in your grade book that you're not grading and you're like, why is all this stuff showing up in my grade book? It's because you used assignments instead of pages. So I find-- let me go back to my dashboard, and then I'll do the assignment.

So if I go back to my dashboard, and I'm just going to pull up this course. This is a course I did for teachers when I was doing a teaching unit. Basically, your units are going to have mostly pages because most of what you're going to be sharing in your course-- at least most courses that I've helped with-- is information.

So you might want to give them links to their homework. You might want to be giving them links to videos they need to watch. You might want to be reminding them of the homework pages they need to be reading. But you don't necessarily need to be grading any of it.

So you notice here, I used text headers. I used pages. I used another text header. Text headers are just used to divide-- if you have a lot in a module, to divide them up and make it easier to read.

And you just click plus. And notice, by default it's an assignment, which is why I think a lot of us do everything as assignments when we didn't know better. At least that's why I did. But you can change here. And you can pick and make it a page or a text header, which is the two most common ones to use. Page and text header.

So I'm going to go back to Assignments real quick. I'm going to make it assignment. I'm going to call this sample. OK and I'm going to make this you have to be turned in to grade. And I'll make it worth 100 points. And I'm going to say that I want this to be a File Upload.

And by default, you probably shouldn't restrict your file types because if you say only PDF, it sometimes messes up even if a student is trying to upload a PDF. So I usually just say if you want them to upload anything, just pick File Upload. Then I'm going to save and publish it. And I'm going to show you what that looks like as a student.

So as a student, I would click Submit Assignment. And notice, right here, I could upload a file if it's on my computer. But if I have a Google account, I just click Google Drive and now I can select anything in my Google Drive to upload to be graded by the teacher. The advantage of this-- which is really cool, which is why I say, if you're going to use the paid version of Canvas, this is so good-- is when they upload a document for you to grade, Canvas automatically makes sure it's shared with you. So you're not going to get the error that says, you can't read it because the student forgot to share it with you.

So if I click on my Google Drive and I select the file, the teacher is going to be able to see that file regardless of what the sharing is, because it's going to change the sharing for the teacher to see.

Blair Roy: Renee?

Renee Ramig: Yes?

Blair Roy: I'm sorry. I don't mean to interrupt the flow, but we have a couple of questions from Marin. So once you create an assignment, if it needed to be a page, can you convert it to a page or do you have to start over again? Question one.

And question two is, is that only true for the paid version? And I think that was referring to the integration with Google Drive. Marin, is that correct? Yes.

Renee Ramig: OK. So first let me show you the select the File and then I will answer. I wrote down both the questions. So notice when I-- I'm a student view now. I'm uploading my homework to you that I saved in Google Drive.

It is saying clicking attach will temporarily change the share settings of your file to allow LMS to use it. So the student knows that the share is being changed. I now attach it. And now the teacher will be able to see it.

Even if your school-- our school doesn't give our students Gmail accounts. Even though we use Gmail for our K through 12 students, our adult students aren't giving them. But we ask them all to make Gmail accounts so that we can specifically use Google now that we have the paid version.

To answer your question about the free version, I was told Google works in the free version but I was not able to get it to work. You don't get a lot of live support with the free version, which makes sense, in Canvas.

So I'm sure you can post questions to the Canvas question area. I can't think of the name of it right now. And somebody that uses Canvas might be able to answer you, that uses the free one.

Literally, I just went in and added Google Drive and I said I wanted it to show up for every single class in my paid version. So now anybody that makes a class will automatically just have Google there for uploading their files. The teachers don't have to do anything anymore.

But I read something that it is available in the free version, but again, I wasn't successful in trying to get the free version to work. So maybe there's additional steps that I couldn't figure out.

And then the other question was on pages. So the only way that I know-- but feel free to jump in. I probably have other experts here. If I have an assignment-- so let me just go to my assignment and let me say it is this assignment-- and I decided there is nothing here I want to grade. This is just information and I made an assignment instead of a page, I actually have to highlight everything and copy it, and then go back to pages and make a new page.

So I'm going to view all pages, make a new page, paste it onto the page, name my page. I'm going to save and publish it. And then I'd have a page. So then you could go back to your assignment and delete the assignment if you wanted to do that.

But there's no way to just take your assignment and then just make it turn into a page. So I realize if you've been doing everything in assignments, it's going to take you a while to change them all over.

So what we've been doing is when they start a new cohort, we start from scratch. So generally what we do is we go to Settings. You have people here that think really linear. I'll go back to my presentation. I know I'm jumping around.

And I'm going to export this course content. And I could export the whole thing. And it'll have everything in it. You could then put that in a new course and not publish any of it, and just move the stuff that you need when you need it in the course.

So all of your files will be there. All of your old modules will be there. All of your assignments and your pages. And then you could just manually add things when you need it. Because what I found is the first two three four times that you're working in a class, it has enough messiness that it makes more sense to start new each time.

So you're bringing all your stuff in, but you're not using the structure you created before. So I'm going to download this. And I would go here. I'm just going to go into the free version because it's a little bit easier for me to start a course in the free version. And I'm going to do-- OK.

So let me say I'm going to do a new dental assistant course. And I want to go to Settings and I want to import what I just brought in. So I want to import my Canvas course. And I want everything in. Because you don't want to [inaudible]. It has a lot of good stuff in it.

If I said to my dental assistant teachers, oh by the way, we're moving to the paid version next time and you can't move anything over, they would probably all just quit right there. It's just not going to happen. So you want to be able to bring your stuff over, but you want to be able to rethink your organization because you didn't know what you were doing when you first did it. At least I didn't.

It's downloading the content. I don't even remember what I downloaded here. Sorry. OK. Let me see. OK.

So notice, this has the home page. This was a blank class I just made. It added the home page, it added all your modules in here. And it came in the same published mode it was that I exported it.

So I would basically take all of these, unpublish them all, and start with a brand new module and call this-- I'm going to call this week one. I know they don't work on weeks, but just to start.

And then I might say, OK, during week one I want to use-- I'm going to move this to the top because this is my week one. Sorry. I went too far up. I'm going to move week one up to my module.

So I'm starting again with week one because I want to reorganize it. And let's say, I still want this text header. All I have to do now is move that up and it will be in my new module. Well, it should be. Why are you not there? There we go.

And then I also want this page. So I can move that up. And it's not being-- there we go. It's not cooperating.

So I can use anything that I had before. But let's say this assignment, it really was supposed to be a page. So I don't want to move that up because I want it to be a page. So I would go here and copy this and I would go back to week one. And I want to create a brand new page and I'm going to name it-- I don't remember what it was, sorry. And then I'm just going to paste in that content that I just got that was an assignment, but now I want it as a page.

And so now I have that in my module. So you've got your content here that you exported from your previous course, but you're creating new modules and dragging things into it. It is a great way to start if you find the course you have needs a lot of changes, because I find that quicker than trying to change things that you're publishing at the same time. It's really hard to do that.

So let me go back here and make sure that I haven't-- because I've been jumping all around.

Blair Roy: So Renee, we have a couple of comments.

Renee Ramig: Absolutely.

Blair Roy: And if I miss a comment, I apologize. Let's see. One was, how do you know if you have the paid version versus the free account? The other question was adding external apps.

Renee Ramig: OK.

Blair Roy: Yeah, and then we have some other things. But go ahead, you want to take those?

Renee Ramig: Sure. Well, that's a really good question. I honestly don't-- I mean, oh. I know exactly how to tell. Sorry.

If your address to your course-- so if you open up your course-- and your address starts with canvas.instructure.com, you're in the free version. If you're in the paid version, you're going to start with whatever your school decided to call your paid portal. So ours is mtdiabloadulted.instructure.com. So again if it starts with canvas.instructure.com, you're in the free version. If it starts with something other than canvas.instructure.com, you're in the paid version.

Then the other question was adding an external app. So there's two ways to do it. In the free version, you do it by course. So you're in your course. I'm in my course called Introduction to teaching Canvas. I went to Settings, and I went to this tab right here called Apps.

And then they have all these built in apps that you could add to it. So let me see if they have Google on here. Yeah they do. They have Google Apps. So I can click this. Let's see. Oh, I need to add Google Assignments. That's where I was having trouble with.

If there's a built in app, you could click Add app. And you have to go to the app that you're doing, like Google, and type in consumer key and shared secret and they'll give it to you. So usually there's somebody to email, a Canvas rep, at the app that you're trying to add and they need to give you something called a consumer key and a shared secret, which is different for every Canvas course.

But I can't give that to you. That's from the app. But the Google LTI is this page. Here I'll put this in the chat. And this will walk you through how to add the Google to your Canvas course.

So again if you're using free, unfortunately you have to do this with every single course that you create. If you're in the paid version, whoever your admin is could do this once and it'll show up in every single course that's created in your portal.

So let me put this in my-- if I can get to the bottom again. Let me see. Why am I not? There we go. Chat. Of course it's not going to show up there. OK.

The link I just put is called Google LTI and it's for adding Google to any learning management system, which LMS stands for, including Canvas. And again it's free and it should work with the free one. But since we are moving to the paid one I just didn't spend a lot of time trying to get it to work.

If you are using the free one and you really want to use Google and you can't figure it out, email me and I will figure it out for you. And I will create a video of how to do it. Because once I do it for one of you, it will be the same for everybody and then I could just I could just share the video with you.

So if you can't figure it out from this page, going through the Getting Started page, to add it to your Canvas class, again let me know. And if you're in the paid one, your admin has to do it because-- you can do it on your course though, unless your admin has blocked the ability to do it on your course in the paid one. But if you want it to show up on all your courses automatically, admin has to do that.

Blair Roy: OK, Renee are you ready for another one?

Renee Ramig: Absolutely.

Blair Roy: You've got some great--

Renee Ramig: That's what this is for.

Blair Roy: Great questions coming through. So now someone made the comment that if you back up that course and restore it as a new course, you're going to have a mess of your grade book if you do that.

Renee Ramig: Hold on. Let me go back to my dashboard. Which one was I in? I was in my free one, sorry. And I closed it up. Let me get back to it.

Blair Roy: Don't you love LastPass?

Renee Ramig: Yes. I would never remember my passwords without LastPass.

Blair Roy: Oh my gosh.

Renee Ramig: I don't remember what the course is that I just did unfortunately. Did I even name it?

Audience: I think you named it dental something.

Renee Ramig: OK. Let me see. Thank you. It might be-- yeah, because I imported it. I don't know. Let me see. I don't think that one's it.

I thought when I imported it-- let me just do this. Go ahead and ask the next one. I am going to go to my dashboard and just make a new course and re-import it and see what happens, because I can't remember. So I'm going to make a new course. I'm going to call it check for grades.

Create a course. Go to Settings. And I'm going to import and re-import the course. I thought it did not include the grades, but we'll see in a second. What's another question?

Blair Roy: Another question is, is the only reason to use-- let's see. So one reason to use pages is to not clutter your grade book. Any other reasons to use pages over assignments? I think is what Francis wanted to know.

Renee Ramig: OK. Good question. So let me show you. I'm going to go back there in a second, so I'm just going to pick this one.

Blair Roy: And then Liz Flynn commented-- really good comment-- it kind of helps the student know that there's something to turn in if it's assignment, as opposed to a page, which maybe is just consuming content.

Renee Ramig: I'm going to create a new assignment here. When I do an assignment, you have the name of the assignment in the text box. That's the same as pages. You have to name your page and put your content on page. And this bar is the same whether it's a page or an assignment.

So you can type bold, italics. You can add an external link. You can add images. You can add audio files. You can add documents. You can connect to your Google Drive and add Google Drive links. And this is Commons, which I wasn't going to talk about today.

The difference is down here. So none of this is here on pages, which I'll show you. So on an assignment, you need to give it some kind of points because you're grading it. You can leave it zero, but if you're going to have zero points, you might as well do a page.

You also need to decide what group you're going to put it on for grading. So I'll show you groups in a minute. Then you need to decide how you're grading it.

Are you grading it by a percentage? Are you grading it by the number of points? Are you just giving it a letter grade? Do you have a GPA scale that you've added? How are you grading it?

Then you have to decide if you're going to require a submission. So as somebody said, yes, if you want them to upload something, it has to be an assignment because you can't upload anything to a page. But not everything you're grading is necessarily going to have an upload.

For example, our dental teachers have a physical paper workbook that the students use. And they don't always make them take a picture of the pages and upload it. Sometimes they just have them hold it up during Zoom time. Or they'll check it when they're in class and then they come and grade it. So in that sense they wouldn't need to submit anything to get their grade.

But if they wanted to submit a file, you would put online and then submit a file. You can also decide if you only want them to upload it once or if they can reupload more than once, which would replace the file if they reupload it. I have not used peer review. And then you could decide who you're assigning to, which actually they have this to pages too.

But they do not have dates. So you can do a due date for the assignment. And when it's open and when it's closed.

And since I'm here, let me just tell you some advantages and disadvantages of doing that. If you put a due date, it'll show up on the students to do list. I'm going to go into-- oops. Sorry. Let me come back here.

Go to science. Go to student view. And notice there's a bunch of to dos right here. That's because I know this teacher in surg tech puts due dates for every assignment. So if there's a due date for your assignment, it's going to show up in the to do.

Now you do not have to put a to do date. So the advantage I found of to do dates, is that it shows up in to do list. The disadvantage of to do-- let me just pick one-- of a to do, is if you have a student that needs to do it, but you don't want it to be late, you have to go in and add that student separately and then make a different date for that student. Otherwise, it's going to show up as late. OK, maybe that's not a big deal.

The other thing to think about is, do you want it to only be open for a certain time which has nothing to do with due date. So if the due date was due tomorrow and they turn it in the day after tomorrow, it's going to be late. But maybe you're going to have it available from two weeks ago until a week from now. So it'll still be late if they put it in two days from now, but they'll still be able to see it.

Again if you do the available dates and somebody needs to access it later, you're going to have to go back to your assignment and change those dates by adding that student separately. So some of my teachers choose not to do any dates when they're creating assignments. Some only do the due dates and always have it available. As long as it's published, it'll show up.

So it kind of just depends on how you want your assignments set up. I just wanted to show you back to assignments for a minute. Do I have any-- what am I in? Sorry. OK.

So in assignments, you need to grade on something. So most people are going to have categories. So when you do your assignment, you have to decide what category it's going to be in. And you don't want to create new categories. You want to think ahead of time, what are the things I'm grading on? Just like a real grade book. It's a grade book.

In this one, they're grading on quizzes, assignments, and class participation. Now you can have 0% categories. Let's say you have practice tests and you want to grade it, but you don't want them added to the final grade, you can create a category called practice test that's worth 0%.

We did that in the dental class. We made a 0% category for practice tests. But you need to decide. So back to Assignments, you were asking me, what are the biggest differences? You have to know your category.

You have to know how many points it's worth. You have to know how you're grading it. You have to know, if you're going to have a submission, what kind of submission you want to allow. You have to decide if they can upload once or more than once. And then decide if you want a due date and when it's available.

Versus a page-- go to View All pages. I'm going to make a new page. Notice the only thing I have here is the title, the text, and who can edit the page, which 99% of the time you're going to leave it as only teachers. That's it. So there's nothing else that you're filling in down here on your page.

It's just basically I am sharing information with my students that I'm not going to grade. So that's why I said, for most classes with teachers that I've worked with, they have at least 50% pages, if not 75% or more, because they're sharing information in their Canvas course but only grading a small percentage of it, which would then be the assignments. I hope that makes sense and isn't too out there.

So let me go here. So we talked about the difference just now between pages and assignments. We talked about the home page. And I'll show you how to make the home page. This is important though. What components students will see.

So when you go into Canvas, you have all these choices of what students could see. So they could see a home page, which I strongly recommend, and that's the only thing you cannot turn off for students. You have to allow them to see the home page. You don't have to have a home page. And if you don't have a home page, they won't see it. But you have to leave home page on.

And then of course announcements, assignments, discussions, grades. You're all adults, you can read all of that. But for most classes, you want students to see much less than that. You don't want them to see a lot. So we decided, for our courses-- I'm going to leave her-- that we generally only want students to see three things. Home, modules, and Grades.

And so the next question is, but wait. I want to use discussions and I want to use quizzes and I want to use assignments and I want to use pages. Absolutely and you're putting all of them in the module pieces. So you would put your pages here, you would put your assignments here, you would put your quizzes here, you would put your discussions here. Everything would be under modules.

So you would use assignments. You as a teacher would use quizzes. But students would get to everything through modules. Especially helpful if you're working with high school students and ESL. Especially critical.

And then you might even want to make it even less choices. So for example, in my orientation courses, I have only home. And that's because most people that are doing the orientation have never, ever used Canvas before and they have to navigate it without any help. Because they literally register for this and then have to go through this orientation on their own. So I have only a home button and I put everything on my home.

So I put a slide show, documents to download, a presentation, a quiz, and all their assignments that they have to do to upload their paperwork. All in the Home button. So you don't even technically need modules. If you're working with younger students, I know we're all adults so that doesn't matter. But ESL, especially beginning ESL, it might be helpful to put everything just on the home page.

OK, any questions, comments?

Blair Roy: Yes. With the assignment due dates et cetera, I have had students who are late in submitting who can't find things. Is that because the assignment is past due and therefore not still accessible to them?

Renee Ramig: I'm a little confused on the question.

Blair Roy: That's OK. So I think the problem is if you have an assignment and if it's due today, tomorrow you have a student that tries to do the assignment, but it's now late. Are they going to still be able to see it or you'll have to reassign it? You may have answered the question.

Renee Ramig: No, I understand the question. Good question. If you just put in a due date, you don't put it available from and until, you have a due date and this assignment is published, so the little circle is green, they'll see it forever until you make the green circle not green anymore. So they can turn it in any time they want. A year from now it'll still show up as long as you published it.

However, if I put the until date until tomorrow and they try to turn it in the day after tomorrow, they won't even see this assignment to be able to turn it in. So if you want to allow them to turn it in, you have to then click add, add that person, whoever that person is in the class, and then change the until day past whenever you're allowing them to turn it in.

What we found in our class is we have students that are still learning how to time manage. They're just not great at it. And so we were doing until and these dates, and then we'd have five students that didn't get it in. So then we'd have to go back and change this. And then we'd have two that still didn't quite make it. So then we're going in again and it was just so much work.

So the due date is nice because you'll know right away in your grade book if it's late because it's going to show up as late if they turned it in after the due date. It's going to show up in their to do list. But you're not going to have to go in and change the date if somebody missed the date it was due.

They'll be able to turn it in forever as long as this little green is on next to the assignment, they'll see it. It'll just show up as late in the grade book. I hope that answers the question.

Blair Roy: Susan, was that good? Did that help? Perfect.

Renee Ramig: OK, great. All right. So as I mentioned, generally the main components that your students are going to use is home page, modules, and Grades. Now, some people might also use some of the other ones, so I just wanted to go through it.

Quizzes, I have to say that making quizzes in Canvas is kind of painful. We use a program that goes with our textbook called ExamView, that allows us to export as a Blackboard file. If you have anything that experts as Blackboard you can import your quizzes into Canvas and then you could still edit them in Canvas, but you don't have to do it from scratch.

But if you want to, you can make your quizzes in Canvas. You can go in here and you can create a new question. And you can type in your question. And you can add pictures and videos and whatever you want. And then you can type in an answer.

And you could decide this is the correct answer. And you can type in your other answers. And then you could update your question. And then repeat that for every question you want to do, which is like-- it just takes a long time.

But if you're doing a one or two or three question test, not a big deal. But if you're doing long tests, it really behooves you to try to find something that'll let you export it as a Blackboard, so you can import it into Canvas. And if you have questions, reach out. I could give you some options.

Like, if you have your test in Word, there's a program called Respondus that's pretty reasonable, like $20, that'll let you get your tests in from Word into Blackboard, which you can then get into Canvas for quizzes. So we talked about assignments.

Assignments are to create an assignment and to initially set up your assignment groups of how you're grading. Your announcements are nice because it basically goes to your student into-- [inaudible] into the email and/or text that they've chosen for themselves.

So if they go to Settings, they can put in multiple email addresses. And I would strongly recommend you make them put in one. This is important. This is the second thing.

The first thing you need to make sure you walk away with is knowing the difference between pages and assessments. The second thing you need to walk away with is if you are using the free version of Canvas and a student does not have an email when they go to Settings and they forget their password, they have to create a brand new account. They've lost all their grades, all their assignments, all their everything.

There's no way to change their password in a free account if they did not put an email in here. So what I always do at the very first day of class, is I have them go to Settings and put in their email. They can put in multiple emails and if they do, when you do announcements, they'll get the announcement at all their emails.

They can also add a text message, a cell number to get text messages if they want text messages. But they have to have one email. So make sure you write it down and make sure the students put an actual real email address that they can get to, because then they can click the forget password link and it'll send them a link to their email. If their email is not in there, even-- this is important. This is so weird-- even if they log in to Canvas with a valid email, if there's no email here, it's not going to let them reset their password. It's critical that that's in there.

Let me just show you this. I know sometimes I'm going through a lot. So what I find is if it's gotten to a point where you're like, I can't take anything else in. This woman talks too much. Then just kind of zone out. It's cool.

Notifications, there is tons of notifications. And so you can say to students-- if I put a text message, there'd be my text message here. If I put in a second email, I'd have my second email address here. And I could choose what gets sent to what account.

So I could say, if you change a due date, I want a notification. If you change the grading policy, I want a notification. If you add a file, I don't want to know. Every student can go through here and you can say to them, you really should have your due date on.

And so you could tell them, I want you to have your announcements on because otherwise you won't know what I'm sending you. So make sure your announcements are on.

Blair Roy: OK, a couple of questions, Renee.

Renee Ramig: OK.

Blair Roy: Is just a good time?

Renee Ramig: Absolutely. Always a good time.

Blair Roy: In a lot of the ESL systems, they have made them already sorted into the different assignments, quizzes, et cetera. So wouldn't it be difficult to put this all in the home page? Christina, would you like to turn your mic on?

Audience: Yes.

Blair Roy: There she is. Great.

Renee Ramig: So for you. you have a module called quizzes and then a module called Pages and then is that how you have it set up in ESL?

Audience: Yes, and we have all of them except maybe three or four that I've taken off at the bottom. And so I think it's a great idea for the low level to all have it in the home page, but how would you put all that in the home page?

Renee Ramig: So for you, it's easier for you to put it in a module, which is not quite as convenient as home. But all you would do is you would create a module. And you could choose whether you want to do it by week.

I find for ESL, when I worked with them, week works best because then they could just look at the date on it. So you could say it's week 3, March 4 through 10, or something. And then what you would do is you would go to your module and click this plus.

And yes it's going to take a little while. And then you'd have to find everything that needs to be in that week. So let's say I want this assignment-- let me see. I want to see what am I working in here. Oh, good I'm working in the one I made. I just don't want to mess up somebody's class.

And then I want to go back here and I want to go I want that in this module. And I want-- do I have any tests? Yeah. Test one. I want test one in this module.

And then you would make another module and you would add all the pieces to that module. So if you're doing this by week, what I would do is unpublish everything that you have already. Don't get rid of any of your quizzes or anything, just unpublish them so the students can't see them.

Create a brand new module for a given week, or you could do it by subject. Add what they need just for that week and then publish just that week. And then next week you would create a new module, add the pieces for that week, and publish just that week. And then if they don't need this week anymore, to make it easier on them, unpublish this week and then they won't even be able to see that week. The only thing they'll see is the one module for that given week that they need to access.

Audience: Got it. Excellent.

Renee Ramig: And feel free to email if you have trouble with that.

Audience: OK.

Blair Roy: OK. So next question-- we have two more-- is it possible to upload student list from our ASAP's list?

Renee Ramig: Gosh. OK. Talk ASAP, right? So we were the guinea pigs from ASAP. And are you using the free or the paid? Whoever asked that question.

Blair Roy: This is Arsy?

Audience: No, that would be paid.

Renee Ramig: Paid. Perfect. ASAP now has a Canvas integration. It's not 1,000% perfect, but it's very close. I can actually show you. Go to ASAP. I'm going to go to ASAP 4. And let me pull up one of my-- so for example, we have orientation. Our students will need to go on to ASAP, sign up for the free orientation course. And when they do that, it will automatically put them into Canvas and into that course.

So you see here, it has this new thing called Canvas ID. And it automatically, when I put them in there-- because I linked this course to a specific Canvas course, specifically the dental orientation course-- whenever I had a person here, it automatically adds them to that course. If they are not already a student, a user of Canvas, it also creates a brand new account for them.

So they would just go and log in. And they get an email. And it'll say click here to pick a password. And they just make a password and they're right in Canvas.

Audience: Excellent.

Renee Ramig: And there shouldn't be any extra costs. You just need to reach out to them and tell them you want to turn on the Canvas integration and they'll walk you through. They'll have to do something on their end. And I got to tell you, they have been super receptive.

Because there's been some issues. Like, for example, I'll show you this one. Let me see-- unless they fixed it. Did they fix it? Oh my gosh, they fixed it. Yay.

So I had this one student who for whatever reason, was not showing OK. It was showing not enrolled. And there's a little fixed button over here usually, but it wasn't showing up. Their response has literally been within 24 hours. Almost every issue we've had, they fixed.

As of yesterday, this person was [inaudible] error and now they're OK, so I can reach out to them and let them know. So if you're using ASAP, absolutely reach out to them. Like I said, there's no additional cost. You just need to tell them that you want to turn on the Canvas integration.

Just so you know, they chose not to work directly with Canvas. So if you talk to Canvas and you ask them about ASAP integration, they will tell you there's no such thing. And it's because Canvas charges companies to do integration and asap chose to do it without working with them. Just so you know.

Audience: So Does this mean if I'm-- because we have a lot of turnover, a lot of starts, a lot of stops. If we keep our ASAP list current, will that--

Renee Ramig: Absolutely.

Audience: That will populate and that will update?

Renee Ramig: That's exactly why we did it. Yeah, we did it for high school. Keep in mind though, that when you drop from ASAP, it drops them from Canvas and you lose their grade. So make sure that you tell the teachers to export their grades before you do the drop at asap.

That's the only caveat that we found so far. Other than that, it works really well.

Audience: OK. Great. Thanks.

Renee Ramig: Yeah, sure.

Blair Roy: OK, so Lars, I apologize. That wasn't Arsy that asked that question, that was you. Forgive me. OK, Arsy.

Audience: No worries.

Blair Roy: I recognized your voice. How can I change the assignment from a quiz? All my assignments in Canvas are titled quizzes.

Renee Ramig: Assignments in Canvas are titled quizzes. You can rename anything. So I have an assignment here. Unfortunately, you have to do it one by one. Click on these little dots and click Edit and then just-- like, if I wanted to call this a quiz, I can go here and call this quiz and rename it. I don't know if that's answering your question or not. Yeah, Arsy?

Audience: No, it's doing fine. My issue is that for my course at Sequoia, we have a person that puts in all of our work. So Canvas is already set up for me. So I went to another class, I think Lars was there, when we were trying to figure out how to create assignments on Canvas.

She was way above even answering any of those questions because I guess everyone had to have a type of understanding of Canvas. I even tried to just put my own extra little assignments because some units have 10 homework assignments, and then some other units have three or four assignments. And so I wanted to add my own assignments, but I just wanted to know because the person that did our Canvas already put everything.

But every time the students go to an assignment, it says quiz and so they're freaking out. It's like, oh Miss Arsy, is it a quiz? I was like, no. It's just how she named it. So I just wanted to know if I could go in and change it.

Renee Ramig: Yeah, just click on-- Yes. So if you want to make a new one, obviously, you click the plus sign, pick assignment, quiz, page. Most people don't do the quizzes here, but you can make a new quiz from here if you really want to. But most people do assignment or page, and then just name it what you want.

But if it's already there. Like, this is one of the assignments and it's called a quiz and you're like, no that's not a quiz. Let me go back and call it homework. Unfortunately, there's no way that I know of to do a mass change.

So let's say, for example, I want all these pages to be changed to pages with an s. I'd have to manually do every one separately. There's no way that I know in Canvas to go and change a bunch of things at once.

Blair Roy: OK. So two more questions have come through. The student turnover rate in my high school class is pretty high. How easy is it to manage Canvas in such situations?

Renee Ramig: Yeah, so if you're not doing paid with ASAP-- which is specifically one of the reasons we went paid-- it's not difficult. Basically, in-- no, I'm in the wrong one. Let me go the free one. Are you using free or paid?

Blair Roy: This is Archana.

Audience: We are using the paid one.

Renee Ramig: OK. I'm assuming you're using paid and you don't have an integration to your LMS-- or to you SIS, your student information system-- because that's obviously the easy way, because at most schools your student information system is sort of your God account. It's your account that you always keep updated.

So that's why those of you that use ASAP, you now have the advantage. If not, there's two places in the paid version. So I'm in the paid version now. And if I go to-- this is my whole account. Everything in my account, Mt. Diablo Adult Ed, the top level, I've got people.

You sort of have to think of a strategy. So you might-- I don't know what your school strategy is. So our strategy is that once we have a user in here, we're not deleting them. We're going to just leave them in Canvas, because the way Canvas charges is if a user has not logged in within, I think it's nine months, they're not charging you for that user. So we're just leaving everybody in here.

If you don't want them in here, you can go in here and you can delete them. Sorry, wrong one. You can delete them. But for the most part-- sorry. I'm going to click. And I could click Delete from Mt. Diablo Adult Education.

But like I said, we've chosen as a policy to leave everybody in here. So for your question, you'll be working at the class level, unless you choose to delete them from here. So you'll need to go to your course and you'll see a list of all the courses in your school.

And then you'll need to go to people. And you'll need to click on these dots. And you'll need to go to remove from course. Now you don't want to deactivate, because if they're in another course and you deactivate them, they can't even get into that course. So generally-- again, talk to whoever your campus admin is-- but generally you're going to remove from the course. Again, remember you lose their grades, so make sure that you've gone to your grade book and you've just gone to-- you can do an export for individual or you can just click here and export everybody and just have them.

I don't know. I know for us, our grades get moved into ASAP. So hopefully the teacher put them at ASAP before they removed them from the course. But you would have to manually go to every course, go to people, and add people, if you have somebody that's going into the course, or remove from the course, anybody that's no longer in the course. So it's kind of a manual thing.

I think what I would probably do if you don't have an overall person that's doing this, there's a couple of sort of workflows you can think about. Whoever your database, your student information system person is, you might have them when they're making a change in the Student Information System, let the teacher know. And then the teacher can go in and remove them from the course. That could be one workflow.

If you have a really nice underworked student information system person, they can maybe go in and remove them from Canvas. Yeah, so unfortunately it's manual if you're not linking it to your student information system.

Blair Roy: OK. So the next question, are assignments just pages with a grade? From Francis.

Renee Ramig: Yes, except remember when I went through them-- they are essentially pages with a grade and these other pieces. So they're pages with a grade that also allows you to upload something. And for those of you that-- here, let me go ahead and I could show you what the upload looks like.

So those of you that haven't done this before, the advantage of using an upload is something called SpeedGrader. Their grade book is not great. SpeedGrader is amazing. So I'm going to go to an assignment. Here, this is my orientation.

So to answer your question, an assignment allows update, uploads, and grades. That's the difference. And it's going to show up.

So I am going to go to my high school diploma assignment. I created this as an assignment. And because it has an upload, it has a SpeedGrader option. OK, so I'm going to click on SpeedGrader and it is actually going to pull up anything that anybody uploaded.

So you don't have to download this JPEG to see it. It's going to show up right here. If you had multiple JPEGs, I would just scroll through and it would show me every single picture that's there. Or they can upload a PDF, or a Word document, a Google Doc, anything, and it shows up here. You can now give it a grade.

Wow, this is a new person. I hadn't graded it yet. Give it a grade and you can even add a comment like, thank you or great work, or whatever you want. And then just click Submit and that thing's graded. So fast.

And then I just click here and go to the next person. This person hasn't submitted anything yet, so I'm not going to grade it. And I could just go through. This person did and I could tell I already graded this person. So super fast grading.

And you can even add a comment here without a grade. So if they're late, you can say, really Renee, late again, to the comment and they'll see it in their grades. So SpeedGrader is really nice. So having them upload, and remember I showed you they can do it with Google, too. Super fast way to grade assignments using SpeedGrader.

Blair Roy: OK. Do you want to take a sip of water before you answer the next question?

Renee Ramig: Is it a long question?

Blair Roy: No, you've just been talking nonstop. I was trying to be a good host and make sure I take care of my presenter.

Renee Ramig: There we go.

Blair Roy: OK. The next question is, I have a question about Studio. And Susan, you may, I don't know, have to turn your mic on. When I transfer the video from Studio, it always comes named as Studio instead of the name of the video in Studio.

Renee Ramig: OK I don't know Studio. Tell me more about Studio.

Blair Roy: OK, that's what I was wondering. Susan are you available to talk? There she is.

Audience: I'm here. In Studio, if I want videos to go into my Canvas, then I have taken them from YouTube and on the-- what is it called? The navigation system over on the far left. In our [inaudible] one of the things on the bottom, like by where the help is, is Studio where we can upload our videos or we could even make and record our own videos, and then take those videos and put them into our modules.

Renee Ramig: Wow, OK. I have not used Studio.

Audience: I love it.

Renee Ramig: Thank you. So what we use, for those of you that-- I mean, Studio looked-- and I don't know if it's a paid add on or not, I'll have to look that up. Thank you. I'm going to make myself a note.

So your question is, why is it coming in with the word Studio instead of the actual name of the video? Is that your question?

Audience: You know what, I'm trying to think right now if it comes in a Studio or what. But I have my videos in my Studio all named whatever they are, but whenever I select my video and then I add it to my module, instead of carrying over the name of that video, I always have to go in and rename it because it comes over as-- and it may be something like import or something like that.

Renee Ramig: So do me a favor. You have my email on the website and stuff. Send me an email with that question and I will figure it out and get back with you. Give me a couple of days. Because I literally have not Studio. I just wanted to share-- and Studio might be the perfect solution-- again I don't know if it's a paid add on or not, but I just wanted to show you what we use. It has nothing to do with Canvas, but it's a great option if you're looking for a video server that doesn't have all the YouTube ads.

So we put all our videos on vimeo.com. There's a paid option and a free option. And it's just the amount of videos that you're uploading, whether you go over that, you'll have to go to paid.

But it's reasonable. It's like, I don't know, $100 a year or something. It's pretty reasonable for tons of videos. And so we have these things called showcases which are basically just folders of videos.

So we have all our New World of Work stuff. We have our textbook videos. I downloaded stuff from the CAEP Summit, the tutorials on Canvas are here that I linked on the website. But it's nice because how the students see them as they see the video-- they can either see all of them, like if they go here they can see the whole set.

So if I go share, copy, it looks like this. This is what the showcase looks like. So they'll see all the videos. But then I can also share just an individual video. Sorry. And if I want to share the video, then they can-- so what the teachers do is they tend to put the individual video links in their assignment in Canvas.

So the students would just go to the Canvas page with the assignment and say, I want you to watch this video on how to add Canvas to your phone. That's so random because they're not going to do that. But then the student sees this and they have different settings that they can also download this video, if they for some reason want to. It also resizes to whatever device they're using.

So if they're watching it on a phone, it's going to be lower res than if they're watching it on their 36 inch monitor. And it just does that automatically. You just upload your video and it totally changes the sizes for you. And so, like I said, the teachers just grab the link this and link them in their assignments.

So Vimeo is just another option if you're looking for a place to put your videos. But I will definitely look at Studio and add that to my next presentation. Especially if it doesn't cost any more. That would be amazing.

Audience: Well, it's part of the Canvas. I mean, I looked. We do have a paid version, I guess.

Renee Ramig: Yeah, so I just pulled it up. I searched for Studio Canvas and it says that. And so I just have to look and see. I'm guessing it's one of two things. Either it's a paid extra, or if it's not a paid extra, it's something I have to do in admin to go in and turn it on. Which I just didn't know about, so I didn't do it.

Audience: So turn it on because you could make-- I like it better than Screencastify. It's easier, friendlier.

Renee Ramig: Really? Oh my gosh, that's great. I will definitely--

Audience: As a teacher making how to videos or whatever.

Renee Ramig: Oh, thank you. OK. I love doing these because I always learn. That is amazing. Thank you.

I will definitely look it up. Especially if it's free, I'm going to turn it on. And then I'll just send a note out to all my teachers going, you'll see this new button. Use it if you want, don't use it if you don't want, if you want training, I'll figure it out.

But since I just pulled up that thing for phone-- that was going to be on my slide show-- I would strongly recommend you recommend to your students that they add Canvas to their phone, because as we know students are on their phone much more often than they are on their computer, especially logged into Canvas. And if they download it on their phone, it's free. And turn on whatever notifications they turn on in Canvas.

So they're in Canvas and they went here and they turned on their notifications. Whatever notifications are on here will go into the app. So for example any time you change a due date or add a due date, they'll get a little beep thing on the app on their phone and they'll know and they'll be able to click on it. If you send out an announcement from Canvas, they'll get a little beep on their app and they'll be able to see the announcement right on their phone.

And you can use the app if it's free. So here's a trick for free. Took me forever to figure this out. You guys probably figured it out, but I didn't.

So when you go into the app, it will say, what is the name of your school? If you're using a paid version, type in your school name and you'll find your school. If you're using a free version, you need to type in canvas.instructure.com, this right up here. That will then bring you to the Canvas login screen and then the students can log in with the email and the password they used in their free Canvas account to get the same exact experience you would with the paid one.

So once again, don't search for your school if you're using the free account. Just type in, where it says what is the school name, type in canvas.instructure.com, and you'll be able to log in. And you can use it.

Because for a long time we didn't know we could use it with the free version. So it was nice that-- I don't even remember how I figured that. I think it was random. I think I was just fooling around one time and I found it. Let me go back to-- Oh.

Blair Roy: You ready for more questions?

Renee Ramig: Yeah, but let me go back to the one I made and I want it to go to-- I think this is the one that I imported everything, I think. I don't remember now. Oh my God. Didn't I call it change your grade or something?

Audience: Something about grades you called it.

Renee Ramig: Yeah, check for grades. Yay. OK, let me see. Oh, that was a really bad one to do because it has all the assignments but it did not bring over any people I don't think. So let me check. Sorry. Let me go over to people.

Yeah. So in my import-- I didn't know this, so I learned this today too-- I just did an import and I said all content in my previous course, and I had about 30 people in this course. So when this imported, it did bring in all the assignments. So if you notice my grade book, it still has all the assignments in there, but it's not going to have any grades because there's no people that came over with the import.

Of course, you're going to have your assignments because you said you wanted everything moved over, or I said I wanted everything moved over, including my assignments. So those will show up. But it's nice, there's no grades and there's no people. That's a good way to be able to just move over your content by doing an export and then importing it.

Audience: Renee, can you add one of those people from that previous course? And if you do, will it add their grades?

Renee Ramig: No. Good question. Yeah. Grades are specific to a given course. And there isn't even a way to like export and then import grades into another course, that I know of. Maybe there's a way, but I haven't-- which kind of makes sense that you want grades specific to a course.

OK, I'm ready.

Blair Roy: OK, do you use Canvas-- I'm sorry did somebody want to say something? OK. Do you use Canvas during synchronous lessons, for example, to display and teach on Zoom? Or do you only use it asynchronously? As asked by Judith.

Renee Ramig: OK, Judith, that's a really good question. I think it depends on the teacher. My voice sounds really strange right now. Can everybody hear me OK?

Blair Roy: Yes, you sound fine.

Renee Ramig: OK, it's just me. Maybe my ears are clogged. So I know my dental teachers, if any of you came to my presentation this morning, definitely uses Canvas. Often it's to review what is do, what is coming up.

So they might show, don't forget, here is the homework assignment. Also, the biggest thing that is used in Canvas synchronously are the discussions. So if you're having a discussion, a great way to use a discussion is to write a-- you kind of want a critical thinking question. And then you assign it for homework for their asynchronous time.

And you say, OK, tonight I want you to answer this question. And you might have details, like write at least three sentences. And the nice part about discussions, if you haven't used it, is one of the options, which in my opinion should be defaulted but it's not, you have to check it, is users must post before seeing replies. So they have to make their post before they can see what all the other students said.

And then the next day during synchronous time, you can pull up all their replies and start having a discussion about what different people said in response to your critical thinking question. And it doesn't have to be deep. You can be doing vocabulary. You can be doing-- like I said, it could be quick.

But it's great because you'll see all their responses and you can start having a discussion. It could be an introduction to a unit. It could be dental. What do you think coronal polish is all about? I don't know, I'm making this up. I don't know the dental curriculum.

And then the next day you're going to start your coronal polish unit. So you pull up the discussion and you're like, somebody said coronal polish is a basketball term. No, not right. But it starts you talking.

So I would say discussion is used a lot during synchronous time because you're pulling up what they said and sharing it and going deeper and having it start the discussion. And then you might pull up your modules and your specific assignments saying, don't forget by the time we meet on Thursday, I need to make sure that you've gone through these three assignments. And this one needs to be uploaded. Let's assume that's an assignment not a page.

And then you can also click on Home and say, don't forget, tomorrow-- this is a really bad example, I'm sorry guys-- and you can pull up your home page and say don't forget tomorrow is our office hours time. So make sure that if you have any questions you're popping in for office hours tomorrow. And you've got the home page in front of you to remind them that's where the office hour links are.

This one's a little long. And I know my dental teachers are here and they're like, of course it's long. You told me to put all this stuff on it. Yes I did. So now that I'm getting better and trying to think of things, I try to make the home page so you don't have to scroll.

Everything is on one page. And then if you need to add an additional assignment, you can do it as a page in a module or create some fancy lounge somewhere.

Blair Roy: I love the lounge idea, I have to say.

Renee Ramig: Isn't it cute?

Blair Roy: That's a wonderful idea.

Renee Ramig: Even if it only has one link, you could start with one link. And then if you think of other things, you can expand it. And you can even have conversations with the students like, what would be helpful to have in the lounge?

Blair Roy: Good idea. I like it. Let the students create the lounge.

Renee Ramig: Hey, even better.

Blair Roy: I know, yeah. So Christina asked, is that a setting? Well, let me read the whole thing. Is that a setting from admin level because my teachers cannot remove students?

Renee Ramig: Oh, good question. Yes, it is a setting. If you're in the paid version, your administrator could decide if you can add students, if you can delete students, if you can move students to another class. So yes. Sorry about that, I forgot to mention that can be turned off at the admin level.

So you then need to talk to your admin, whoever is making those decisions, and say, what is our workflow? Especially, as somebody said, if you have a lot of movement in and out. Like I know our high school does. Our CTAC doesn't as much, but high school definitely.

What is the workflow to ensure the student is out of the course when they need to be and, even more importantly, in a course that they just started so they're not missing any learning time? How does that happen?

Blair Roy: Very good. OK, so Lisa asked, how do you create the assignments but restrict students from moving from number one to number two? She wants the student to complete assignment one before they complete assignment two.

Renee Ramig: The only way--

Blair Roy: I was just going to say, Lisa, did I get that right? Sorry, Renee, sorry.

Renee Ramig: No go ahead, Lisa, if you want to clarify.

Audience: That is correct.

Renee Ramig: OK. So I think the only way I could think about it would be-- you can create assignment one. This is the assignment. Decide points, all that stuff. And then down here, you would say it's available from today through Sunday.

And then I would save that-- what am I in? I don't want to save it. I'm in the dental course. And then you'd create assignment two and then you'd make that available. So this goes through March 7. You'd make this available on March 8 through maybe the 10.

So they couldn't see this until March 8. That's one way, is to put these dates in. The other way is to just not publish it. So let's say this is assignment one and this is assignment 2. So you;re now going to unpublish assignment two. This decides to-- why are we not-- well, you would unpublish it if it's not being ridiculous and stupid.

I don't know why is it not-- fine. I'll do it that way. I don't know. It's being-- OK now it's just all going to be-- OK. So let's say that's assignment one. I don't know it was being bizarre.

And you only want assignment one. So you're going to tell the students, your assignment for tonight is coronal polish evaluation of a typodont. And if you're in dental, you know what that is. Otherwise, we're all going typodont I know is like the teeth, that I know. That costs $500. I know that too.

And then tomorrow night you can check and you can make sure everybody did it, and then you could turn on assignment two. So if this is not green, they can't see the assignment. So then you wouldn't have to put any dates on the assignment, you just wouldn't publish it.

So the two ways to do it is put the dates when you do it or just publish it unpublished as they do it. Or give them some responsibility and tell them they better not do number two until they do number one. I don't know.

Audience: That doesn't work.

Renee Ramig: That doesn't work. I was going to say-- yeah. That was the third option, but I knew you were going to overrule me there. OK, what's the next question?

Blair Roy: OK, so Nushin-- excuse me, Nushin, and I hope I'm pronouncing that correctly, I'm not sure. You made the comment about annotating with notes directly on the uploaded assignments.

Audience: Yes. It was just a comment. Once students upload an assignment, you can write notes and you can also annotate with the pen in color.

Renee Ramig: In SpeedGrader?

Audience: Yes.

Renee Ramig: Thank you.

Blair Roy: Good.

Renee Ramig: Let me go-- SpeedGrader. I don't know if the one I just pulled up was an assignment, but-- it's not. This is a quiz, sorry. But yeah, there's tools here.

Thank you, I forgot all about that, because I actually haven't-- I do more teacher training and I don't make my teachers do a lot of assignments. Yeah, I want to be mean but they're super busy. Bur there is pens here, you're right, and you can write on them as well as do the grade and add a comment.

Yeah, thank you. That's really good.

Blair Roy: OK. And then, Archana mentioned that they used [inaudible] news-- news-- news--

Renee Ramig: Newsela.

Blair Roy: Newsela, thank you, for ABE and HSE, how can we use redirecting tool on Canvas?

Renee Ramig: OK. So are you paid or free?

Audience: We are paid.

Renee Ramig: Paid. So I would probably do it at the-- let's see am I in the paid one here? Yes. So I would probably do it at the admin level if your admin will do it. And then in your settings at the admin level, you've got apps.

It looks the same as the course level, but if you do it at the admin level, it'll just show up on every course. And then if you've got-- so like Newsela is here. I know for a fact, though, they will only integrate Newsela if your district is using Newsela. They will not-- because our Adult School uses Newsela, but our K-12 doesn't, and Newsela refuses to send us the integration information because our entire district doesn't do it.

So I know for Newsela, we haven't been able to integrate it. And the reason you want to integrate, one is for log-in. And some of these apps if you integrate, you can log in to Canvas and have it also log into the app. But the second thing is, if there's graded assignments, like in Newsela, you can grade things, you can set it up so it automatically goes into the grade book.

So that's the two main reasons you want to integrate. Login and that graded assignments go into the grade book automatically. If you go to Apps and the app is not there that you want, you've got to go to I think it's view app configurations. Oh, hey, hey.

You know when you do something and you haven't done it for a while and you couldn't remember? I just went to app configurations and there's Google LTI. So all you have to do literally in the paid version is go here. Go to app configurations and turn this little button on and then Google will show up in everybody's class.

I knew it was super easy. I just couldn't remember where it was. And this is where you can turn on Canvas Commons which is a bunch of curriculum if you haven't looked at Canvas Commons, but it's literally a button. But this button is not in the free version, so there's got to be a different way to bring in Google Assignments LTI to the free version.

Like I said, I read it. But you were asking for integration. So apps-- gosh. I don't-- Oh, here it is. You click-- OK. So I went to-- sorry.

So first check here if the app is here. And then if it is, reach out-- let's say you use Acclaim. Reach out to Acclaim and say, I want to add this to Canvas. Can you send me the consumer key and the shared secret?

And 75% of apps will just send you this. It doesn't cost anything, it's free. You copy and paste it here, and it's now integrated.

If your app is not there, then you want to go to, I think it was-- did I go to manage app list? No, I did not. I'm so sorry. View app configurations. View app configurations, add an app, and then you'll need to manual entry everything.

And I know we just used one for surg tech and they said, you just need to call us and we'll log into your portal and we'll add all the stuff for you. So they just literally went in and, I don't remember which one they did, I think it was this one, and they just put in all the stuff and it just worked. So basically, you just need to get a hold of the company.

I think it was-- that's it. Cengage Learning MindLinks. We just did a tech call with them. They remote accessed in. They set it all up and then now my surg tech, when they could take the test in MindLinks, it shows up in their grade book.

So again, it just depends on the app. But start with searching for the app, because if it's search they already have all the settings. You just need the consumer key and the shared secret. If it's not here, then you go to view configurations, add app, and then you have to call the company or email the company for all this information

Sorry, I wish I could say, hey, if you have Newsela, this is the fields. But unfortunately, every single integration, this specific info has to be given to you from the company. Seems like it would be easier, but I don't know. Other questions?

Blair Roy: Absolutely. I'm afraid to scroll down too far because we've got 15 in 15 minutes. This is from Chris. So can you export students from one domain i.e. domain1.instructure.com and import into another domain, i.e., domain2.instructure.com?

The reason is their adult school may have a different domain than the high school domain and they're thinking about summer school. Chris, if you want to add anything to that, but it sounds like you want to take your high school students and put them into the adult ed domain. Is that right? Easily.

Audience: Right.

Renee Ramig: Yeah I don't know the answer. So I recommend you email me. You have my email on the website and I'm glad to find out. I just made myself a note. Import.

So basically you would, I'm assuming, you would have to go through all the people in the people list and choose because-- or do you somehow have your high school already separated from your adult school in your current Canvas?

Audience: Yeah, so the high school already has Canvas set up. The adult school, we're using ASAP and Google Classroom. And we want to migrate and go into Canvas. And so I'm looking at possibly setting up a Canvas here. One of the things that the admin told me was that we may have to get our own separate domain here for the adult school to keep separate from the K-12.

Renee Ramig: So your users are not in your Canvas thing yet for K-12, right? They're not in there yet?

Audience: In K-12 they are.

Renee Ramig: Oh, they are in the K-12.

Audience: Yes.

Renee Ramig: And they already have courses and they're taking courses. So you need to move them and grades or just people?

Audience: Just the people. Just the students when they come because they'll take their summer school over here at our--

Renee Ramig: OK, so I would strongly recommend you call ASAP since you're already paying for ASAP, and just have them turn on the ASAP integration. Because then you literally-- and then you go to Canvas and you'd say, I'd like Canvas and I'd like it to be at-- I don't know what school you are, but-- martinezadultschool.whatever.

And once that's set up, you would literally go to your ASAP and you would create a course in your new domain of Canvas. And you'd call it, I don't know, ASE science test prep. And then in your ASAP you would have a course called ASE science test prep. And any students you put in there would now automatically show up in here.

So then the only students you have in your Canvas course, are ones that are in courses or at some point were in a course. Because if you're not deleting them when they get out of courses, they'll just stay in there but they won't be in a course. But then you don't have to worry about if you drop somebody at ASAP, it's going to drop it in Canvas. If you add somebody in ASAP, it's going to add it in Canvas.

It's just one less thing that you have to worry about. And your teachers don't have to go, God, Renee was added to my class three weeks ago and she's still not showing up in my Canvas course. You know that's going to happen, right?

I see two workflows. One is if you can get your ASAP integration turned on. And I got to say it doesn't affect ASAP at all. So if this person is going, I don't have time for this. Once it's set up, there's nothing they have to do. It just works.

The other thing, that just isn't going to happen. They're just like we don't want that to happen right now. Have your admin turn on in your portal the ability for teachers to add students themselves, because if a student gets added to a class and they're just not showing up in Canvas, then allow your teacher to put them in. Because you don't want them to miss a week or two of not being able to do their work because there's some tech glitch.

But I would definitely start with ASAP. Like I said, there's no additional cost. They'll turn on the integration for you, walk you through how to do it, answer tech support questions. And like I said, it just works. And so if your admin is going to allow you to do that, I would definitely go that route.

Audience: Cool. Thank you.

Renee Ramig: Sure. But if you have more questions, email me. Go ahead, sorry.

Blair Roy: No, I'm very sorry. So Christina was talking about the possibility of using prerequisites, which you can do at the module level apparently. I think that was in reference to having students complete assignment one before they go to assignment two. Christina are you still here? Would you like to chime in?

Audience: Sure.

Blair Roy: Here she is.

Renee Ramig: Please tell me.

Audience: Yeah. If you go into a module in any course. So let me pick a different module.

Renee Ramig: Does it matter if it's free or paid?

Audience: I don't think so, but I've never used free so I don't know.

Renee Ramig: No, that's cool. I'll go here. OK, go ahead.

Audience: So you go to modules. And then in your first module, go ahead and click on the three dots to the right, the snowman, and choose Edit. And then see how it says lock until? If this was the second one, it would instead say prerequisite, right? It would say, oh, you have to do module one before you can start module two.

But then as far as the prerequisite-- what was it? Not the prerequisite, but the requirement. If you click on there and look at the requirement. You go in and add each one of the assignments in the module and say-- so on the left, you pick the assignment. And on the right, you say what they have to do before they can move to the next one. So view it, mark it as done.

And what's kind of cool is if you choose that mark is done, then all of a sudden the mark is done option shows up and they can just click oh, I've read this. So an actionable part on their end of a view only page is kind of cool. So you would go through and list all the Add requirements for any module. And then what's awesome is as the student starts working through it, these little green check marks show up. So it keeps track for the student of where they're at.

Which is a little ironic because it would make more sense to do that in the non-prerequisite method because in the prerequisite method they have to work in order. It's pretty obvious where they're at, whereas it's a little bit less obvious that a module that's completely open.

Renee Ramig: Oh, that's so cool. And notice, you still have to put everything in your module that you want to work with because it's only this module that you're doing the prerequisites with, from what it looks like. So they can't get to it until tomorrow because that's the date I put. And then if you have assignment one and assignment two.

So I've got page one and page two. I say you have to do page one before you can do page two. That's cool, that person who asked. And then here's the link, the thing to say students must move through requirements in sequential order. That's brilliant. I did not know that one. That is so good, thank you.

So you could put 10 assignments in here and say that you have to do all 10 in a certain order. And then you wouldn't have to put dates on your assignment because they can't do the second one until they do the first one. That's great.

Blair Roy: Christina, is that only at the module level or if she were to click on-- if you closed that and you go to your profile settings and go to Edit. No, the page-- I'm sorry. Stay in that module.

Renee Ramig: This one?

Blair Roy: Go down to item number three where it says page your profile-- there you go. And go to Edit.

Renee Ramig: Yeah, that's just because that's just a single thing. So you can't have an order of something.

Blair Roy: So it doesn't do it at that item.

Renee Ramig: Right, because it's a single thing. That makes sense because each of these are one thing. And of course it's not going to let you put a text header in as one of the things. So I'm sure if there was assignments, pages, quizzes, discussions, anything that requires action, you'd be able to add-- let me go to this one.

This one has an assignment and a page. So if I go to Edit, add requirement. Oh, here's prerequisite.

Audience: Exactly. So then you'd have to do the previous module first.

Renee Ramig: So prerequisite is an entire module.

Audience: Yes.

Renee Ramig: It looks like. OK. So you'd be able to say, you have to do module one before you can do module two. That makes sense. And then you can add the prerequisites. Which notice, it's your assignments and your pages. So that's cool.

Thank you. That is really cool. It seems pretty easy. I know this is a lot of stuff, so just remember it's at the module level that you're editing.

Audience: And I was just going to say one small thing, when you then go to student view, it messes it up. Because now every time you go on as a student, you have to do everything in order to see anything. So if you're going to go that route-- and of course, I recommend that you add yourself as a student in the course, if your admin allows you to do that. Or just ask them to give you one that's your personal email and name it something other than yourself, so students don't get confused and email the wrong account.

And then have that student go through and open everything up so then you can go into that student view and see what you need to see.

Renee Ramig: So here, just so you know, that's what it looks like. Because I just said they had to complete all items in order. So right now the only thing they can get to is the first one. And I'm sorry, who was just Talking was it Christine?

Blair Roy: Christina, yes.

Renee Ramig: Christina, sorry. So what Christina was talking about was-- student view lets you see as a student. But you won't be able to get to any of these because I just turned on you have to do the first one before you can do the others.

So what she was saying was go and in people add yourself, like with your Gmail account, your personal account. And let me give you a hint. If I'm going to add my personal account and I'm going to make myself a student-- I don't think I'm in there. Oh, I am.

Well, if I didn't already name myself, I would put my name-- and I know I could change it once it's in-- put your name that starts with a Z. Like, put ZZ. And the reason I say that is if you put yourself in as a student, you're going to show up in your grade book. And if you throw it at the very bottom, you're not having to remember to skip when you're putting in your grades.

So if you want to put yourself in as a student, name yourself ZZ, first name, last name, or something. And then if you alphabetize by-- or if you alphabetize by last name, then make your last name start with ZZ so you're showing up last in grades and you're not having to-- you just know. Like test students at the bottom. So I just know my test students are never going to have a grade.

Blair Roy: OK. Is there a way to send a reminder to students to complete an assignment?

Renee Ramig: So there's two things you can do. One, is you can just do an announcement. And hopefully you've told all your students to turn on notifications. And you're just going into your announcements. And by default, you're going to be sending to everybody, add an announcement, and they will get a notification that you sent an announcement.

My dental teachers also do a daily wrap up as an announcement. So if you were in that class and they write this is what we learned today. Don't forget this is your homework tonight. Before tomorrow's Zoom, make sure you do this.

And they do that every day as a wrap up. And that's an announcement that the students get notified of there. So basically you want to use announcements to notify students.