Speaker 1: OTAN Outreach and Technical Assistance Network
Farzana Cassim: Good morning, everyone. And I hope everyone is ready to learn OneNote. And I don't know about you. I am extremely excited about learning myself, because I keep seeing new, new tools. So I hope that you also are excited to learn a thing or two, or a lot, or none.
Well, I don't want to expect anything. But at least I hope you take a piece or two home. So let's get started.
Today's workshop is on OneNote, and it is known as your digital notebook. Someone said that, I don't know what that is in the chat. So I am so glad that you said that. And thank you for that. OneNote is your digital notebook.
So without further ado, Melinda already introduced me. I'm Farzana. I work at Evans Community Adult school, and it is part of LAUSD.
Before that, I wanted to let you know, a few minutes ago, I somehow got kicked out so that means. My internet is the one. So in case I get kicked out again, please don't run away.
I am coming back. I'm very fast coming back. So just to let you know. I hope it doesn't happen again, and no one is using any internet in the house. But you never know.
Melinda Holt: Farzana, to help mitigate that, you might go ahead and turn off your video.
Farzana Cassim: Yes, yes. Actually, I just turned it off. Excellent point. All right, so let's get started.
So OneNote. Today's agenda is this, OneNote. What you are looking at, is things that you can do. It depends on how creative you are. Even if you are not creative, you will learn a few things that you can make it look neat and take notes.
So this webinar will cover what is OneNote-- of course, briefly, something that you can take home and understand what OneNote is. And we are going to go over ways to sign in. Those of you who have joined to meet in the past two webinar sessions, you may already know how to sign in. I'm going to go over again for everyone, anyway.
And on the agenda, we're going to take a tour of the OneNote homepages. Yes, the reason I said homepages is because we are going to go to two different places. So do not worry if you notice I have a live demo.
So this PowerPoint itself is very short. Even if you were to take this PowerPoint, you won't have much to go on, other than a few slides. But what you may want to do is, if you were to watch it again and take some notes after this workshop, there will be a recording.
So due to that reason, when I say number 3, live demo, it means you need to watch the video that Melinda is already recording. And in that live demo, I'm going to go over what the desktop version and web version says. Just for the record for this particular workshop, I am going to use the desktop version, as it allows me to have more tools and more flexibility.
And you will all like it, too, since you all have district or organizations or school account to download it to your own desktop or laptop computers. So due to that reason, I am going to focus on desktop. But those of you who still want to go and at least familiarize yourself, then you can follow along with the web version.
And we are going to go, and I will show you how you can capture and organize your world with OneNote. What it means is the information, things that you will need. Remember, it's a digital notebook.
What do you do in a notebook? You jot down your to-do list. You jot down your ideas. You jot down your information that you receive from people or yourself.
That is the same concept instead of writing. On a notebook, in a binder, or somewhere with a pen or pencil, you will be doing it in the digital world. What you will do is you're going to create and add text.
Not that you're going to do it with me today, unless you have two screens and you are savvy and you're fast enough to follow along. Absolutely, you are welcome to do so. But I will show you how to create and add text, notebooks, the other tools that you can really make use of. And I will, of course, show you how to insert page templates.
I am a type of person who likes to use templates, because if somebody has invented the wheel for me, I will use that wheel. And then of course, if you were to print your-- nowadays, we won't be printing. But of course, if you were to print, I will show you how to set the paper size.
And of course, lastly for this workshop will be on how to sync and share your digital notebook. Most of the time, I personally don't share digital notebook. But once in a while, I do.
But it's my notebook. Not always I share it, but that doesn't mean you cannot share. Absolutely you can share.
That's what's on the agenda. One last thing is, I will also show you how to export it onto another format, which is PDF. And these are very brief, so hopefully, we'll get to all of them.
And let's talk about what is OneNote. In the past, or currently, we have we grab any little post-it notes, or a piece of paper or envelope, or whatever it is-- pen, pencil, attachment, some kind of stuff we do to take notes currently. All of us do. I just did this morning.
And sometimes, we have phones available on our hands. So we just use the phone to jot down some ideas. But now, with OneNote, if you are using OneNote on this doc and you are working like work from home type, then you want to go ahead and start to take notes and have your materials, information, anything organized. You can start using Microsoft OneNote.
So it is a digital notebook where you can place all your notes and information that you need to remember and manage. And most of us are organized, or some of us are not organized. The reason I use both is because there are days I am very organized. There are days I am so disorganized. But no matter what, or whatever day that we are in, week in, whatever, notes that you have on a piece of paper or stuff like that, you can bring them all in OneNote.
And then you can have a digital notebook. It is designed for research, note-taking, and information storage. Of course, we are storing information. Think of it like a notebook. Imagine yourself, you have a blue binder with sections.
So it is your notebook. Or if it is not a binder, but is an actual fake notebook with sections. And then in each section, you have pages. That's the concept. Just remember the word notebook.
Imagine yourself, you have a notebook with three or five or however thick your notebook is. And then each one has a color. Each section has a color-- blue, or maybe some different colors in-between the pages.
That's a section. And then in each section, you have pages. So that is the concept that you must remember whenever somebody says what OneNote is.
Create and manage multiple notebooks, that means things that you can do. You can have your own personal notebooks, or your work or staff notebooks. Notebooks never run out of paper.
So don't worry about going running out to $0.99 store and getting all these notebooks. You can easily organize and reorganize and print and share. So you can search all your notes quickly.
Sometimes, in one page, you may be typing something, but the information is too long and you don't remember what is what. You can find it easily. And those of you who are more curious about what else there is, when you receive this PowerPoint, you can go ahead and click on it, and read more about it. Various ways to sign into OneNote. Just before I go on, is everything OK, Melinda?
Melinda Holt: It looks fine. There have been no questions. So I think we're good to go.
Farzana Cassim: OK, various ways to sign into OneNote, those of you, as I've mentioned before a few minutes ago, I will be used to using the OneNote desktop version. And so if you are going to follow along with me, you might want to go ahead and find OneNote by going to the Start button, and then look for OneNote. Or those of you who have no idea whether I have it or not, and not curious at all whether that desktop version is in your laptop or not, then you are welcome to go to your own organization or school email account as if you're going to go check your email.
You all know how to check your email. So the school email or work email or organization email I meant. So you know where to go. In our case, in my case, this is the district email link that I go to.
So if I were the LAUSD attendee, then I will go to this place, this website. And then I'm going to go ahead and sign in, and then I'm going to click the App Launcher. Those of you who are new to my workshop today, then I will show you where the App Launcher is. So hold on. That's a second way you can log in.
The third way is, you can simply go straight to Office.com. If you go to Office.com this is the little sign-in page you will see. And go ahead and click Sign In.
Remember, you are signing in. You don't need to get Office. You already have Office. And so just go straight to Office.com and sign in with your own district or your work email account.
Same thing with Live.com. You can also go to Live.com. Just the signing page is different, but signing method is the same. No matter what you choose, you will get to this page. This page is the page where you can type in your district or your school account.
So I am going to give a minute if any of you are trying to check up. So for those of you who are interested in checking out, whether you have OneNote or not, I would suggest that now you click on the Start button. Remember, I use Windows PC. So I do not know how to direct the Apple Mac users.
So all I can tell you is that you click on the Start button, and you can simply type the word OneNote-- if for any reason you see two types of OneNote, one is OneNote-- just one word. Or the other one is OneNote Windows 10. No matter what you see, what I am going to use is the OneNote.
This OneNote I'm using, but that's OK. If you don't have OneNote in Word, you are welcome to use the OneNote Windows 10. Or those of you who really can't find it, you have no idea anymore, then in that case, go straight to your district account and go to App Launcher, and open OneNote from there.
OneNote, the little icon design is like this. This is the icon. This is the icon you should be looking for. All right? OK, why don't we do this?
I am now going to take you back to my PowerPoint. Let's take a look at the homepage there. The-- what do you call it the, web version.
If you are going to join me with, web version this is how you will see. And you will see that there is a button called App Launcher. The waffle icon, that's the street language. But the proper term is App Launcher.
So if you click on it, you should be able to see what other apps are available. So if you were in your email, make sure you click on the App Launcher and look for the OneNote icon. There are a bunch of them-- OneNote, Word, Drive, Excel, PowerPoint-- all kinds of apps are in there in that little waffle icon area. So go ahead and click on it, and make sure you are in OneNote so you can follow along with me.
But if you are new, truth be told, I like to actually observe or just watch because you're new to it. So watch it, and you are going to get this video or recording soon, so you can watch it again. Or at least you will retain some information. So please, whatever method that you wish to use, go ahead.
And Melinda made a good point. Remember, you do not need to install the application on your desktop. That's right, so you can just go straight to the browser. This one I just showed you is now this window, this little toolbar.
That dashboard actually is the OneNote desktop version, not the Windows 10 version. This is Windows 10 version. That's a free app version, because nowadays, our laptops are also tablets.
Our tablets are also laptops. So fancy-schmancy new laptops have both. So in that case, Microsoft wanted OneNote to be available for anyone.
So due to that reason, you may also have Windows 10 version if you are using Windows 10 laptops. So again, I would like to repeat it. What I'm going to use is the OneNote desktop version. This desktop version can be downloaded later from your Office 365 account.
So in case you are wondering what the difference is between using a notebook in the browser, which means the one on the top, and the desktop, just take a look at it with me. We can briefly take a look at it and you can say, look, there are a lot more tools on this second one, which is the desktop version one, this one, and then this one. So as you can see, the desktop version allows you to have more tools.
And it looks like you are using Microsoft Word type or Excel type. You are so familiar with most of these buttons. So that is the cool thing about using desktop version.
But that doesn't mean that you cannot use the online version. You can use the online version, but please do not expect to have full toolsets in here. So that is something that I really want to stress, and I'm sure it is being recorded. So when you watch this again, I'm sure you will remember that. So let me get rid of the annotation tool.
What will happen now is, we will check it out. And I will not be coming back to this PowerPoint, because there is nothing more to show in this PowerPoint, because OneNote really requires that I show hands-on-- just a live demo here. Click there, click this, do this, do that. That is what I have to show.
So due to that reason, if you were to receive this PowerPoint and download this PowerPoint, and you will see what is that, I don't know. In that case, please remember to watch the recording that Melinda is recording now so you can follow along with it. Since this is 9:30, that means 30 minutes into this webinar, if you were to skip the first 30 minutes and get to the recording, just remember to please take notes.
So I will stop sharing this PowerPoint and pause for a minute. And I don't see any Q&A. There is a Q&A. I seem to have OneNote 2013 desktop. Is that too old?
It is, but don't worry about it. You can still follow along with me. So you are OK.
So should I say it's answered live or something? Yep, it's all taken care of. Thank you, Melinda.
So what I'm going to share with you now is my-- hold on. One second, please. Let me open this. Yes, and we close everything.
OK, so what I'm going to share with you now is the Chrome browser first. But remember, I am going to use the desktop version just briefly to show the attendees if you are following with the web browser version. OK, where did my thing go?
There you go. Sorry, people. Too many windows open.
Let me quickly close, so that way, I get more attention here. Melinda, are you there? OK, good.
I'm going to click on Share, and here is the website I'm sharing. So basically, I can go straight to my own email web link, the district email link, or just go straight to Office.com or Live.com. Why don't I just go straight to Office.com, and I will sign in with my account. And here I am.
As you can see, I am in Office 365. But remember, today's workshop is on OneNote. So here is your App Launcher, the waffle icon area. In case you don't see it, it's on the top left. I click on it, and here is my OneNote.
So I click on the OneNote. On the top, it should tell me here is the OneNote. So basically, we are going to take a look at a few things.
As you can see, not much here. Nothing much, other than these are a few of my recent notebooks that I was working on. So basically, if you were following me, you will simply click on New notebook, give a name.
So I'm going to call it OTAN part 3, just enough to show you. This is the New notebook. Don't worry, you can always change your name. Click Create. And this is the OneNote website version.
The interface is like this, as simple as this. You have all these tools that you can use. You have Insert tools and things that you can make use of.
Some of them you should be familiar with. Some of them you do not know. No worries. That is the web version, and it has nothing really there. But I already showed you how the web version will look like.
Now I would like to take you to the desktop version. What I'm going to share with you now is this window. And can you all see my taskbar? OK, whoever can see--
Yes? Oh, very good. Thank you so much. I would like your attention here. I already made a little pin icon.
So this is the OneNote desktop version I am looking for. So basically, I will go ahead and click on that to open my desktop version. Can you still see the gray color? Are we good?
Melinda Holt: Yes.
Farzana Cassim: Very good. Thank you so much. This is my OneNote desktop version. This is the place where I will spend a long time until almost the end of the workshop.
So for the record, this is the OneNote desktop version 2016. It's OK if you have 2013. You can still follow along if you don't see the tools that I have, don't be alarmed. Just that your version is a little bit older, or different versions that you are using.
The reason I have it in a grayish color is because I want to I don't want to confuse you guys with this purplish color, which is the web version. And here is the desktop version. So I deliberately changed the color on that.
So here, first what we're going to have to do is assess there. You don't have any open notebooks. So click here to add one or go to File. So I can just click on it, and then I can go ahead and add New.
So here is the decision-making time. What is the decision I need to make? Do I want to save that OneNote for now in my desktop computer or laptop computer in the local, or do I want to simply save it right on the OneDrive folder? Remember, the files that you create in one notebook, or then section sends the pages, sends everything they're all saved in that OneDrive.
Those of you who attended my OneDrive workshop last week back Tuesday, you will know that the files, anything to do with Microsoft Office 365, they are all saved in OneNote. So I have a choice of saving in OneDrive, or I can have a choice of saving in this PC. Don't worry. Wherever you choose, you can always change back.
So I'm going to go ahead and say save it on OneDrive. Then all I want to save it is, you decide where you want to depends on your screen, because my screen has all these little folders. So I'm going to simply save it in a folder already-- a ready-made folder. It is already there. You should find it in your own OneDrive, too. So automatically there.
The reason I'm able to find OneDrive is because I downloaded OneDrive in the past. That is the reason. Those of you who don't have OneDrive, don't worry too much about it. Simply save it in your PC.
So once you save it on your PC, you can say where is it that you want. So is actually want it inside a folder called Documents. Inside the folder called Documents, I already have a folder called Notebooks. So I can simply open that Notebooks folder, and I'm going to say OTAN Series 3.
I know I deliberately changed different names. So this is another notebook I'm creating inside my local computer I simply will click Create.
Before I Create, I want your attention, way up there. Remember, you are creating a new notebook-- a new notebook, just like you just went to the $0.99 store or whatever to buy a whole brand-new notebook, just like this. I didn't have to go to the $0.99 store. I just click a few mouse clicks, and here, I have a brand-new notebook.
It looks like a white screen sheet. It has nothing in it. So don't worry too much.
Let's be Sherlock Holmes. As a Sherlock Holmes, you can do this. Take a look at the screen. What are these? OK, this is home.
If I click Home, I have all these tools. OK, no problem. What if I click on Insert? Oh, I see File Printout. I see Spreadsheet.
Oh, what is the screen? Clipping-- interesting. I've never seen it. Or Page Templates-- I see a bunch of-- not a bunch here, but you will see it.
And then look at the Draw. If you are using tablet, you've got lots of tools to play with. Or in case you were wondering what did I type in previously, your history, the previous versions, or here you can review your spelling. And if you were to use this OneNote as a notebook for your students and your staff, then you better check your spellings, and make sure everything is proper and professional.
And then here, you can view, do I want something this wide-screen sheet as a rule, different type of rules? Or do you want it as a grid, like a math portion. Or do I just want a plain, old screen? So this is how you can check it out.
So you can decide what type of Rule Lines you want or what type of Grid Lines you want. It depends on what you teach, or it depends on what you don't teach. The reason I say what you don't teach is, I don't teach a class.
So I don't have any use for any of these things. But I do have a use for none, because I want a blank sheet. That is how you can come and look around, each and every tool tab, to see different tools.
Before, I would like to do a couple of things first. One second. Let's see, let's take a look at this dark gray area, where it says all OTAN Series 3. That means it is the name of my notebook.
As you can see, it's a notebook. I have a section. Remember, each notebook has sections. If you buy a whole three-section notebook, five-section notebook-- I'm sure you all have purchased or at least once or used once in your lifetime.
So you will have sections. But what if I want to add more sections? You simply click on the plus sign. And then you call it whatever it is that you want to. And then you add the third section.
Please note each section has different colors. Doesn't it look like our real-life notebook type? So instead of having it on the right side, all these sections are on the top. How about let's go back to section 1? The color-- I would anyone to write what color am I am I under.
Sorry, what color is the new section? Can somebody just say something or type something? Blue, that's correct.
That means I am in section 1. The reason I know I am in section 1 is, look at the right side. The right side is a bluish color.
What about now? What section am I in? Green 3, that's correct. It's a greenish color.
Yes, so on the right side, it tells you green. So that is how you can see what section you are on. Remember, in the real-life notebook, you open the notebook and you see the first section, and you can call it, like, I don't know, Chemistry.
Then you are a college student at this time in this scenario. And let's say you are taking English Literature or you are taking Math. Each section, you've got to have pages, so you can take notes.
So now I'd like your attention on the right. On the right side, you will see Untitled page. That means your first page. This is your first page, because you have no pages at all. So due to that reason, you will simply just type in here.
When you see Untitled page, you simply type and you can say week one, or Day 1 lecture notes, or whatever it is that you want to say. That whatever you type will reflect on the right side as you can see. It says Untitled. Now it is no longer seen as Untitiled. It has a title now.
What if I were to change it? Remember, those of you who attended my workshop, I love to right-click. Let's right-click. Once you right-click, you've got Rename, Delete.
You can simply delete that whole sheet by the way that page. Cut, Copy, Paste, and so on and so forth. In this case, we want to change the name. Any time you see it's highlighted for you, it means it's ready for you to type. So you can just say whatever it is that you want to rename. So that's how you have a page.
But what if I were to add more pages? Remember, with OneNote, you will never run out of pages. So you simply click Add Page. If you click Add Page, there comes another untitled page. Until you give it a title, then you can have it, you can call this Lecture Materials.
There comes your Day 2. I need more, you simply click on More. But this time, I am not interested in creating a blank sheet anymore. What I would like is a page template.
So I would like to go straight to insert on the top. And here is a Page Templates On my Day 2, I will have a blank sheet. But for my Day 3, I'm going to use the Page Templates.
These templates, don't click on the down arrow. But simply click on the picture itself. You will see on the right side that you've got a bunch of templates.
I have my templates, which you can create your own, or you can create Academic if you are a student. Or if you have students, that you are teaching them, you can simply click on it. Watch what happens, please. I'm going to click on Lecture Notes and Study Questions. It is automatically done for me.
What it means is, of course, you have to fill in the information. You are the student. But you still have all these little sections created for you.
What if I were to do some business note-taking? I am a secretary or I need to take some notes. I need to have some kind of detailed meeting notes.
Look at the Meeting Title. You can just call it whatever the title is. The Meeting Details, you can put the date and time.
Remember, as a secretary, or whoever, if you are taking notes, you have got to have all this information filled in already. When the meeting starts, voila, you can just start typing whatever the people say, whatever it is that you need to type up everything. You can just have all these materials ready. And when the time comes, when the meeting actually starts, you simply go ahead and start typing it.
It is nothing fancy. You just double-click on it. You just start typing whatever it is you want.
You don't have to worry too much about can I change the color. No problem, go change it. You want to make it bold, bold it.
If you want to make it into a red color, go make it red. Whatever it is, you all are so familiar with using Microsoft Word. All these tools are there for you.
So that is the template that we can use. I'm going to simply close it. But as you can see, I created Day 1 and Day 2 on the right side-- Day 1 Day 2 nothing yet. On the Title, this is no particular title yet, because I have not really given any title, and I have no use for this anymore.
Can somebody get ready with your chat? In the chat, can somebody tell me how I can get rid of this page? What method do I like to use? Right-click and delete, thank you.
So I'm going to simply right-click. And here is the Delete. It is gone. I now have three pages. If I were to-- very nice thank you, everyone, for chatting back with me.
Now, if I were to go ahead and Rename, I can go ahead and delete it. But let's go back to Chemistry, blue color section. What if I go now to Math? And I want to have my Math-- I don't know. I have to have some kind of a specific topic, because it's not always algebra, algebra, algebra, or geometry.
So I don't know, you can say Triangles. So anything to do with triangles, you would like to have information on, or whatever the topic that you have. Remember, you don't have to be students. You can create sections for your classes. The sky's the limit.
And so if you teach ESL classes, you can call it Beginning Low. Or if you teach a computer class, you can just call it Interview section, especially on your computer operating classes that you might want to add. Whatever section, whatever topic, whatever lesson that you are teaching, you just have a section with multiple pages. All right?
Melinda Holt: Farzana, we have a couple of questions that came in about templates. Would you like to address now?
Farzana Cassim: I will do that. Our template's found on the web version. Actually, there should be. So if I were to go back here to the Insert, you have to go and download it from the Office Add-ins. I'm not sure if you can see it.
Melinda Holt: Not all networks allow that.
Farzana Cassim: Not on that here, yeah. So can she show again how to get to templates page? I can only show you on the desktop version. On this gray color dashboard on the top that you see is the desktop version again.
So basically, you go straight to Insert. Then you go to Pages group. And you simply click on Page Templates. I hope I get it.
Where is the add page in a web version? It is a good point. OK, so add. So you need to look down.
I'm going to use the Annotation toolbar. I am now showing you the web version on the bottom. Do you see add page plus sign? You see that.
Melinda Holt: Yes.
Farzana Cassim: There you go. That's what it is. So that's where you can edit. So thank you.
All right, let me get rid of this Annotation tool, and back to my desktop version. OK, so now on the desktop version, we have several sections with different colors. Let's say you want to change color. Remember my method, right-click.
Once I right-click, Section Color can be changed to any color of your choice. So let's make it blue. Oh, we already have blue, and let's make it red. Here we go. So I now have different sections, different colors, and all the things that you want.
So simply title it. Put any title you want. Then you start typing your notes. So you start typing your notes. And if you want to finish with this box, you simply double-click outside.
And then there is another note, and you simply click outside, another note. You see how cool this is. It means you can make each and every box movable. You are allowed to use this. This is your canvas, where you can move things around.
It doesn't have to be always words. It can be a list. What if I want to say I need to get stuff? I don't know why I'm thinking of food.
Sorry, people. I am hungry. Bread, carrots, things like that. But remember, this is a list. Why don't I make it into a to-do list? Simply select them, go straight to Home, click To Do Tag--
Melinda Holt: OK, Farzana, we seem to have lost you.
Farzana Cassim: Not again.
Melinda Holt: There we go. No, no, no. You came back. You're OK.
Farzana Cassim: OK.
Melinda Holt: We saw that you made the list.
Farzana Cassim: OK, I made the list. And if you were to come back to this note, and you say you know what, I got bread already, simply click on it. I got the carrots, you simply click on it.
Or if you are not sure about this broccoli, then you say you know what? I'm not sure about it. I want to put a tag. Of course, this is very easy stuff. So I'm going to simply go look at the list of things that you have.
So for example, you want to say broccoli. If you're going to make a broccoli cheese soup, you better have broccoli. So you're going to mark this Important. So now broccoli becomes so important, you've got to get it.
Of course I am making it light and fun. Food, everyone likes it. All of you teach different subjects, so you come up with your own ideas. But I'm at least giving you the ideas of things that you can do.
As you can see, I can move things around. So if I don't like something, I simply click on it, and I can click Delete. It's gone.
Sometimes, I make a boo-boo. No problem, I click Delete. I just go.
And now here, let's say I want to put some kind of a website. Here is a website, but I want this website-- I don't know what this website is. I need to check it out. In that case, I will simply go and type this here-- I mean, select this tag.
What is this tag? It says Website to visit. It tells me I need to check out this website.
So sometimes, you go to a lecture or a conference, and somebody says check this out to find out more about here. And there, you simply put these little tags. You don't need to type words like, I need to check this out or stars or any of those.
Check this out. Figure it out. Amazing stuff that you can do with this text.
I'm looking at the Q&A. I don't have any Q&A, so can I continue or am I on a speed boat? What's happening?
Melinda Holt: I think you're OK. A clarification-- the colors. On the online version, the sections can be colored. And the page follows that colorization.
Farzana Cassim: That's correct. So if I were to click Section 1 I will call it-- oops. And as you can see, the color of the page is also greenish. So the same as the desktop version.
I am going to take you back to my desktop. Can somebody tell me what color am I in? Type it, I meant.
Green. Look at the page list-- I mean page column. Is it also green?
Melinda Holt: Yes.
Farzana Cassim: OK, yes. That means same as your web version. So that is something you need to know. Those of you who are very fast and quick, and all this, when you type and do stuff, please don't expect-- unless you have extremely fast internet. But if you don't, don't expect all the things to be synced so fast.
Truth be told, I thought I had the fastest internet on the block. Yeah, right. It even takes about three minutes to sync the desktop to the web version. But, patience. So just remember that.
So back to my list here. I was working on some kind of-- I believe here. I was working on stuff like that. But this is some plain old one.
So where I would like your attention is-- is everything OK? I just saw a Q&A. I don't want to-- oh, what if I made my grocery list while I was taking business meeting notes, and I went to move it to a section? That's correct, so you can go ahead and copy this one and you can make it.
But remember, if you were to make a grocery list while you are taking notes, don't even use the same page that you are. So you can go straight to Quick Notes. There is a Quick Notes area on the top.
Where it says OTAN Series 3, or whatever notebook that you have, there is a Quick Notes area. You can simply click Quick Notes, and you can type up whatever information you can see [laughter] grocery list, sometimes, we do think about weird stuff in the middle of a meeting. And you go ahead and type. You just type whatever it is.
Once you finish, you are welcome to come back to that same Quick Notes area whenever you are ready. It's always there. It's in your computer. So that's something.
All right, in terms of coloring the checklist, yes, you can only color the words, but not the-- what do you call it, not the color itself. So you can just make it like this-- different colors. That's all you can do, as you can see. Any time, you can color your font, your words and paragraphs.
Here, you can do the same thing. That's why I am bringing you to this desktop version to show you. Not that you cannot do it on the web version, but you can still do it in here, too.
So I'm going to go back and show you in-progress product to give you more ideas of what I'm talking about. This notebook that I created with you all, for now, I want to put it rest until later. So if I am done with this, what I would do is right-click-- remember, the right-click, right-click on my notebook.
I want your attention in two places. Close this notebook. If I'm done, I would like to close it.
So it can go ahead and sync it if needed. Or the next one I would like your attention is here, Properties. When you click on Properties, I want you to remember, in the beginning, I created this notebook in my local computer, which is known as Documents folder.
In the folder called Notebooks, the name of that notebook is OTAN Series 3. Let's say I want to change the whole name to OneNote Lecture. So in that case, I can come and change the name of the notebook here.
I can simply change the color of the notebook-- not sections, but the color. The notebook color is now orangish. I don't know what color that is-- oh, yellowish. And now let's say I no longer wanted on my desktop computer or laptop local computer. I want to change it and put it onto my OneDrive, just for the record, since it is being recorded.
I already have OneDrive installed onto my computer. So I'm going to simply click on OneDrive, and I'm going to go and browse Notebooks if I can find it. Notebooks, right up there, or it's alphabetical order. So you can just go ahead and go by alphabetical order. You click Notebooks.
Once you have your notebooks, remember, you are syncing in a location. So you just have to click Select. Once you do that, you can go ahead and you are selecting a Notebook folder inside your OneDrive to save OTAN notebook. Click Select.
As you can see here, your notebook is now syncing to the new location. Even though I have sync and share on the bottom of my PowerPoint, I just showed you how to sync it. That is how you can do it here.
Click OK, because this OneNote, I cannot go in that order. I have to show it to you so the whole concept can be understood. So click OK.
Once I finish with it, here I have OTAN Series 3. And I want you to take a look at something. If I were to right-click Sync this Notebook Now, it will go ahead and sync.
So I'm going to right-click on the notebook and Sync this Notebook Now. And it's going to sync which you and I cannot see. But what you can do is this-- right-click, Notebook Sync Status. If you look at it now, and if you feel so anxious, sync it again.
If you don't feel you're confident, look at it. It says up to date, last sync at 10:00 AM. If you look at the clock now, it is 10:00 AM. And if you still feel anxious, go click on Sync All, and it was sync again. That's the only thing that you have to do.
So I'm done with it. I'll close it. And I would like to close this whole notebook. I have no more need for this notebook.
So I will simply close notebook. This notebook is closed. This Quick Notes will still stay there.
But this time-- for the first 30 minutes or 20 minutes or 15 minutes I showed you how to create how to put text and everything. But I have not shown you how to do the different types of tools-- how to use the different types of tools, other than a little bit of to-do and a little bit of text. But what I'm about to show you is totally meat and potatoes.
Again, I'm talking about food. My god, I must be hungry again. So what we're going to do is this-- open. Let's open.
What if you have an existing notebooks? I have an existing notebook. That I created for you guys. So I go ahead and open. It's going to ask me where is your notebook.
Here it is. Where is it? I actually saved it in my OneDrive, and it is also under the folder called-- depends on your version. It will either call OneNote books or Notebooks. So look for the words OneNote or Notebooks.
And once I have it here, here is my 21-Day Diet. Don't worry, I'm not going on any diet. I just love talking about food. So something that I am always thinking about.
So here is my notebook. I just want you guys to look for the chat button and get ready with your keyboard. Doesn't it look a bit inviting, neat, looking good, something that makes you feel organized? Can somebody say yes, no, whatever it is? I'm going to give you a chance to talk.
Are those checkboxes. Yes, those are checkboxes. Looks cool, yes. So let's say this is my shopping list.
On my shopping list, I can simply say, I got eggs in the house, in the fridge. No way. I have it.
So then, what if I look at my pantry items, and I said you know what? I already have coconut oil, I have balsamic vinegar, I have garlic powder. The rest of them, I've got nada. Let's go shopping. That's correct.
Powdered-- I have no idea how to even pronounce it, erythritol. Somebody just figure it out. That powder, I have no idea what that is on my shopping list.
So did you see the little tag that I put, a question mark? I put a question mark. What if I were to give this to a staff to take care of this or that or whatever? Then they can put it-- or they can say you know what's , uh.
What else do I need to do? Almond flour, it is a big deal. So simply go ahead and make it important. Things like that, you can put tags, produce. I have everything in here.
Do you notice a picture here? I even brought in a picture, and I even made this picture into a page background. So the question is, how did you do that? I simply go to Insert. I go to Pictures.
If you have an existing picture, good for you. If you don't have it, go straight to Online Pictures. Unless you are selling your product and everything, you'll be mindful of your copyright. But right now, I already have pictures.
So now I will simply go straight to My Pictures. And then let's find some food items somewhere if I can find-- no food. Let's get some flowers.
So I have roses here. I bring it in. I have a picture. Here is my picture.
So remember right-click? You simply right-click on the image. You click Set Picture as Background. Watch what happens.
This is now an image. That is now a background. I can type up on top of the background. You see that? It is not an object anymore.
If you change your mind about this background, you simply-- what do you think I will click? Can somebody tell me? Oh, did I lose you guys? If I were to--
OK, right-click. That's right, right-click. So I'm going to right-click, and I turn off this checkmark. So this is a toggle option-- a toggle option.
So you can click on checkmark to make it an image, and you can click on checkmark on the image to make it a background. So that is what you can do. So simply look at this.
Now here is another image which I have. I can just move it around. Remember, it was an image, it was a background? Now it is no longer a background. I can simply delete it.
How did I delete? Press the Delete button. That's all. Whatever you have learned in the past about Word, how to type, how to delete, how to click, how to do this, please make use of those tools and skills that you already have. So that's what it is.
What about this? Look at my list. We're going to go back in, look at a few things. I want to undo everything again because I want to leave it for-- I want to come back here.
Did you notice, I have all these squiggly circles around each item? In this item, what it is was that if you were to use your iPad or your tablet, or your smartphone, you can download OneNote, and you can quickly download. And then you can sync this whole OneNote. And then you can go ahead and put a checkmark with your finger and stuff like that.
Perhaps I might do it in my second series or a Part 2 series on OneNote. But at this time, you can check it here on your desktop. You can do it on your phone and your tablet, because OneNote can be downloaded to your iPhone or iPad or anything Samsung.
I want your attention now to the right. Before I go on, I have a question and answer. Would you use OneNote to create an online agenda or would you use OneNote to keep notes from your meeting?
Both-- I can do both. Because of the nature of my work, I tend to use OneNote for my lecture notes. So I use it because I never know how to type-- what do you call it, meeting notes. I never take notes in a meeting. Still in that case, I can't see anything.
But what I would do is this. And whoever asked me, I want your attention now. Let's say I am terrible, terrible. No. Not let's say. It is the truth. I am terrible at taking notes in meetings.
What I could do is this. Why don't I open a new page? I'm going to call it Advisor Meeting, and I have no idea-- I don't know how to type.
I mean, I know how to type. I'm terrible at that, listening and everything. I would take my tablet. I'm going to go to the meeting. This is what I'm going to do.
Do you see? Can I have your attention, please? Go straight to Insert button. Go straight to Record Audio. You simply click audio.
Recording started at 10:08 AM, which means now. It is now recording whatever I'm saying. So just imagine a presenter is saying something, or your principal is saying something, or your staff is saying something. And you are able to take some notes, but not all notes.
So this recording is recording the whole thing, whatever is happening in the meeting, whoever is talking. And you have extra points that you want to make notes of, you're going to say, Remember to talk to Farzana after about this topic-- whatever the presenter is saying. So if you can type-- not slow like me, of course, type like, you know, like a typist, then you can also take notes while you are recording.
So I am done recording. How can I stop? Can somebody look with me together? Well, no, all of you.
On the top, it says Stop. So now you can click Stop. This recording is done. It is recorded. So make sure you let people know that you are recording if you use that feature.
Wonderful. That's right, Melinda. Thank you very much. And so that's what it is. So you might want to think about recording it in any cases you are wondering how you can do that.
And the person who asked me a question, Savita? Yes, I am now showing you the web version, where you can see. Let me type something. Here is the recording.
On the Insert Audio it allows you to record. So unfortunately, it only allows you to record the audio and not the video. So I am back to my desktop.
So did I answer that question? I think yes. So you can take notes and you can listen to your recording. And even what you type in the middle of your recording, you actually can listen to it.
FARZANA CASSIM (ON RECORDING): I want to make notes of, you're going to, Remember to talk to Farzana--
Farzana Cassim: As you can see, when I was typing it actually highlighted. So I don't even have to look for the audio, which minute they talked about it. It remembers, so you can check it out-- serious tool.
So please check it out. Be the explorer and learn more, because in 1 and 1/2 hours, I can't teach everything. But definitely, I have introduced to you that feature. So please take a look at it.
The next thing I would like you to come along with me is this. I have four sections, as you can see. I have week 1, pinkish color. Week 2, I have a green color. Week 3, orange color, and I have notes.
Week 3, I have nothing, because I have nothing seriously. It's all black. Week 2, I have one page, as you can see. And the name of the page is called Shopping List on the right.
Just follow the color. I am looking at the pink color with the week one. I have all the materials that I need.
And take a look at my right side. Here on the right side, I have one, two, three, four, five, six, seven, eight, nine, 10, 11. So I have 11 pages, and I don't need this advisor meeting. You can right-click and delete.
Of course, you know that. But what if I go to Chorizo Breakfast Bake? Look at that. I highlighted it. I can write it in. If you have a tablet, you can bring in the image.
So here is the question that you might be asking or thinking. How did you bring in this image? I know you don't make it, Farzana.
Absolutely, absolutely right. You are right. I did not make it.
What I did was this. I simply opened a browser. I go to Pexels.com. Or you can just go to Google.com, as long as you're not selling anything and violating anything.
So I'm going to go ahead and type chorizo breakfast. And here, I've got pictures and images. And I like these images. Here is the image that I like, as you can see.
You know what I'm going to do. Here is that something call. Remember, I'm on the browser. I want you to simply leave it alone. And you come back to your image here.
On the image-- let me close unnecessary stuff. OK, so on the image here, let's say I want an image. I would like to draw your attention to the top again. Click on the Insert button on the top. Click Screen Clipping.
You see Screen Clipping? That clipping will show me which window you want. Oh, I cannot actually show it to you. I don't know what you can see. Can you guys see some grayish light tone-- light screen?
Melinda Holt: Your Zoom is transparent.
Farzana Cassim: That's correct, that's right, that's right. My Zoom is transparent. Unfortunately, I have two-- no, actually.
Not unfortunately, but I have two screens. So it went to the other screen. So if you have one screen, imagine the chorizo is here.
So you could just click on it and you use that-- what you call it, the plus sign. You just drag it. Take the picture that you want. You just screen-clipped it. That's what it is.
So because of my two screens, it can only show me the screen that I have. So what I'm going to show you is this screen, if I want it, if you have one monitor, you would be able to screen-shoot it. It's just that it cannot do it, because I have two screens, and I don't want to turn off the other one, because I don't want to mess up this recording and everything.
So the bottom line is, whatever it is that you have, make sure you use the screen clipping to go ahead and get whatever it is that you need. And it will automatically be put in here for you. Because it came from OneNote Screen Clipping, it already knows you screen-clipped this page on November 10 at 10:14 AM.
Isn't it cool? It even tells you when you screen-clipped it. So that is something that you might want to check out.
The next one I would like to show you is this. How about this? Did you see an Excel table? It's actually an Excel table.
What if you were working on a group project, and someone is working on an Excel? Some of you are working on a list, some of you are working on research items or Word documents, literature items? And each one has its own task.
In that case, instead of retyping, creating a table in here, and whatever the Excel someone else has done, don't do that. You ask that person, give me your Excel file. Or if he or she is in that group, you can simply bring in the Excel spreadsheet.
If you look at the top, I am moving my mouse to the top. You can bring in an existing spreadsheet, or you can print out. You see a File Printout? What you see is an existing file is already there. I created it painstakingly on an Excel sheet.
And I don't have to retype it here because I can simply click on File Printout. Go and find the file that you need, which I believe I called it Week 1 plan, Week 2 plan, Week 3 plan. So I'm going to click on Week 2 because I already have Week 1 plan.
Here is Week 2. It is in Excel. As you can see, .xlsx So I will click Insert. Watch what happens.
The whole week-- this is Week 1 Oh, I need to change the title. The green color is my Week 2
And here it is. If you were to get this, this is now File Printout. It's like printing out and put it in here.
What if we were to bring in a spreadsheet instead? Existing-- remember, week 2, I already have an existing. So I will simply click on Existing Excel Sheet. If you don't have it, you've got to create it. Sorry. And if you have a member working on it, great.
Why don't I bring in Week 3 now? Here is a question-- Attach File, Insert Spreadsheet, Insert a Chart or a Table. So I want to insert this spreadsheet. I will simply bring in the spreadsheet. Watch-- it is a whole spreadsheet, which you can actually edit inside the OneNote, and it will reflect it back over there.
This is a File Printout. This is a File Printout, but this is a spreadsheet. Let's go ahead and click Edit. It will open Excel.
As you can see, this is my Excel. I can go ahead and change the word Week 3, I Save, I Close, and hopefully, it should come back and show me. Did you all see, Week 3 has changed? Can somebody say yes or no to boost me? I feel too quiet.
OK, good. Thank you. I have not put you all to sleep, so thank you very much for that. So bottom line is, if someone in your team is working on Excel, you found a mistake, you change it, you do that, and all these things. So that is something about files that you can do.
How about you want to record a video? Again, you know that you have something that you want to do. So then you can click Record Video.
As you can see, my video is being recorded, whatever I'm saying now. And once I'm done, click Stop. So it is stopped.
So here is the video. You can watch it again. As you can see, my video is being recorded.
So if you were to create some lessons for your students with a video all in one place, you can create a little video, or you can bring in any video that you want from YouTube or any other places. Things like that, you might want to do. So that has to do with Insert.
What I would like to do is, I'm going to take a look at Q&A. There is no Q&A. Hey, Melinda?
Melinda Holt: Yes.
Farzana Cassim: Am I OK, or what's--
Melinda Holt: You're OK. Everything's fine.
Farzana Cassim: OK.
Melinda Holt: Yeah, you've got about 10, 15 minutes.
Farzana Cassim: Yes, yes. I'm almost done. So where I would like your attention now is this. Those of you who are very organized with-- what do you call it, organized, and you want to start using OneNote, remember, there is no such thing as you're going to become a master in a 1 and 1/2 hour workshop, or after a 1 and 1/2 hour workshop.
Practice, practice, practice. Because we are teachers, we tell the students practice, practice, practice makes perfect. So you've got to practice. How do you practice? Start using it.
Do you need to feel frustrated? No you don't. So due to that reason, that's my little reminder again. If you feel frustrated, click on anything, and start learning-- just observe.
What I want on my agenda, I noticed, is that I have not told you anything about meeting details. What it is is this. If you were to create a whole brand-new page, and we create a whole brand-new page. And I'm going to call it Meeting with-- oh, I already have a Meeting with Customers, Meeting with Vendors. And I have some kind of agenda ready, or if I have already sent out some kind of appointment, Zoom link or Zoom meeting or something, in that case, I can simply go.
Before I go and click, I want your attention here first. I am in Home. How do I know I'm in Home? I have it underlined underneath the word Home.
If I were under Insert, it will underline Insert. But back to Home, I am clicking on the Home tab, and I have Meeting Details. Just to Remind you again, I am in my desktop version.
Here is the Meeting Details. If I were to click on Meeting Details, it would tell me what's happening in my calendar. I have two workshops happening.
One is with OTAN, which is currently happening. And at 1:00, I'm going to have my workshop with my Tech Talk with Farzana for my Evans teachers. It will happen at 1:00 PM. So I have an agenda here and I have an agenda here. But if I were to bring in this on my note, I would simply click on my calendar item here. Watch.
Once I click on this, it says my meeting subject is Microsoft Office, etc. Meeting date is from at 9:00 AM-- everything. If you have agenda or anything attached to your own calendar, everything will pop up.
That is the beauty of this. I don't have anything in here. But it is so cool that you can do it. Or if you want to go back to the previous date, or previous week or something, you can simply-- let me go back. I went so fast.
You can simply click on Meeting Details, Choose a Meeting from Another Day. And if you already have it, cool. If you don't have it, click on the little calendar on the top, and go ahead and select a specific date that you have.
Let's find out if I have anything. And yep, there was a staff meeting, and I'm going to click Insert Details. And it says it's already associated with a meeting. So I can either continue adding or add a whole new page.
So here is another meeting. So you can have both meetings, but you might want to have separate pages, so that way, you can pinpoint. So that's called Meeting Details.
Now imagine-- look at the lemon poppy ricotta pancakes. I've got blueberry coconut porridge. Oh, look, at this-- sesame beef lettuce wraps.
And here it is, all of these things. Yes, imagine you need to send this page to your colleague, your student, your friend-- anybody. You need to send it.
Is it lunchtime yet? No, not yet. It is breakfast time. All right, let's go back to breakfast. Anyone want to eat a healthy baked eggs and avocado, or how about the porridge?
Let's go for porridge. I like this one. I'm going to stick with the pancakes.
So let's say I want to share these ingredients that-- what is called, recipe, actually-- recipe with Melinda. Sorry, Melinda, you're getting an email from me. Here it is. You go straight to Home, and you click Email Page.
It doesn't say Email Notebook. What does it say? It says Email Page. You click Email Page, and it's going to go ahead and open, a, my email, which is connected to my Outlook.
Can somebody tell me, can you see my Outlook page? Because sometimes, this share is weird. My Outlook window, yes? OK, so here it is.
I'm going to send Melinda this recipe. As you can see, I don't have to do anything. Everything, the whole page, is right here for her.
And I can just say, enjoy. And I will send it out to her. Simply that, that's all. A click here, a click there.
Let's say, as you can see, this is an image. Remember my Screen Clipping? I seriously screen-clipped the company Martha Stewart page.
I went there. I looked for it. I liked what I saw. I clicked on it.
I came back to my OneNote. I went to Insert. I click on Screen Clipping.
I just simply selected whatever the whole instruction, or this recipe. You see that? I simply clicked it.
This is an image, by the way, and I brought it here. But those of you who are curious, is there any way I can copy a text from pictures? Oh, yes, you can. You can simply copy all these words from this image to a list of words.
How would you do it? Can somebody tell me what my favorite method is? Right-click. Excellent.
So what I would do is go to the image I want. I right-click. Copy Text from Picture.
Remember the top, Martha Stewart Lemon Poppy Seed Ricotta Pancakes? Click on it. Once I do it, wait for a second, two seconds, three seconds-- hopefully coming.
You better not embarrass me. I love technology, but I don't trust it. I was doing-- I think it's doing it somewhere. It better be doing it. So there is a delay. So I'm going to copy text.
It is somehow still not doing it. It means my internet is the case, but I'm going to go find something else. Thank you. So let's go ahead and try this image then.
I'm going to right-click Copy Text from a Picture. So it should be popping up by the way. If it doesn't do it, it has to do with the internet. It has nothing to do with it.
As you can, see all these chorizo breakfast burritos and all these things, I did not type it, just for the record. This was all created using that same method. So it failed on me.
So the only thing you could do is this. Make sure you're right-click Copy Text from Picture. Please try this as soon as you can, or whenever you want to.
Please make a note of it, take a picture of it, so you will see what I'm talking about-- Copy Text from Picture. And it will pop up around here with all these words unformatted. What it means is you need to format on your own. So let's look at something where I have actually done it. This one.
Oh, not this one either. Week 1 plan. Where was it I created it? Lemon, you didn't work. Here-- this one.
As you can see, I just selected them. I even made them into bold and header 3 or header 3. Whatever it is that you want to make it, you come and form it anywhere you want to.
That's quite a lot of stuff that I just showed you guys. But the bottom line is you have known all these tools. You just don't know what to do with them. At least hopefully, I believe that I have showed you what to do with them.
My last part-- it is already 10:30, and my last piece is this. Let's imagine you want to go ahead and print. How would you print? The way to do it is this.
You go to View. You go to View, and you want to make sure that if you don't want to make it as a rule in anything, you are fine as a white blank note as it is fine. You can go straight to Paper Size.
On the right side-- I'm not sure if you can see it yet. On the right side, you will see Paper Size. The size that I have is called Letter size.
By default it is always Auto. Auto means it gives you a lot of space, but it is not printable yet. So then you change it to Letter, because you want to print it in a letter way-- letter size. As you can see, it automatically made it for me to a letter size.
Once you are ready, you simply click File. You click Print. And you can just go ahead and click Print Preview.
This is how it will look. You make sure your printer is connected. You simply click Print. And I don't need to teach you how to print, because that's how it is. So that is how you can print.
What about if you want to export it? No problem. You want to export it to your colleague, click on File, Export. You see? Nothing to memorize. It says there export.
How do you want to export? Just a page-- a chorizo page? Just a whole section called Week 1? Or the whole notebook? Whatever you decide.
Remember, in a notebook, there are only three parts-- a whole notebook with the sections with the pages. So you decide. If you only want to send a page, you simply click Page.
What is it that you want? You want someone to fix it? Word document. You want someone to type it in? Word document.
Or if you want someone to open only with OneNote, then leave it alone. Or you want somewhere to have it as a PDF, select PDF. Once you have everything that you need, you simply click Export. And this file will now be exported.
So you just say I want to export it on my desktop, the shopping list. You can have it as a PDF. So you can take it with you when you actually go shopping. And it is a PDF format. You click Save.
Once you click Save, it will be a PDF. How do I know it's a PDF? Because here it is, a shopping list. Here it says shopping list that I just exported. Here is a whole page.
So that concludes my workshop. So let me see, any Q&A here? I see a Q&A. And I forgot how to shrink the webinar window. That, I'm sure, Melinda took care of it.
Melinda Holt: Yes. Farzana, at the top of your Q&A button, click Open.
Farzana Cassim: OK, there we go. Sorry about that. Can you copy text from pictures in the other version too? Actually, 2013 and 2016 should allow you to do that, yes.
And remember, in the beginning of the workshop, I mentioned if you use a web version, there's a lot of limitations. So that is one of the reasons I wanted you guys to have meat and potatoes-- all some good tools. That is a reason I deliberately introduced this Microsoft OneNote desktop version. In case you are really interested in it, just go ahead and check it out online, and try to see Outlook 2016 or 2010, depending on your computer, if you can download them with your district account or organization account. All right?