Speaker: OTAN. Outreach and Technical Assistance Network.
Monica Espinoza: Thank you so much. I really appreciate you being here today. Enjoying the sunny weather might sound more appealing, but congratulations to you. You made the choice to develop your skills. As you know, my name is Monica Espinoza, and I am a proud ESL instructor at Torrance Adult School, where I have wonderful colleagues, many of whom are here today.
So today, in the past webinars, I've shown you how to create a Google Forms quiz. We've learned about settings and types of questions that you can do. In part 2, you learned about sharing a Google Form, using hyperlinks-- UR-- I'm sorry-- hyperlinks, a shorten URLs, and QR codes. And today, you will be working with the responses. Today, it's going to be a little less hands on than what we've done in the past, but it's still lots and lots of learning.
So today, you're going to view your responses on a Google Form, and I'm going to show you how to add feedback for the user, how to add feedback for all of the users, and personal feedback for each individual. I'll show you how to release a student's scores, and what that means is just sending the student their score, the student or whoever your user is. And lastly, I will show you how to create a spreadsheet for you to be able to view all of the responses to your Google Form. Now, later, if you'd like to view the slides for this presentation, I have hyperlinked the Google slides for the previous presentations on the bottom right.
So today, yes, you will take another quiz. But first, I wanted to share what my quiz settings are for the particular quiz that you are going to take today. If you need a settings refresher, that is something that we've covered in webinar in the first part. And later, you can click here on the settings refresher link, and that will take you to the presentation that has information regarding settings on Google Forms.
So the first thing that I want to show you is the box on the top right. And if you notice, I have my box checked that asks for email addresses. For today's quiz, I'm going to ask you to type in your email address. Now, make sure that you type it in correctly. It must be correct in order for you to receive your score.
I just want to correct something that I've said in the past, which is that the user is required to have a Gmail address. And you know what? That's what happens when you make assumptions. I just took my students word when they said they needed to log on. They needed to log on.
And well, they had a Gmail address, so they had to type in their Gmail address. It doesn't automatically mean that you have to sign into your Gmail. So today, you do not. You do not, do not have to sign into your Gmail for the activity that you will do today. It's just any valid email address, but it does not need to be Gmail for this particular setting.
Now, one of the other settings in my quiz is that I have chosen later after a manual review. And what this means is that you will take the quiz, and then I have to go and look at the responses. Maybe, I can add some individual feedback to your responses.
Maybe, I could even add points to your quiz or take away points from what you submitted. And then after that, I will release your score. And at that point, you will receive an email.
Now, I want to show you what I didn't do. So here, I did not select this box, limit to one response. Now, this particular box will require you to sign into Google, and I just wanted to point this out because we do not need to sign into Google. And so this goes against what I have said previously, so I just wanted to clarify that and bring the facts to the table. So there you go.
Now, a little QR code reminder, if you feel like using your newly learned skill, you can use that today. But the link will also be shared with you through the chatbox. So in case you need to remember, if you'd like to grab your smartphone or your tablet, in order to use your QR code, all you need to do is open the Camera app on your phone, and then just point the camera to your QR code. Once you are prompted for-- if your phone asks you for permission, just go ahead and answer the affirmative, or maybe your phone asks you to click here if you'd like to be redirected to the content. Depending on your phone and the version of the update that you have on your phone, it might look a little differently.
I'm going to give you a few moments to grab your phone. Once again, you do not have to do it on your phone. You will have the option to also do it directly on your computer. I just wanted to give you a real opportunity to use the QR code in case this is a newly learned skill from last week.
So here you go. If you need me to explain that to you again, let me know. So go ahead. I'll give you 4 minutes. So now, you have taken-- now, you've sent out the Google Form to your users, whether they be student, your staff, or parents, whoever, and now they have responded to your Google Form.
So you, as the creator of the Google Form, you have your setting options at the top, and then you have these two tabs. You have the Questions tab, which is where you edit your Google Form. And then you have your responses tab, which is where you will be able to view all of the responses to your Google Form.
So first of all, let me talk to you about what you see here at the top. So right now we are-- let's imagine that we are on the responses tab. So I am going to go in order.
So on number one, you see that little green square with the white lines across it? So that is the icon that we'll click on if I would like to generate a spreadsheet of the responses to this form. And number two, I have a vertical menu, and this vertical menu offers me the opportunity to receive email notifications when there are new responses.
Now personally, I don't recommend it if you're sending it out to a large number of people because then your inbox is going to be flooded. It's going to be flooded with email notifications about so-and-so who just submitted a response, and then it might get a little overwhelming in your inbox. So you decide.
In number three, you can toggle this option. Right now, for example, on this form, if you see it, it's in color. I am accepting responses to this Google Form. Now, if I were to if I were to click on it, it will turn gray, and that means that the user will no longer be able to access this form.
So for example, if you are setting a deadline. Personally, in my classes, I ask for a deadline, let's say, Friday at 2 o'clock, and 20 people have submitted responses through this Google Form. And at that point, I grade those 20 responses, and then I'm not going to check this Google Form anymore. I'm done with it. I'm done.
I don't want to go back and read more. So I'm going to toggle this option, and I'm going to lock it, essentially. And I will not allow any more responses. Then it's your choice if you want to momentarily open it for somebody else to submit a response.
And now, number four, I'd like for you to observe the three different views. These are three different tabs for the responses page. You've got a summary view, a question view.
So in question view, you will be able to see all of the responses to one particular question at a time. And then you are going to have the individual view. So right now, you can see on the image that I have here, on this slide, the individual tab is selected. You see that it's kind of like yellowish. And so I will see each person's submission one by one.
Now, number five is a drop-down menu. And if you click this drop-down menu, you can go to a particular person's response. Number six is you can click on these arrows, left or right, and it will take you to the next or the previous response.
Number seven, you can print this particular response. You can print it here, or in number two, you have the option-- that menu will give you the option to print out all responses. But I don't know if you want to go there. And number eight, deletes this particular response. So whatever you are viewing, you will delete this response.
Fortunately, Google has a little reminder for you when you click that, and it just tells you, warning, this action cannot be undone. So be very careful when you do this. If you accidentally click it and you need a particular person's response, then you would have to contact them and say, could you please, please fill out this form once again.
So in reviewing my responses, so these are some things that I would do once I am reviewing a particular person's response. So let me just show you what that looks like before I go into this. So here you go. I have my responses.
This is my demo, so this is not necessarily what you all just submitted. So here, I am on the individual. Here we go. I am in the individual view. Now, I am viewing the submission that student Billie Jean submitted.
Now, here I can view what questions she missed and what questions she got correct. Now here, you have the option to either add more points, or maybe give less points if you'd like. So let me show you what that is.
Now, if you notice, when I made changes, you notice at the bottom of the screen, this little window popped up. And it prompts me to discard or save my edits, so please make sure that you save. One thing that I like to do, especially with a form like this that has many questions, is I make my edits, whatever edits I have to make, and I save at the end. I save in the middle, and then I save at the end. Because watch what happens.
So let's say I made some changes here. Now I click save, and it takes me back up to the top. So for me, it's just a little annoying that every time you click-- I'm at the bottom of the page, and then I have to click save. And it takes me back to the top of the page.
I don't want to be doing that, so I just save it. If I'm reviewing a response, I hit the Save button I feel like in the middle of the page, and then, of course, at the end of the page. Please, please, please, please, please make sure that you save your work.
One more thing, so regarding feedback, now, vary some feedback that I would like everyone to see. Now in previous forums, I believe that you were able to see that when you viewed your score. Now this time, it's going to be a little different. If you remember from my settings, I selected later for manual review. So that means that you will be able to see all of this feedback until after I released your score.
Now if you notice, on the top-right in the image, it says feedback. So feedback, this particular feedback, everyone will be able to view this feedback. So any person who submits a form and then receives a score, they will be able to see this feedback.
However, if you add individual feedback, this will only appear-- add individual feedback will only, only appear in the responses tab because you are viewing a person's particular response. Again, please do not forget to save. And when you have this option selected later for a manual review, only with that setting option will you see this box at the top of-- I'm sorry-- at the top of your responses tab.
And if you notice, there's a little lock on the left that says, score not released. And that means that I have not sent an email to my student Billie Jean with her score. So you would have to click on the button on the right to release score, and then that will take you to another window where you can send them an email with your score.
Now, let me go back to show-- and I will show you how to add feedback for everyone. So I am here on my-- let's go to the quiz that you just took. 62 responses, awesome, thank you so much.
So how do I add feedback so that everyone will receive it? Now, you might want to do this when-- imagine that 75% of your users got this question wrong. And so you just want to send a refresher out to everyone.
So if I am on my question, on a particular question, for example, last name-- let's do a different one. Right here, so now I'm in edit mode, as you can see. I'm editing my Google Form, and now I have the answer key. I will click on the answer key.
I hope you got that right. So I will click on Add Answer Feedback, and here is where I will add feedback for everyone to see once again. So here you can add feedback or answers that are incorrect or answers that are correct.
So I want to send a little refresher for the students who get this question wrong. I want to make sure that they watch a video or read something. I can refer them to the material where they can review, and then I can reassess their knowledge.
So let's imagine that I want to direct them to this informational video about bees. So all I would do is I would copy the link to this video. I will show you once again.
I will copy the link either from the address bar or from the share arrow. And what I would do is I would-- I can either enter it here, or I can add a link here. Now, this is a video, so I also have the option to just add a video. But it either way, if it's a link, it'll work. So if it's a video, you can choose either option.
So the text, I will say, please, watch this video one more time for review. And I will link, and make sure to add and save. So now when my student receives their score from me, and they've got this question wrong. Then this feedback will show up for them. So let me show you how I did that one more time.
I would go to any question that I have on my Google Form, and I would find this option through the answer key. Oh, I already have feedback there. Let's see-- right here, so once again, answer key, add answer feedback, and for-- let's do this one.
So students, they need a refresher on what is a hyperlink, so I want to make sure that they watch this video as a reminder. Let's see-- try again-- we'll text-- please, watch this video one more time for review. I will add.
And if you'd like to add any feedback for correct answers, then you can just toggle over. And let's see-- great job-- make sure to save. Now in your edit mode for your Google Form, you will be able to view any feedback that you have added.
And remember, when it says feedback just by itself, that means that all people who receive their score will be able to see your feedback. How are we doing, Anthony? Do I need show that to them one more time, or may I move on?
Anthony: There are a couple questions. So on the feedback, one question is, what if you add answer feedback prior to sending the form?
Monica Espinoza: So you can't do that. For example, because you want them to watch a video? Is that-- I wonder if that's what the person is hinting at.
Anthony: I think maybe the question is because you are showing us how to add the feedback right now after students have already, or after, folks have already taken the quiz, but you can also do this prior to sending out the form. Right?
Monica Espinoza: Oh, yes, most definitely, and in the quizzes that you've done in the past, for the people who have participated in the past, if you remember, you were able to view your score right after you finished, right after you submitted your Google Form. With those settings, you would be able to see the feedback right after. Right now, I am adding feedback based on what I see, based on the results that I see for this person.
But yes, can add feedback before. However, they will not be able to see your feedback until after you release their score. If, if, if, if, if in your settings for the form you have selected immediately after each submission, then any feedback that you add would be visible to them right after they submit their Google Form.
Anthony: Great, Monica.
Monica Espinoza: And in that-- let me just add that. If you have that option immediately after each submission and the person views the feedback, unfortunately, with this particular setting with immediately after each submission, you will not be allowed to add individual feedback because you won't have an email address to mail it back to them. So just keep that in mind.
Keep that in mind that immediately after each submission will not allow you to add individual feedback. Just keep that in mind. We're good to go?
Anthony: A couple more questions, Monica, there's a question, how do you do feedback to all?
Monica Espinoza: So that is a way-- what I have shown you, that is a way to act feedback to all. That's exactly how, and let me just show you one more time. Once again, you are in edit mode. And because this is a quiz, you have the option to add an answer key and add feedback.
So I'm in edit mode for my Google Form. I would select the answer key. I would add Answer Feedback. And I can say-- I could either just type my feedback, or I could add links or video to my feedback.
So for a correct answer, I would say something like, you did great. And an incorrect answer, I could say something like, read the article again. If it's an article that you want to point them to, a web page, a video, whatever it is that you would like for them to review again, or maybe you want to say something like-- I don't know-- you get an A for effort, or whatever it is that you want to tell the person who got this answer, incorrect.
So once again, let me just show you how I would add a video, for example. I would need the link to this video. So I am going to copy and paste it from the address bar. I can copy and paste the address from the address bar, or I can take the address from the share. We'll share arrow, and I would copy.
And I'm here. So now I am linking it to this video. Watch this again. For example, I'd add it, and now it appears like this.
And so this feedback-- only the people who got this answer incorrect, only they would see that. If they got this answer correct, then what they would see is, you did great. What I am doing right now, general feedback, this is what everyone is going to see. So the opposite would be individual feedback, which is what I am going to go into next. All right, Anthony. Yeah.
Anthony: So Monica, we got a little clarification on the question. If it happens that you want to send the same feedback to everybody, not--
Monica Espinoza: Yeah, this is the way.
Anthony: OK, so you'd have to put the same thing in the correct as you would put in the incorrect.
Monica Espinoza: Right, exactly, and I do this in my questions tab. So any feedback-- it could be a little confusing if you're new to the terms. Because feedback versus individual feedback, I guess it's not very clear.
Just keep in mind that when you-- it will say, add individual feedback. And that means that it's individual feedback for the form, the particular response that you are reading at the moment. Whereas in my edit mode, in my questions, I would only see the option for feedback. Then you delete that.
So here you go. And this feedback that you add here, this is going to be visible to everyone. Here you go. And depending on your question type, if you see here, it doesn't say correct or incorrect.
The reason for that is that because this question is not multiple choice, or it's not a checkbox. So that is why it doesn't say correct or incorrect. That's why. We good?
Anthony: You're going to talk about releasing scores later. Is that correct?
Monica Espinoza: Most definitely, yes.
Anthony: OK, so we'll hold off on that question. There's one other question. Are you going to talk about any more about assigning points to questions, and if you want to edit that? The question just about the points is when you make edits to the points, is it for the individual test or for all of them? And I'm not sure what "them" is but--
Monica Espinoza: OK, so if I wanted to-- let's go back to my questions tab. I'll show them both. So now, I've created this form. And at this point, three people have already filled it out as this form is.
Now, if I wanted to go back and assign-- let's say, let's make this question-- it's currently worth two points. But you know what? Now, it's just such a great question that I'm just going to make it 10 points. So there you go. I can change it. That is how I will change it.
And now, however, you have to keep in mind that this person right here, Billie Jean-- so I'm looking at individual responses. And I'm looking at student Billie Jean's submission. And I am going to go back to that question.
Now, this person, they didn't type-- the name is not correct. So the only thing is they didn't write it with a capital letter, so maybe I'll give them some points for it. And I would just go up to add points or down to take away.
So I'm going to give them half credit for that. So this is how I would add points. I can add points-- I'm sorry-- I can change the point value of a question after I have done it in my edit version of my Google Form, if that makes sense.
So here, I see that this person who got this question wrong-- but I can still make the choice to give them points or not. So that is how I would change the point value to the form itself or to the individual response. So the point values can change at any time. I hope that clarifies it for you.
Anthony: Yeah, Monica, I believe so. You're saying that the way that you have to do it is you have to go to the individual questions and adjust the points that way.
Monica Espinoza: Yep, that's exactly what I'm saying. Yeah because it's not the form. The form, unfortunately, when you create a form, you can't make the entire form worth 20 points. No, it doesn't-- on Google Forms, it doesn't work that way. You have to assign points to each question. So that is how you would have to go individually to each question and assign the points that you would like.
Anthony: Perfect. So Monica, I think we're good on the questions if you want to continue.
Monica Espinoza: OK, yes, so I'm going to go back to the response. And I will show you how to add individual feedback. I just want to show you, well, actually, no, let me go back to this.
So right here I've got-- let's go back to Billie Jean. And I see that right now it tells me that with what she submitted, her current score is 25 points out of 44 possible points. Her score has not been sent to her. Her score has not been sent to her.
I am going to review this form. And once I am done reviewing, I will release score. And I'm going to walk you through that.
Here I am reviewing the score. I see her last name, Jean, and her first name. I don't want to make you dizzy as I scroll.
So I see the presenters name, yes. And this person typed in Monica with a lower case m, so I'm just going to give them five points for that. If you take a look at the bottom of my screen now, that little window popped up prompting me to save.
I'm going to hold off on that. It's your decision to hit Save every time or not, but I'm just not going to save right now. So this question is also wrong.
If I felt bad or if I had a change of heart or if I wanted to accept this answer, I could add points. But in this case, I am not. It is a fat zero.
I wonder how many people got this incorrect-- were fooled by the ELS and the ESL. So this is correct. I have assigned it as two points, so I'm going to give it two points. This was correct. And if you see here, this is the feedback that Billie Jean is going to see when she receives her score, or in your case, what you are going to see once I release your scores.
Now here, you were-- I'm sorry-- the students were supposed to mark all that apply, so this is incorrect. And they only got this one. So if I felt like they deserved it, then maybe I would give them one point. That would be up to you.
So this was correct, sorry, two points. So this is when you learn how much work you want to put into your Google Form. Because if it's a really long form, you got lots of questions, then it's going to take you a minute to find your rhythm and go through all of the questions to review.
That's correct. This is a general feedback. And now, if you see here-- I'm sorry I didn't point it out in the previous questions-- I am looking at Billie Jean's response right now. So now I have the option to add individual feedback.
Did she get this question right? Yes, she did. So I can add individual feedback, and I will just add to it, to what I already have. And I'll say, you did great.
When you add individual feedback, especially right now in our online learning setting, it's definitely a more personal touch. Normally, when it's pen to paper, were able to circle star, make arrows, and write personal comments to our students. So I found this add individual feedback a very necessary part of creating an online presence and building rapport with your students as you both go through the online learning experience because this is one way for you to connect directly to one on one student.
Maybe, you don't have as much time to, in virtual meetings, to say, hey, Anthony, you did a great job on your homework, or your essay was great. So adding individual feedback definitely gives you a personal touch and just one way to connect with the student personally. So I highly recommend that you add individual feedback to at least one of the questions on your Google Form. I believe that it really helps you connect with the student and add that positive reinforcement or encouragement. Yes?
Whoa, OK, this was wrong, zero. Now here, I'm going to point them to a resource. I'm going to add individual feedback. And if you see, it's the same type of window as adding general feedback. However, I wish Google was a little more clear on this because it just says, add feedback.
However, I have clicked Add Individual Feedback. So only my student Billie Jean will be able to see this feedback. So I want to point Billie Jean to this video. I will take the link for this video. I will copy it.
And I am-- sorry-- where was I? Here you go. I will paste it. I can either paste it into this field, or I can add the link here.
And right here, enter feedback and the text to display. | text to display will be for your hyperlink. So let me show you.
So if you see the text for the hyperlink is right here. It says, hello. And my feedback is, watch again. That's just an example, not the best, but there you go.
I will save. And now, Billie Jean, when she receives her score, she will be able to see this. How are we doing on questions?
Anthony: Monica, I think we're good. I just want to put this one question out there for you. You can answer now or later. So if you set all of this up ahead of time, if you set up the questions, the feedback, show answers, et cetera, before you send out the form, could it be automatically graded and also give appropriate feedback to the appropriate students?
Monica Espinoza: Yes. So as I did in previous, for the forms that the participants filled out in part 1 and part 2 of this series, I added the feedback beforehand. And once they were-- it just depends on the type of question that you select. So for example, this is a multiple choice question. I'm sorry. You have the option for feedback.
Now, if you select in your settings, once again, if you select the "later for manual review," this is where-- that's where the-- sorry, that's how the student would be able to access their score and the feedback directly through you selecting immediately after each submission. Otherwise, if you select later after manual review, you are going to have to go through this process that I am showing you right now. If I've added the feedback already, Anthony, and I'm not even going to look at these people's forms, these people's responses. They're all multiple choice questions. I don't need to know.
Then I could just go ahead and release scores. And I don't even have to review responses of these-- I've previously added the feedback. So I hope that answers the question.
Anthony: Yeah, it sounds good.
Monica Espinoza: Yes? OK. Sorry, I got carried away there. I'm sorry if I didn't answer it very clearly.
So we are with Billie Jean. Now, there you go. Oh, two points, now, let's see. I'm ready. I'm done.
I've reviewed-- oh, actually, here you are, the last one. Sorry if I'm making you dizzy. So if you notice, the last question was a reading question. And that, you would have to individually go to any reading question and assign points based on how well you think the student wrote.
So here, the student submitted, lower case, the teacher speaking. So this is where you would add individual feedback. And maybe, what I like to do when I'm doing this is I copy it.
And then I say, the teacher speaking. And then maybe something like, my corrections. And I would say, the teacher is speaking.
So I recommend that in your Google Forms where you make the choice later for manual review, my recommendation to you is that you do not ask for lengthy responses. But that's just my personal choice because I don't want to have to read 10 paragraphs and have to edit 10 paragraphs in a Google Form. I would definitely not recommend that.
That could be very time consuming. So maybe, keep your questions shorter response, maybe just two or three questions where you ask for written responses, or maybe only one lengthy response. That's just something that I've learned over my time using Google Forms.
So now I have looked at that. And I say to myself, well, it doesn't have a period. It's lower case. There's grammar mistakes.
So I'm only going to give the student one point, or if you're feeling kind, two points. Now I have to make sure that I save. And now, if you notice, Billie Jean's score has gone up. Now she has 28 points out of 44. I have reviewed her responses, and now I'm ready to send her score.
I would now go to a little button that says release score and make sure that the correct box is checked. And then I would send emails and release. And now, Billie Jean is going to receive an email where she would be able to access her score, and I'm going to show you that next.
Send emails and release-- now, this is where it matters that the students or your user types in their email correctly. Because if they do not type it in correctly, then the email goes into cyberspace. And you will probably get an error message.
They weren't able to deliver the email to said person. So in that case, then maybe the student would reach out to you and say, hey, I haven't gotten my score, or you would have to communicate with the student or the person and let them know what their score is. So just please ask them and yourself as well to double check your email address when you are typing it in.
So there you go. And now I have sent Billie Jean an email, and she will receive this. So Billie Jean is going to receive an email, and it will contain this.
It will give her score, and then she will have to click on View. She'll click on View, and it will open a new window-- I'm sorry-- a new tab. It will open a new tab, and it will show her the form and all of the questions she missed, the points that she received for each question, as well as any feedback that you-- I'm sorry-- any feedback that I added, both general and individual.
When the student sees the feedback, they just see feedback. They don't see like, oh, this is for you, individually, or just for everyone. They just see feedback. So am I OK, Anthony?
Anthony: Monica, let me just ask this one question. So remember when we were using paper all the way back in the day--
Monica Espinoza: All the way back.
Anthony: --so and as a teacher, at the very top of the test or the quiz you're returning, you might write some general comments, great job or put it star or other kind of sticker on it or whatever. So is there an equivalent in a Google Form? Is there some way to do that kind of an action on someone's returned form?
Monica Espinoza: No, there is not. However, what I do, Anthony, is I just change the first question, which is their last name. I add individual feedback there. That's the way that I have addressed that in my use of Google Forms. So here I would say, you did a great job.
Oh, and Anthony? One thing that I do here, I always try to add something, a personal touch, to a Google Form. So this is my student Billie Jean. So I would say something like, Billie, you did great.
And I would just maybe add a little more to that message, but I always try to make it personal. And in my general comments to the student, I always use their name. Maybe, that's something that we would do face to face or something that we would do on paper way back when. So that's how I address it.
Anthony: Great, that's a very creative response. We do have a couple more questions about releasing scores. But if you want to continue, and then we can circle back to those questions, or do you want to get those questions?
Monica Espinoza: How about-- yeah, let's do the questions now.
Anthony: When the scores are released, do they have to be released individually or one at a time?
Monica Espinoza: No, they can individually or one at a time. Individually or all at once, you mean?
Anthony: Yeah, the question is, do they have to be released individually or one at a time-- sounds like that's the same thing. What are your options?
Monica Espinoza: What are my options, right?
Anthony: What are your options in terms of releasing the scores? Let's start with that question.
Monica Espinoza: So you have two options. You can release everyone's score all at once, which is what I'm going to do with your scores, or you can release each person's score after you review their response or any time. So it can be individually or all at once.
However, once you review a person's response, if you make any changes to it, make sure that they are saved. Make sure that they are saved. And then once you click on release score, if you see, I have the option for all respondents or just her, Billie jean.
So this is how I would release it all at once. And this is the email that I showed you. This is what they will see. So please, click on View to see my comments and your points.
So by clicking all respondents, this is how I would release the score all at once. That's very convenient. Other questions regarding releasing scores?
Anthony: Yes, we have a bunch of questions that have now shown up. Let's go to this question, Leslie. If you release scores and then later changed the possible points or add more feedback, does it automatically update the changes for the students feedback, and so meaning when the student clicks on the link from the email that comes after the scores are released.
Monica Espinoza: So I just did that right now. I'm editing. I saved.
And if you notice right here, it says, updates made after release. Unfortunately, they will not see that. So yeah, that's the short answer to your question.
Anthony: Another question, can you release the score only without the View option to see the quiz again with their answers?
Monica Espinoza: Let me double check in the settings. Let's see what options are. So here you go. Let's go to quizzes.
Now in your settings on the quizzes tab, right here, the last section is about what respondents can see. So if you don't want to see those things, make sure that these are not checked. And you would save your settings, and that's how you would do that. More questions?
Anthony: Yeah, a couple more, so one, another question, does the score only show the number correct out of the total-- for example, you showed us the 14 out of 36 with the one student-- or can it show in a percentage if that's the way that teachers are sharing their feedback with students?
Monica Espinoza: Oh, no, it only shows the-- I'm sorry-- it only shows the score, the 14 out of 30. Now if you wanted to do that, if you wanted to share the percentage only, then maybe you could add individual feedback. You could add individual feedback, and you can say, for example, 75%.
Now, what you would have to do is you would have to make sure that your settings and quizzes, that you uncheck. You uncheck those boxes if you don't want them to see that. If you only want them to see-- oh, no, you know what? I'm not sure.
I've never been in that situation before, so I don't know if by clicking these I will also not be show them my feedback. It's a good question, one to ponder. I'm sorry that I don't have an answer for you, so leave that in the parking lot if anyone else can answer that or just-- yeah.
Anthony: Another question is if you're sharing the scores for all of your students, can everyone see each other's scores?
Monica Espinoza: No, they cannot see each other's scores. Now if you-- right now, I have-- my current settings are "later for manual review." And also, in your setting options, if you remember when you submitted the form, you probably got some options that said, edit this submission or view other responses or-- sometimes, it gives you-- I'm not sure quite how many links it gives you once you submit your form. Now, right now, once again, it is "later for manual review."
Now if my options were for my users or my students to view their score right after they submit this, there's going to be an option where it says view a summary, something like-- I don't know the exact wording. But let me show you in the settings. Right here, do you see that?
They will see a summary chart of text and responses for other people. But right now in my current settings, even though it's checked, you won't be able to see it. That option works for immediately. OK?
Anthony: OK. And there was one more question. When-- sorry-- when do respondents see those options that you can check or not, immediately after submission?
Monica Espinoza: So the option to--
Anthony: I believe that we're talking about those settings options that you were showing us a little bit earlier.
Monica Espinoza: Yeah, so once a person submits their response, they will be taken to-- I believe today you saw something that says, thank you for submitting this. You will receive your score in two to three days. And right below that message, you're going to see these links that appear and edit your response or view summary-- I'm sorry-- I don't know the word in view summary-- view summary, charts, and text responses at that point, only at that point. If they close a window and then try to access it, they won't be able to access that any longer. Anything else?
Anthony: And let's see here-- answered that one. Yes, what about retaking the quiz? Can they retake the quiz and then have a new score update their total responses?
Monica Espinoza: So you know what? Thank you so much for reminding me. That's one thing that I wanted to share with you. So let me go back to right here, my responses.
So we're done with Billie Jean. You released Billie Jean's score. Now, let's go to another student. This student, wow, and I see, oh, my goodness, this student got 6 points out of 44. What is going on?
So what I am going to do here is I'm just going to tell my student Eleanor. You know what, Eleanor? I need you to review this, this, this, and this.
And what I can do is I can-- yes, I can tell her directly-- hey, please, retake this-- or I could make it very accessible to her. And I can copy the link. I can copy the link to this form once again, and I can just add it as individual feedback. Please, retake this quiz.
Maybe, I wouldn't say that with so many exclamations marks. But now when Eleanor receives this, at least we've made it a little easier for her to just click on the link. Essentially, what you're doing is you're sending her a link.
Now if a student submits another response, it won't update the response that they previously gave unless-- so what you're going to see is you're going to see two submissions from Eleanor. And then you're going to decide-- if you want to-- you're like, oh, this was terrible. And then you decide to delete it and only view the other one, then you can do that. If not, just view the response after the student has retaken this quiz.
So once again, this is how I communicate with the students and tell them, hey, please, retake this. But again, you can just directly tell them, please, retake this quiz. If you tell them in an email or you send them a text message or in a virtual meeting, that is how you can ask for them to retake the quiz. That makes sense? I hope.
Anthony: Sounds good, Monica. Just a comment, if you have any thoughts about this, so it's-- we're talking about feedback. So it seems that immediate feedback is preferred. If there is a lot of adding of feedback and adding of links and getting back to the student, is it the same day or days after? The feedback could be loaded at the time the form is released, and perhaps you are holding on for manual grading a text that can be graded quickly.
Monica Espinoza: Yeah.
Anthony: Just a comment.
Monica Espinoza: Can you read that one more time for me, please?
Anthony: Sure. Again, just a comment, this isn't really a question. This is just Suzanne's perspective. It seems that immediate feedback is preferred. In terms of all the ways that you could give feedback, she's saying that maybe immediate feedback is preferred.
Monica Espinoza: Yeah.
Anthony: If there is a lot of adding of feedback and adding of links and getting back to the student, is it same day or days after? She's just concerned about that. The feedback could be loaded at the time the form is released, and perhaps you are holding for manual grading a text that can be graded quickly.
Monica Espinoza: So once again, you make this feedback accessible to them. With this current setting on my quiz, which the "later for manual review," with that current setting, the student will not be able to view the feedback until after you've released the score. So that would be up to you, depending on what your timeline looks, how busy you are, or when it is that you do that. But if you want them to see that immediate feedback that you're just making general to all students, then you would have to select the option "immediately after they submit."
Right now, to address the issue, normally, this form, I added a lot of individual feedback as a demonstration for you. Now, this quiz has a lot of questions. And if maybe there is just a lot of feedback that I want to add, then, honestly, just like my general feedback, maybe I just want to add it all in one place and not have to constantly go to each question and add individual feedback to each question.
So that's another way of you just being a little more conscious of your time. You just add it all in one place versus each individual question. If that's one way that you want to do it, that could help out with time.
Anthony: Monica, to circle back to the question you just answered about if you have a student and you want the student to retake the quiz because of their first try, can you talk a little bit about what happens to the Google Sheet? So for example, you said, well, I'm going to allow the student to do a second try. Then you would go back in manually and delete the first attempt.
So what happens on the Google Sheet? Does it also get deleted there as well? Do you have to go and manually delete it on the sheet?
Monica Espinoza: I believe, so one side, so if I have previous-- that gets us into Google Sheets. So now, let me go on into that and address that question, Anthony. So now, maybe I want to view all of my responses in a Google Sheet.
So currently, this submission by student Eleanor is just terrible. It's just terrible. Now, I will generate a Google Sheet, and I already have it here.
Sorry, here it is. Now, I have generated this form. Now, I go back to this form, and I delete it. So no, right now it will not upload-- I'm sorry-- it will not automatically update.
What you could do is generate a new one. Whoa, sorry, I'm not sure if it will allow you to. Got it. No, apparently the answer is no, so we'll have to just delete it.
And obviously, when the student submits another form, it's going to show up here. It's going to order them by time submission. So whoever turns it in first, then that's how it orders it.
So if you want to put all of these under alphabetical order and then just delete her terrible submission, that's how you would do it. But currently, no, it does not. It doesn't update once you deleted-- after you-- first, you generate a Google Sheet. You go back, delete the response on the form, but it will not appear as such on the spreadsheet that you have already created. That answers the question. Right, Anthony?
Anthony: I believe so. And Monica, we're about two minutes away from 2:30.
Monica Espinoza: I know.
Anthony: We have-- I know.
Monica Espinoza: Oh, my goodness.
Anthony: We do have one more question in the queue, and then if you want to maybe wrap things up. Question is, how do you limit the amount of times a student can take the quiz? This teacher said she once had a student take the quiz six times.
Monica Espinoza: So right now, there's not a way to limit that on Google Forms. That's the short answer. You would have to-- one way that you could sidestep that is by toggling the options on your Google Form and then just not accept responses anymore. But when you click this, it just won't accept responses from anyone. So there's no way that you can particularly lock a student from taking this quiz x amount of time-- times, sorry.
Anthony: Very good, Monica. Thank you so much. So again, we're one minute from 2:30. So if you want to wrap things up, and we'll take it from there.
Monica Espinoza: So yes, I still feel like I have to share so much more with you. I wanted to talk to you a little bit about Google Sheets, but the information is available in my slides. So you can still access that information that I was unable to get to.
Just my recommendations for you when you have this particular setting is I mentioned to please double check your email. I want you to consider your answer key. If there's more than one possibility that more than one answer that you are willing to accept for a particular question, make sure that you add all of that on your answer key.
Reminder for the lengthy responses, yeah, how many of those do you want to correct on your quiz? And often, when students receive an email, I've poured my heart into individual feedback, and then a student sees this email, and they just see 14 out of 36. And they're like, oh, that was my score. But then they don't actually click View to view my feedback, so just remind them that is how they would view all of your feedback.
One very quick thing, once you've got your data, reassign the quiz like what we've already talked about. Use the responses for error correction exercises, or make a copy of the quiz, and send a student that particular copy of the quiz. You can modify some questions, or you could only ask them to answer 5 of the original 10 questions. So that is how you could use this data that you receive from your responses.
I'm sure that we all have wonderful ideas now about how to use Google Forms. Thank you so much for your time. I'm sorry that I wasn't able to get through everything, but I hope that I addressed all of the questions that you had from what we did cover. I wish you the best in your continued endeavors. And please, I know this is a process, so let's be kind to ourselves. Anthony, I think that I am done.