Francisco Pinedo: Good afternoon, everyone. My name is Francisco Pinedo with Soledad Adult School, and I'm also an OTAN subject matter expert. I am very, very happy that we have about 200, over 200 attendees making it one of the biggest webinars that I have done. And I'm very, very excited.
And we're in for quite a roller coaster ride, I could say, with we know that we're doing distance learning or we're at least trying to do distance learning. So it does going to-- a lot of us are using Zoom. Some other agencies are using other platforms.
But today I'm going to be focusing on using Zoom in the adult ed classroom. So once again, Francisco Pinedo, Soledad Adult School, an OTAN subject matter expert. Our presentation title is Using Zoom as a Distance Learning Tool in Adult Education. Let me go in to my--
So the objective for today is to inspire you to use Zoom with your students. Also to guide you from the setup of a Zoom account to hosting your first Zoom meeting, and also a good way to connect with your students is using Zoom. So I will be talking about how we use Zoom here at Soledad Adult School, and how I use it personally as well with my students.
I do want to start with a little bit of a disclaimer, is that, for example here in Soledad, we only use the basic Zoom account. So you could log in to your Create An Account, which I'm going to guide you on how to do. But with our free limited account, it doesn't have all the bells and whistles that if you're using your district Zoom account, you might have. So that's something to consider is that we're using the quote unquote free account. But right now, it is unlimited time because of what we're going through.
I also want to say that using extra features like polls, breakout rooms, confuses many students. I have tried it twice with my students, and it does cause a little bit of confusion for them. So I just want to throw that out there as well. And most students access Zoom via a smartphone, so their landscape is very small. So we're presenting, or at least I'm presenting on a nice 16 inch computer, my laptop.
But we have to remember that many students, their landscape might be a mobile device and they're not going to be able to see everything that we're going to be sharing, or the polls, or the breakout rooms. So it does make it a little bit harder, so we have to take that into consideration as well.
So the agenda for the next hour or so is we're going to be covering how to sign up for an account, a free account, how to schedule a meeting, how to set up a meeting, test trying a meeting, which is very, very important. I'll tell you why later. Inviting students to a meeting, and what to do, and what things you could do during your meeting.
So the first thing you want to do is you want to set up a free account. So you could go to www.zoom.us, and once you go on to the page, on the upper right hand corner there is a orange button that says sign up, it's free. So you would click right there. You could click on it, and then from there you would follow the instructions to set up your account.
I do suggest you use your work email to get unlimited meeting time. A colleague of mine, she used a-- well, I asked her to set up an account using her personal account, and it was only limiting her for 40 minutes. This was two weeks ago. Things might have changed. With Zoom, things tend to change on a daily basis.
So you would go in to sign up. It's free. You would click on it. Again, it's on the upper right hand corner of your screen. There is an orange square with white letters that says, Sign Up. It's free. So once you do that you would, again, follow the instructions. And they're very basic. Again, it's your email, your name, your agency name, basic information like that.
So once you set up your free account, you're going to want to schedule a meeting. So what you would do is, again, you would go back into your Zoom account. And then on the upper right hand corner-- on the upper right hand corner, you do have, on the very far right you have your-- if you upload a picture of yourself, it's in a little round circle, or you might see just your initial.
And then there are three choices. Not the first one, the second one, but the third one from right to left is going to say schedule a meeting. And that is where you are going to be scheduling your meeting. So once you have your free account, you're going to click on schedule a meeting, and then right there you will set up the meeting. You would have the information. For example, your personal meeting ID, your address that you're going to use to share to your students.
And then it says what type of account you have. Notice, mine says I have the basic and I could upgrade. So in that case, because I created it with my own, you could see that I'm using my actual school account. And then this is the link right here that you see right under, that says Personal Meeting ID. That is mean most of the times I use the same meeting room. Might not be the best practice. I'll explain why a little bit later. But this is the one that I would share out with my students. And they would have access to.
Seeing in the questions it says, "Is this account setup the same process if your school district have developed?" That I wouldn't be able to answer because I'm using my account. In my district, each of us has our own account. We don't have a district account. The district does have an account, but they only use it for them.
As teachers, we don't have access to it. So I'll look into it. Definitely look into it. You could email me. I'll put my email address afterwards, and then we could exchange information.
Yeah. I won't be able to enlarge, because it's a screenshot of the screen when I was setting it up. So if I do that, it's going to-- I'm doing the presentation. So I won't be able to enlarge things.
Melinda Holt: And Francisco, I'm going to jump in here real quick. This is Melinda, everybody. If you go to your view options, you can also increase the magnification or the size of the screen you're looking at. So that may help as well.
Francisco Pinedo: Thank you, Melinda. And the question, who gives the personal ID? The personal ID is generated in Zoom. So they do all that. So when you're scheduling a meeting, the topic. So you want to name the meeting so. In Soledad Adult School we run-- there's days when we run four, upwards of four, maybe even five meetings.
So you want to make the meeting, the title of the meeting. That way also when you send it out to the students, they're going to see this as well. So I usually name it whatever the name of my class is. So for example, I would put Francisco Pinedo's Digital Basic Computer Class or Computer Literacy. And then the description, I would add information. This is a Zoom meeting for our computer class that meets on Tuesday.
That way the student knows. Because some of our students are in two to three to four different Zoom meetings, depending what subject. And then you also want to do the when. You want to set the date and set the time, and set the duration.
I have found that about an hour worth of instruction is pretty good. After an hour-- mine did go two hours last week --after about the hour and 15 minute mark, you know, people were a little bit antsy. They were a little bit restless. And you started noticing, because the first we were doing video. So I would say about an hour. And then that way you'll be able to deliver your instruction, and it will be easier. You'll be able to stay more focused.
Time zone. Very, very important. By default it's the Pacific Time Zone, but you'd be surprised. The first time I created, I had set up my meeting and it was on Eastern Time. So that's a big difference.
Meeting ID. You could do it, generate automatically. Or you could use your personal ID. I tend to generate it automatically. That way every time there's a different ID meeting. We've heard a lot about people Zoom bombing what they call classes. So this way, every time a new meaning ID is generated.
Password. That's up to you. I have tried it with password. And for some of the students, it has been a little bit of a barrier, because they confuse the meeting ID number with the password. So if they are clicking on the link from a mobile device, I believe the link already has the password. So it's just the one click.
But for many students who are accessing it on a computer, they would have to put in the meeting ID and the password. So I have tried it with both. I have found it more successful if I unclip require a password. But again, that is up to your personal preference.
The first time I did, it was OK. The second time I did, I was able to get in everybody on time and get everything up and running. So I have a question here is, I am using the Zoom basic account. So that's the free account. Nothing of the business pro or anything. So it's just your typical basic account that in other times would only give you 40 minutes of instruction.
How do you set-- you can set reoccurring meetings. If you see right here, if you're going to have the meeting, let's say, every Tuesday at 6:00 PM for an hour, would put reoccurring meeting. But with our schedule sometimes, especially our students work schedule-- right now it's the beginning of their work season --so some of our students are actually getting out of work 6:30. So we always ask the week before, what would be a good time to set up the meeting? Is 6:00 o'clock OK, 6:30, 7:00?
So that's why I don't do a reoccurring meeting, because it would set it up by default on that same, at the same time. But if you are set, I'd like to say, set it in stone, then you could do a reoccurring meeting. When you are in the video part-- oops, went ahead --you do, it's up to you if as soon as you connect, you want to have your video shown, like for me in my case at the beginning.
The participants, I like to-- the first time around, I let everybody on the video. Because it was the first time that we're going to see each other after about three weeks, two or three weeks. But now I'm to the point where I don't want to have-- I don't want to have everybody's video on at the same time because of bandwidth issues, and then because distractions. Some of the students were getting a little bit distracted because the student was here and the TV was flashing in the background, and you know, all this other activity going on.
And then audio. My free account only lets me use the computer audio. So by default, it's on both already. And Alicia says that for security reasons, Zoom is requiring a password. Yes, it does. But again, you have the option to control it if you want a password or if you don't. So I'm looking at some of the questions before I continue. Let's see hear.
You do need a password. It's the new rules. I tried it yesterday, and I still was able to do that option where the students didn't. Can the students see this in Spanish? I do not know. I only do it in English. I have no knowledge if it could be doing in Spanish.
Can my students use their cell phone for Zoom? Yes, they can use their cell phone for Zoom. They definitely can. And that's going in the slide that's coming up. So once you set up your meeting, you click on the meeting tab, which is going to be on your left-hand side and towards the first top. And then right there you're going to have your information. You could add it to your Google Calendar.
And then notice, this one I did require a password. So it does have the little check mark. If I wasn't select a password, it wouldn't have the check mark. And then I have the URL here. Notice that it says copy the invitation. This is where we would copy the invitation and send it to all the students via the Remind app. We use Remind. You might use a different way of communicating with your students.
So whatever you use to send text messages to your students, that's how you would use it. We do use we Remind. And so that's how they would. So when they would get it, they would get a meeting invitation very similar to the one you got when you registered for this workshop, for this webinar. And it's going to have the information, the presenter, the date, the name of the meeting.
Notice for this one, I named my meeting Test Meeting, because I always like to run a test meeting beforehand. And then I would send out this information. I would click on this one here. It's towards the bottom right hand corner. It says copy the invitation link. So that's what I would do.
So now you set up your account. You set up your first Zoom meeting. I've invited the students. Now it's the actual first meeting, first Zoom meeting, or my first virtual class, as I call it. So for the first time, as you could see in the picture that is illustrated here with different images of my students, I have several students and you could see they're at home. Some of them are in their bedrooms. Some of them are in a quiet place.
So this one, I would allow the first time. It will be a way where we reconnect with each other. I feel it's very important to, especially right now, to connect with other people and see how they're doing. And I would give them maybe about the first 15, 20 minutes. We kind of talk how we're doing, how we're feeling, and things like that. It's just a good-- I just find it as good therapy for myself, and also my students did as well.
And then once I do that, I start doing the intro to Zoom. So I start telling them what is Zoom. So I tell them it's a way where we conduct meetings. And then we also do basic functions of Zoom like the chat feature. So then because most of them are on a device and I did see somebody at the top say they couldn't see the chat box because they're using a tablet. So each participant screen would see a box that has a unmute, start video, share content, participant.
And then there's three little dots. I know in Google, I believe, they're called the hamburger button. So you would press on that one. And then with that, you would see the option that pops up at the top. It says Chat, claim host. You want to claim host. So I always just tell them, click on the chat, the very first one. And then that way it would give them access to the chat screen.
So notice that their chat screen is very different maybe from if you're on a computer, you have it to the site. On their phone, what happens when they open up a chat box, is that they're not going to see your screen that you're sharing, but they're only going to see the chat box. Because we have to remember, landscape working on a big computer, they're on a small device.
So we have to remind students to make sure that once they chat something, that they click close on the upper left-hand corner to click close. And then that will return them back to the main screen that is participating.
Let me look at some other questions. How do you get the invite from the desktop to Remind? You copy and paste. So I would copy it and I would paste it into Remind. Or I would copy it and email it to myself. You would just do a copy and paste for that one. Let's see here.
There is a question from Stephanie. I wasn't able to send an invitation link that was highlighted for the last meeting I set up. The link was just plain text. That is one thing that I'm hearing a lot about during copying and pasting, because of privacy issues, things like that.
So you might just copy and paste, and then have the student do the same thing, copy the link and paste it into their browser. I know there's a lot of extra steps. But we don't want to compromise people's security, especially if they're accessing a mobile device that has their information, bank accounts, credit cards, things like that.
So there is going to be sometimes extra layers of security, but again, it's for our students security, and it's also for our security. So that might be a work around there. How do I print out the chat box? I don't think you can print out the chat box. Only if you do, for example, screenshots. I mean, I've never done that or needed it. I'm sorry, I've never done that.
But one way you could possibly do it, I know you can do it is if you do a screen capture. You take a picture of your screen from your computer. If it's on a Mac it's Control Command 4. On a PC, I don't know what it is, because I work only with Macs. So you would be able to do that.
So remind students to send chats to everyone, just like Melinda said at the beginning of the session. Right here in the image that I have of the chat screen that's on your upper right hand corner, notice that it says Send To. And by default it says Everyone. But once in a while, if somebody's chatted, it's going to have that person's name. So you're actually sending your chat instead of to anyone, you're sending it to just that one person. And if it's something you wanted to share with the group, you're only sharing it with one person and not everyone.
So it's always good to have a helper to monitor the chats. And for that monitor person, I let them open their mics so they can read the questions. For example, when I do webinars, it's my ESL instructor, Mrs. Fausto Araceli-- Vanessa. And then I also work with Araceli as well.
So with Ms. Vanessa, she is the one who's answering the questions. And when she's teaching the class, I'm kind of a monitor and I'm reading the questions and answering the questions. It's always good to have, if you could have one person-- excuse me, it could be another instructor. Or it could be a student or someone you have at home.
And with chatting, it's also encourage students to chat, it's a good way to assess their soft skills. If you pose a question, you're seeing how they're responding. So again, I always tie that up with a soft skills. Be like, well, if you're responding to your supervisor at work, what is the appropriate way to respond to a question.
Let me see. Some of the other questions I have. Let's see. How do you customize settings to select specific days on reoccurring meetings? So when you select specific days with your calendar. Let me just backtrack a little bit on that one. Because that's an important one.
Here when you do reoccurring meeting, when you hit that one, then right there you could customize the dates. So it's kind of like your Google Calendar when you set up an event, and you want it reoccurring. You could select the dates on it. So that one you would actually have to go into your account, click on the recurring, and then customize it.
So it won't do it for you. You have to manually select the dates that you're going to do, the times. Do remember sometimes holidays, sometimes for example, right now it's spring break. So I wouldn't have nothing set up with my students this week, or at least for me, because it is spring break. But if I do set a default, like I did at the beginning of the semester, they would get the calendar invite, or the reminder for today. They will log in. No one's there. Then they're texting, hey, what's going on?
So do customize it with knowing that holidays are coming up. For example, the next one coming up is Memorial Day. So you might not want to have it set by default to that Monday to every Monday at a certain time.
As I mentioned before, most students do access Zoom on a mobile device. So the image that you are seeing now is what I would see on my cell phone. So do consider how much you plan to show. And show knowing that most students have a screen size no larger than 6 and 1/2 inches. That's like your bigger end phone.
I do have a screenshot of what the students are seeing on his phone. So they're seeing this presentation, usually covering the first top half of their screen. And then the bottom half of their screen, they're seeing the buttons. Of course, if they do the landscape mode, they'll be able to see the full screen of my content, but they won't be able to see the unmute, start video, share-- well, you don't want to have them share content.
But the little hamburger buttons, I mean, that's how they call them in Google, so that's how I'm calling them. It's the three little dots that say More. They wouldn't be able to see that one. I do want them to see that one for features like chatting and things like that.
So let me see. And here I'm going to show examples how at Soledad Adult School we use Zoom. So we use it for our ESL classes. We also use it for our HiSET classes. I use it for my computer literacy class. And so this is our examples of how they use it.
In this one here, it says Vanessa Fausto is the instructor. So she is sharing her screen. For example, here the activity was write the words from simple present to simple past tense. And then here you have the students. So they're actually doing the instruction together. So for this one here-- for this one here, Ms. Fausto would say the word, and then the students would write it down in their notebook. And then she would call on a student.
For example, in this case she would call, let's say, Francisco. And then she would ask the student to unmute, or she could mute the student and ask them directly. For example, Francisco, what is the past tense of play? And spell it for me. And then Francisco would respond, played. And Mrs. Fausto would say, spell it. And then Francisco would say, P-L-A-Y-E-D. And then Mrs. Fausto here would be able to annotate it and put in the answers. So everybody is seen.
So there's different ways of doing it on the right side of the screen. I do see this was from Mrs. Araceli Fausto's HiSET class. She's teaching her students how to simplify fractions. So you could see that here she has the problems she's working with. And she is going step by step on how to solve the problems.
So there's different ways. With the ESL students it's sometimes easier to annotate your answer. When you're doing math, it's a little bit harder to do. But Mrs. Fausto's wonderful. So she finds a way on how to do it.
A couple other questions. Since most of students speak Spanish, how much Spanish do you speak during your online session? And what situations do you speak Spanish? Because we are still in English as a second classroom, an ELL class, we do encourage the use of English. So we give our instruction in English.
For the HiSET example that is on the screen, the instructor, it is Mrs. Fausto, those teach Spanish HiSET, so she does teach in Spanish. For the ESL, it's mainly English. The Spanish part, we use it mainly for connecting housekeeping rules, which I'm going to talk about a little bit later, on how to send them on Remind-- I'm sorry, on Zoom. So that's when it would be.
So if you don't have an assistant, or what happens if you have no one that is suitable for an assistant? Well, then you kind of are doing what I'm doing where I'm-- well, in this situation, I'm looking at the questions, looking at the screen. And so you can do it. It's just going to be a little bit harder. So that would be a work around.
The first meeting, as I said, this is with my computer literacy class. I have everybody's video open that wants to share. We just talk to each other. How are you doing, how have you been? And then I go over the ground rules and things like that. And then after that, I kind of don't allow video because, again, of bandwidth issues.
When you're having a meeting, there are different features that you can do that you can't do on a webinar. So what we're doing is a webinar. In a meeting, which is if you create your own personal free account, you will be doing a Zoom meeting, or a class as they say, you can transfer files from your computer to the student. So you would select the chat feature.
And then in the chat feature, when it opens up, you're going to select the file, and then send it to the participants. Whoops, wrong screen I'm sorry. So it's actually on this screen here. You would click on chat. And then your chat box would open. And then you're going to see, it's going to say File.
So you click on File. And then from there, you would select the file that you want to transfer to your student. I do caution, because once you send a file, it's going to prompt the student to open it. So they're not going to no longer see your screen. They're going to see the document that was opened up.
So to get them back into Zoom, they might tap something. They might disconnect. So I try to discourage that by sending the information beforehand, whether it's a file transfer in Remind, I send them the document. Or for my computer class, I have Google Classroom. Whichever way you could send it prior to the session would be a little bit helpful.
Because again, if your student is working on a mobile device and they tap on something, it might throw them off completely and then they'll get lost and then they'll be calling or texting, how do I go back in? So excuse me. So then, you would you wouldn't want that situation. But again, if it's on a computer, if you're working on a computer, that's a good way to do it.
How do you get the split screen? I'm not too sure, Linda, what you mean by a split screen?
Melinda Holt: Francisco, I'm going to pop in here, because we've had several questions. Kind of related to that, on a previous slide, you showed Mrs. Fausto, I think. And she was typing the answers into a worksheet.
Francisco Pinedo: Yes.
Melinda Holt: Right here. So could you actually share that worksheet with her, and she was typing it. And you were in the Zoom meeting, but she was in the Zoom meeting too. But she had the worksheet open. So how-- people weren't quite wrapping their head around that.
Francisco Pinedo: So to be able to do the screen annotation and share it with the students?
Melinda Holt: Yes.
Francisco Pinedo: OK, I would have to-- let me. Give me one second. Let me see if I could-- I would do-- let's see if I can...
Melinda Holt: We've thrown him a bit of a curve ball, folks. So patience please.
Francisco Pinedo: So are you seeing my Google Calen--
Melinda Holt: Yes.
Francisco Pinedo: My Google, OK. Perfect. So what I do for when we do screen annotations, is the teacher uploads the content into the drive. So you can see this is my school Zoom drive. And I'm going to use this material that's developed by Teacher Jennifer, who I see who's in the classroom from Milpitas Adult School for Citizenship.
So I'm going to open up the document. So my student might have this document digitally. Or if it's a book, sometimes the students they buy the workbook, and they're able to do that. So on this one here, so let me just backtrack. So I upload the PDF in to my Google Drive. And then I'm sharing my screen. I click on the PDF. And then here where it says Open With, I tap on Open With, and I click on the very first one that says DocHub PDF Sign and Edit.
So I click right there. And then this little thing happens. Again, this is quite a big document so it might take a little bit of time. So pretending you have the beautiful document right there. And now you could annotate by using-- I would do just the text annotation. So there we go.
So then first what we would do in the sample lesson, is for example, this one here is for citizenship, is the interview 3, the 15 of N-400 questions. So we have vocabulary. So first as instructor, I would review the vocabulary. Claim, divorce, law.
And then here, I have the pictures that will match with the vocabulary. So for example, this one here is that I would ask the student. For example, I would say-- I would name the name of the student. I would unmute them. And then I would ask the student, what word would go here. And then the student would say single.
So then I would click right here on the text. I would move the text where I want it. Click on it. And then I would type in single. Notice sometimes it's a little bit funny. You do have to play around with how you position it. Let me try it there again. Whoops, if I knew how to spell.
And then right there, the student is able to see the spelling that matches with the picture. So that's the easiest way that we find it to annotate. There's many, many different ways that you could annotate. I know if you have Adobe, an Adobe account, like the paid one, it lets you do that.
So through Adobe is another way. Another way I do it is in my classroom, I do have a Promethean board. So I open up the Promethean Planet, the ActivInspire program. And I'm able to annotate on my computer. So that is an option, a way that it's easier, because you really don't have to install anything else. But just from your Google Drive, you open up the document, and then open with.
We've only played around with this one. I mean, I haven't tried this one here. But we only do the DocHub. So again, it will-- and then it saves the work. So once you open it, notice here it's already saved. So at the end of the lesson, I could send it to the student. Now, let's see.
Promethean Board is-- God, these were used back, way back when. You're able to annotate. You're able to write. It's a smart board, just with a different company. A Promethean Board, what I have, is the same as a smart board.
Would this be the same as sharing a screen and letting the students use their annotations? OK, I tried that one time. There is a feature here where I could do a whiteboard, and the only problem is that everybody was drawing something or writing something. So it was very distracting.
And I couldn't get it. It was just too much. So it didn't work very well. Does this come with Google Drive? Yes. Actually, in Google Drive when you open it, it's one of those default-- you know, I didn't have to do anything. I just click on the PDF. It opened up. And then where it says Open With, it's right there.
So that's how it is. And then Ms. Fausto's saying DocHub is the best to annotate. And she used it to homework corrections as well. Yes. So does that answer the question on how to annotate? And there is a question by Gloria. It says, is DocHub better than Kami annotation?
I don't endorse none or anyone. Whatever works for you. For us, this one works good. But I mean, you would just have to, I guess whatever you're using now. And if it works for you and your students, that that would be good.
Let's see. Have you used the Zoom whiteboard? Yes. I have used the Zoom whiteboard. But again, our students, if they're using a screen, a small screen, they're going to lose-- when it's time to go back, it's going to be very, very difficult, and sometimes they have older phones that they won't be able to easily go back into the main content.
So it's up to you, again. I mean, I haven't used it I've tried it once. It didn't work. So I don't think I'm going to try it again. The students were a little bit frustrated with it. So if I noticed that my students get frustrated with it, I tend to stop using it. Any other questions in regards to screen annotation?
Melinda Holt: Francisco, we've got a couple. Can you explain Share Screen, because that's what you're doing right now.
Francisco Pinedo: Yes. So the Share Screen-- is everybody able to see the button that says Share Screen? I wonder if it's only on my end. So when I do a Share Screen, I could share my entire desktop, which allows me to go from-- for example, right now I'm on the internet in my drive. And then now I'm back on my PowerPoint.
So you're able to see everything I do on my desktop. If you will only select an app or a program-- for example, if I only select that I want you only to see my PowerPoint, you would only see my PowerPoint. But if I went live onto the internet, I wouldn't be able to-- I wouldn't be able to see, or you wouldn't be able to see what I am showing.
So it might be a little bit hard. It might be a little bit hard. Or not hard, but might be a little bit more confusing for the student if you are sharing just that program and not your desktop.
Now, two things you want to consider when you are sharing your desktop. It was at one of the webinars, and the host was sharing their desktop, and on their desktop they had inappropriate content. So you want to make sure that when you're sharing your desktop, make sure it's nice and clean, that you don't have any documents that show any personal information or registration forms or any pictures that might be a little compromising.
So one way you could do is just on your desktop, is you could just put everything in a file or in a flash drive, and then have a clean desktop, only what you're presenting. And then put it back there after the session. But that's how you would share.
So when you're sharing desktop, as I'm doing now, you're seeing the PowerPoint. But you're seeing everything I have opened. So I have the Google Drive. You could see the background on my computer. So that's when you do a shared screen. A shared screen sharing your desktop.
For me, that is the easiest, because I don't have to be-- otherwise I would have to stop sharing the PowerPoint and share the browser. So it's more steps. So I hope that answers that question.
Can you show us how to use the whiteboard? Yes. So on the whiteboard, you would go into Share. Melinda, I need help.
Melinda Holt: Whats up?
Francisco Pinedo: For the whiteboard, I don't see the whiteboard feature here. Because I know I would do--
Melinda Holt: We're on a webinar.
Francisco Pinedo: Oh, that's right. That's only on a meeting. So difference between a webinar and a meeting is on the meeting, you would do the same thing what I did. You share. And then right here, where my mouse is at, you would see a screen that says whiteboard. You would click right there and then it would open up essentially a whiteboard. And then your students, with their finger they could write something or whatnot. But again, it's something that you would only be able to do in your Zoom account if you're doing a meeting, not a webinar.
So let's see. Can you highlight? So I can highlight if I am doing screen annotation. So just like I-- let me open the document back up. So I will open DocHub. And then here I do have the functions. I could highlight. And then you could choose the highlight color. So for example-- oops, I did something else. OK, so highlight.
So it would highlight like that. And then you could change-- there we go. So that would be the highlight. It's going to be more [garbled] than your actual just like highlighter. So you could choose the different color of highlighter. So I don't really use highlighter. I tend to use all the-- anything that I type in black, it's easier to read.
The feature here, draw freehand. This one here would let you, for example, mainly if you had like a stylus. Can't even do the F right. That one's going to be a little bit complicated. So the one that I used is this one here. And this one here to highlight. Again, to erase you have the eraser. So I could select part of what I wrote, or even here. There we go.
But notice, it also erases a little bit of the content. So you do have to play around with it a little bit first. Now, in Zoom-- I don't know if you guys are able to see-- I don't know if this is only a feature that's on a webinar or in a meeting. But you do have this option that says annotate. And you could pretty much do the same thing.
But again, I want to say it's also on Zoom. When you do your meeting, you'll see this one here. You could annotate on every document. The only thing is it won't save it. You could press it here and save, but it's going to save as a JPEG, I believe, not the actual PDF.
So any suggestion with sharing video without exceeding bandwidth? So in that case, that's when I-- notice that at the beginning, I had my video on and then I turned it off. And then none of you guys have your video on. So that should not exceed bandwidth. That's why, also with my students, the first time we did go on camera and video, the following times it's only me. They're only seeing my screen. They don't even get to see-- they might just see my video the first minute or so of class, and then I kind of turn it off, because of bandwidth issues.
Have you had-- have you been making students present? No, I haven't been making students presenters during class. At this point, I feel that we're all barely working with Zoom. That might be something. So if anything, I see this as a good practice, is that for next year we're going to start doing a lot more things. So maybe next year I am going to be able to.
So Florence says she's confused about sharing document sharing desktop and application program. OK, so Florence, if I want to share a desktop, I'm going to share everything. So right now, you're seeing my presentation and my Google Drive open, because I'm sharing the screen.
But if I were to do a share only the actual program, the student would only be able to see my presentation or whatever I have open it could be Word, things like that. And if I am actually on the internet and I'm telling you, OK, this is my Google Drive, this is the document, you're not going to see that, because you're only sharing the program. In this case, PowerPoint.
But I'm over here looking at another screen. But you as a student, you're not seeing that screen, because I don't have a shared-- I'm not sharing my desktop. I'm only sharing a program. I hope that kind of explains it a little bit better.
Allen says, many students don't know how to use email. Well actually, we kind of started working with email in January for my computer class. So that's why this has been a seamless transition for them. But for a lot of the, especially ESL who don't have an email, it's been a work in progress.
So now I told my team, is come when we start school back again in the fall, from day one we're going to be teaching students email. How to log in, how to log out, how to check your email, to prepare them. For me personally, I see this as an opportunity where we all want to teach our students from now on email communications, things like that, because this happened, we were not prepared. But we do want to move in that direction where we have our students more digitally connected.
So let me-- oops, I did that one. OK. Breakout rooms, again, it's one of those features where students might get a little bit lost. We tried this last week. And it took a while for them to realize that they were working in groups. And we even tried it at one of our PLC's in our consortium last time, and it was a bunch of instructors, program directors, clerks, everything. And even for us it was a little bit like, OK, what do we do next?
So on the bottom of the screen of your Zoom, you're going to see the option that says breakout rooms. And there, depending how many students-- oops, sorry --depending how many students you have, you could break out into two, three, four different rooms.
So I have about 20 students, maybe I'll do four breakout rooms with five students each. Students could be added automatically. The Zoom would do that all for you. Or you could do it manually is where you manually will put one student in this room, this student in that room. It does take up more time.
I would use the automatically feature. That way the student gets placed into a room. And all that they're going to see is it's going to be a screen. It's going to be like a chat area. And then they could also turn on their video. This is maybe where if they have video capabilities, I would have them share their video. That way they're talking not with the whole class of 20, but only with a group of four.
And then you, as the main presenter, you could pretty much go into room by room. So when I use this feature of Meeting, I think of myself more like a room monitor in a conference, where kind of-- well, I mean, in that way I have to be in in the actual session. But some people kind of monitor from one place to another making sure everything's OK.
I always like to use the example. When you're going from breakout room to breakout room, it's like kind of, Melinda, in the conference when she pops into one room, everything is fine. She goes to the next room, everything's fine. And she goes to the next room, everything's fine. So you're kind of rotating around, making sure everything's going smoothly.
So again, it can cause confusion. So maybe as you're working more and more with it, you could play with it. I was going to try it right now. But I don't want to have to lose people. And so I'm just kind of letting you know how it is. But you could do it. I mean, I've only used it twice.
Let's see. A couple of questions. Are breakout rooms available on all accounts? They're available in my free account, so it's available. Yes. So can you share a document video in your breakout room? We didn't get to that level of in-depth with actually sharing a document. We did share a video. We would only activate our own video. So you would have an option in the bottom of your screen that says Share Video.
Melinda Holt: OK, folks. We're getting a lot of questions about I can't see the Share button. Where's the Share button. Could you show me the Share button. He can't. He's showing it to you right now on the slide. That's the only way we can show it to you right now, because we cannot have a Zoom meeting within a Zoom meeting.
And the minute we try and do that, it's going to kick everybody out and you're all going to be lost to the ethernet, as it were. So he's showing it to you. When you get a meeting, when you have your own meeting, when you set it up, Francisco mentioned having a test. So you're going to just create a meeting test, go in, look at all the little buttons and click on them. Maybe have a colleague come in, and you guys can play around with it.
We are in a webinar right now. And a webinar settings are different than a Zoom meeting settings. We can't show you what's in a meeting, because we're in a webinar. Should we have had a meeting instead of a webinar? No. Because in a webinar, we have more control. We can mute everybody and save the bandwidth with the audio and the video.
So we discussed that. But no. We can't do it. There were too many of you to do that. So we're showing you as much as we can during this presentation. And that's why Francisco is referring to screenshots. I'm sorry I interrupted. But it's like we were getting all these questions on the same thing and I know we can't show that. OK? I'm going to go to mute now.
Francisco Pinedo: OK. No, anytime, Melinda. Any time. Thank you for that. So let's see. Is there a way to record multiple breakout sessions at the time? I don't know. Because again, we only used it for a breakout session we only talk. I know there is the record feature, which I am going to talk to in the next slide.
So as you could see on the screenshot that I have here, there is the Share Screen, and then there's the Record. And that's where you would press and record this. What is the best way to show a video or something from YouTube? Can you do this in some way other than the breakout rooms?
So with YouTube, you were able-- well, before you would be able to copy the link and paste it in to the chat box. But now you can't because of privacy issues, and as Marjorie was explaining to us earlier, Marjorie Olavides from OTAN, is that many times these hackers know how to do things that one can only think could happen in a science fiction movie. But if you were to share a YouTube link, a hacker or somebody can actually go into your computer from that link.
So in order to prevent that, no more live links. So what would I do? I would type in the link and then I would have the student copy and paste, or I would send it via Remind. There has to be a workaround. So to share links from Zoom into a student, no. There's no way. But there are other workarounds. You could text it to the student. You could put it in a document and share that document with a student with a live link. So again, there's different ways of doing that.
So again, it's all for security. We don't want our information compromised. Because again, most of us are not-- or I think all of us are, we're not working from a school server. We're working from a home server. And I mean, it's less secure than an actual school server.
So again, I did the live demo a little bit. I have it in the wrong place. Sorry about that. But to point number four is recording. You don't want to record anything without your students' consent. Now, at the beginning of the year, we have students, when they register and everything, there is a part, or at the beginning there is-- even it's in our district handbook, where they sign a waiver that allows us to use pictures or video.
That was back way back when we were in an actual classroom. So one thing, and we haven't recorded any sessions. But I will start recording. But I will have the students' consent. So a way that I thought of doing this is asking the student, if you do not want to be recorded or come out on video, press your video to not share or to block your video.
So that could be a way. I'm looking also in our district's policy. Because again, this is all new. So this is all like from a month to now that we've had to think outside the box. And I've emailed our tech director is, can we have our students digitally sign something or digitally acknowledge that we're going to record this for purposes that not everybody could join the Zoom class at this time.
I'm planning on uploading things to YouTube. Those of you who haven't been to Jennifer's YouTube session on how to do this, please find it. I know OTAN had one yesterday with Jennifer. And so I'm using a lot of her tips on how to set up my own YouTube channel.
But again, you do want to get the students' permission. Because as you noticed with Zoom, you would see in the pictures that you saw, you saw my picture. You saw my name. So all that's privacy issues. So you do want to get the students' consent. So one way that I'm planning on addressing that next week is asking the students, if you don't want to be recorded, your face come out on video, please unshare your video or disable your video.
Let's see. A question is if we use StandOut that is online, can we put it on Zoom? The thing is with Zoom, you're not putting anything on Zoom. You're just presenting with Zoom. So if you have, for example, StandOut. I know Ventures is also online. I'm not endorsing anyone. But it just came up.
You could. You could do a share screen. You have it on your screen, and you do the share screen. Share your desktop. And you will be able to share that information. Yes. And it's also, like it says, FYI in California it's illegal to record people without notifying them and getting their permission. So that's why I am planning on doing this as if they're not comfortable with me video. Either they could leave the meeting, or put their video not to show.
Again, the bandwidth might affect their data plan. If everyone's on video, it's going to be more bandwidth. And if the person only has like five gigs, it will probably consume it fairly quick. How do you retrieve videos? So with Zoom, if you're recording, it will record onto your desktop, and then you could upload it, for example, to a YouTube channel, which is what I'm hearing some agencies are doing.
Let's see. Judy says, recent articles on some privacy issues say that no recording session is helpful to bring more privacy for users. OK. Let's see here. So we have a couple more minutes. I want to say about two or three more minutes. I know with Zoom it's a lot to absorb in an hour's time.
So again, I'm not-- when I started using it with my students, I was just using the very basic features, like screen share so they could see my screen. Breakout rooms, I might try with my computer literacy class maybe in sometime mid May. I just don't want to dump everything, and you don't want to dump everything on them so quick, because you want to play with it first. So it looks like the questions are winding down.
Melinda Holt: Francisco, I have a suggestion.
Francisco Pinedo: Yes?
Melinda Holt: I'm just playing around with an idea right now. I just shared a document with you called Zoom Test. It went to your Soledad email. Could you open your email and see if you see that share?
Francisco Pinedo: OK, let me see here.
Melinda Holt: I think this is going to answer quite a few questions that came up as far as how do we do that, how do we do that? Did it come through?
Francisco Pinedo: It's coming through. Let me see.
Melinda Holt: Patients, folks. We're getting there. We're getting there.
Francisco Pinedo: Yeah, somebody was talking about phone and bandwidth issues. I think my carrier is really--
Melinda Holt: Oh, it's starting to clog down? Well,
Francisco Pinedo: My phone one. It just says this is a document. I don't know if that's what you're sharing?
Melinda Holt: Yes. Can you share that? Can you open that up on your computer and share it?
Francisco Pinedo: Let me see if I could.
Melinda Holt: So folks, while he's doing that, what I've done is I've created a document. So let's pretend I'm the teacher right now, or the trainer, or whatever you want to call me, or the interloper. I've shared a document with Francisco. He's going to open up the document. And I'm on the document right now. I am there.
And he's there too. And all he's going to do, all he's going to do right now is, well, he's going to type hello. So you see him typing, right? But now I'm not sharing. I am not sharing. Francisco is sharing in the Zoom. So I'm going to type. Remember, I'm not sharing in Zoom, but I am on the document. Now, I'm going to make this bigger because I know some of you can't see that.
There we go. So I am typing on the document. Now, if Francisco shared that with me and he was showing the document. So he went to a meeting, he clicked the Share Screen button, and this document came up. Now I as the co-teacher can type when he tells me to. Or he could share this document with his students.
And then maybe put a table into it. And he would assign everybody a number on the table. So you're row one, you're row two, you're row three. And then he would assign everybody the number. And then they could all go to the document and type too. And then we would all see it together.
So I am not typing on the Zoom window. I can't click anything on the Zoom window. I can't do a thing on the Zoom window. But I can type on a shared document. So this is-- I mean, this is the power of the cloud as well. You're actually sharing a document.
Francisco Pinedo: Yes, in the cloud.
Melinda Holt: Yeah, Yeah. So now here's something that's going to blow your mind. I have just closed the document.
Francisco Pinedo: And I still have it open.
Melinda Holt: Exactly. So he can still continue the teaching. So how am I able to-- how are we both able to speak? Because we both have our microphones on. But we're not talking over one another. That was also a question that came up. Can we have all of our students read at the same time? You can.
Francisco Pinedo: You can.
Melinda Holt: But it's going to be back and forth. You're going to-- it's called video presence. So whoever has the strongest connection or the loudest voice, that's who you're going to hear.
Francisco Pinedo: Exactly. And then also take into consideration, a you might not just be hearing your students. You might be hearing their television. You might be hearing the dog barking. You might be hearing the children having fun. You might be hearing the phone ringing. You might be hearing the doorbell ringing, although it shouldn't be ringing right now. But you're going to hear all these distractions from one person. Multiply that by, let's say, 10, 15 and then the presenter. So it can get a little bit hectic.
But again, the students would be able to control that to mute or unmute there. A couple of questions on the YouTube. Can you show a YouTube video during Zoom? Yes you can. Yes you can. Because again, you're sharing your screen. So technically you can do that. I haven't done that, because again, when you open up YouTube, God knows what's going to pop up as an ad.
So I kind of don't. I mean, I do send out YouTube links to my students on whatever subject we're talking about or what we're learning in class. So that one would be a way that you could do it. Let's see here.
Melinda Holt: Make sure you preview the video first.
Francisco Pinedo: Yes. And make sure it's not just a random person selling something or an idea. Let's see. Looks like the questions are winding down. So cellphone connections. Again, that's a very tricky-- everybody is on mobile devices right now. I know bandwidths are really bad. They're slow. So sometimes students-- and I've had that. Students disconnect. And I have to-- when they come back in I have to make sure I let them back into the classroom.
Let's see here. How do I share my desktop? Again, I would go to the button that says Share, Share Screen. And then from Share Screen I would do Share My Desktop. Let's see here. Let's see.
So it looks like we are winding down. Again, thank you very much for joining us this afternoon. I hope you get the time to sign up for an account and play with it. Maybe log in, have people in your family log in to your Zoom first as a trial and test a lot of the things out. Maybe some of you could connect with your home internet and other people could connect if you're on a mobile device with their actual data plan from their carrier.
So you could see that there will be a small delay between your home network and your students' or your the other person's phone, depending where you're at, again, and connectivity problems. So it's always good to test everything out on different devices, on a computer, on a tablet, on a smartphone. So then that way you are able to experience what your students are experiencing, because they're not going to have all the bells and whistles that you do. Let's see. So Melinda, there's a question you mentioned about taking roll again at the end?
Melinda Holt: Yes, and there was also a question in the Q&A about you know does everybody have you come in and type in your name and agency? We have over 200 people in this room right now. So if you have 200 students, yes, I would definitely suggest that you have them type in their names on the attending, or in the chat. That way you know who's here.
So everybody uses Zoom in a different way. Francisco has given you a different way or a way to use Zoom Meeting in a classroom. We actually use Zoom Webinar. So everybody's got their different ways of doing things. And you'll find that maybe his way is good up to a point. And then you have to think of something else to do in a different way. So take what you've been given, use it, lose it, or abuse it in any way you wish, and make it yours.
Francisco Pinedo: One last question I do want to address is, there is an advantage of students having the app, the Zoom app? Yes, because if you send the link to them via Remind or however you send it to them. When the student taps on that link, it's going to open up in the actual app. So they're not going to have to go into the computer, type in the address, type in the meeting. It does it automatically.
So with students who are on a smartphone, they usually connect within a minute. Students that are on a computer, because they're sending me text messages through Remind, they're like, OK, what do I do first? How do I-- and this came up, and now this popped up. So I do feel it's good if they have the app. Again, the app, it'll only work for mobile devices, not for the actual computer.