Melinda Holt: All right. So I got my desktop open. I have something called Chrome open. If you've never heard of it before, shame on you. Chrome is a browser. And it's one of the Google tools. And I have clicked open a new tab. But you see how it's taking a little long? I do this as a test before I start actually getting into the presentation because I want to know how long it takes for this to get up.
This is the home screen. This should take like that to open up, especially since I've already opened it up today, so it's in cache. So this tells me that things are a little slow out there in internet land. If you get kicked out, don't worry about it. Just come back in. If my voice seems to stutter, it's not me. I swear. Just relax.
You might put that in the chat that something's going on with the audio or the video. Anthony and Marjorie, please let me know. And I'll just kind of slow down a little bit. So we are having a slow internet day today-- not sure why, just is what it is.
Here is what we're going to do today. Surprise! As we've been having webinars, everybody has been asking questions about Google stuff, especially when we've been doing Google workshops. And how do you do this? And how do you do that?
So what I've been doing is I've been writing all of these things down. And I've got quite a list here. So I write down, well, how do you create that library of drawings? And then I got an answer for you. So my thought is that we're going to go through this. And I'm going to show you some things. You can follow along. And you might learn something.
If you already know this stuff, then just be patient. You're going to learn something down the road here. Before anybody asks, yes, you are going to get this as a handout today-- I promise-- at the very end. If you stay to the end, you're going to get the link because I'm going to show you how to do that.
Up at the top of your screen, you're going to see a little green bar. Beside the little green bar that probably has OTAN webinars it's presenting, you're going to see a View Screen option. And you're going to exit full screen.
Now, I have a window open. We're going to pretend that this one that I'm moving up and down-- probably driving you people nuts. The one I'm moving up and down-- this is window number one. Let's pretend that this is the Zoom window.
You see what I'm doing? This is called "resizing." I'm resizing it, and I'm dragging it some place else on my desktop. That way, I can open up a new window. And I can have it on the other side. And again, I'm going to have to resize it so I can see on one side, and I can do on the other.
So you're going to resize. First, view options. You're going to go to Exit Full Screen. And even when you exit full screen, it might look like it's still full screen, like it's taken up the entire desktop like this, even though you've exited full screen. Melinda, it's not working. Yeah, it is. You just need to resize the window. You can do that. Even though it's really, really big, you can resize.
After you resize-- and you might want to just watch and then decide whether or not you're going to open up Google Chrome. Put that off to the side. You might have to go open new tab or open new window, something to that effect. Open up Chrome to the side. If you're really stuck on Safari or Explorer, go ahead. You can use those. But you're not going to be able to do some of the things that I'm going to show you with Chrome.
All right. Here we go. Now, first thing I'm going to show you is-- what's the first thing I'm going to show you? Oh, yeah-- Drive. So we're in my Drive. This is Google. When you open up your Drive, here's you Drive. You've got the New button. You've got My Drive.
You will probably not see Shared Drives if you're on a Gmail. But you will see Shared Drives if you're using at fill-in-the-name district dot edu or dot org or dot net. So if you have @gmail.com, I can almost guarantee you don't see Shared Drives unless someone has shared it with you. That's not part of the workshop.
When you open your Google, you have settings right here. It's a settings here. And I know some of you are probably saying, I can't see it. So I'm going to make this a little bigger. And that makes me have to scroll over.
So right here at the very top of my screen, I see something that looks like a little gear. Let me resize my window a little bit more. I am going to click on that little gear. And it's redundant, I know. But this is the settings. And this is Settings. So you're going to click the settings gear. And then you're going to click Settings again.
Here's where some of the magic lies for your entire drive. Number one, you will see how much storage you have. Don't ever buy storage. That's a no-no. Right now, I have 351 megs of 117 gigs. Now, you probably have 15 gigs if you're on a Gmail. And it might not say anything if you're on a G Suite edu or dot net, dot org, dot whatever.
It might not give you a used. But it might tell you how much storage you have used. I am not even at a gig yet, and I've been using Google since dirt was young. Why do I have so much space? Because I convert everything uploaded to Google Docs editor format. I always keep this selected unless
I really want to keep that Microsoft PowerPoint as a PowerPoint. Yes, you can do that. But if you upload a PowerPoint and you have this selected-- Convert-- it will convert it to a Slides deck, a Slides presentation, if you will. Or if you upload a Microsoft Word document, it will convert it to Docs. If you upload an Excel spreadsheet, it will convert it to Sheets. All right?
Something else you might want to consider is this-- create open. Yes, you can upload a PDF as well, Jill. So create, open, and edit your recent docs, sheets, and slides and files on this device-- this is key, on this device-- while offline.
So if you're on a laptop-- and I know a couple of you are-- you might want to select that. You might want to select that because what that does is that enables you to do something later. This isn't going to make everything offline for you, folks. It's going to allow you to do something later.
So you might want to consider this, especially with the Wi-Fi being the way it is out there in internet land-- or if you're on a laptop, a tablet, or on your phone, even. But you do it on the device that you're going to be using. So those are the two big things that you want here.
By the way, notifications-- you can turn them on and off. I never want to get updates about Google Drive items in my browser because people use my Google Drive items, all of the things that I shared. And if someone does something to any one of them, I'm going to start getting emails up the wazoo. And I don't want that.
I do want updates about Google Drive items via email. Account-related messages will still be sent. So it's up to you. Manage apps-- you can look at this. If you have any apps installed on your Chrome, they're going to be listed here.
The General tab, though-- the two takeaways that I want you to take away are Convert Uploads and Create. If it converts PowerPoint to Slides, can you convert it back to PowerPoint later if need be? Absolutely. You bet. And I'll show you how to do that.
All right. I'm going to hit Done here. I haven't made any changes, but you need to hit Done. Done, son. All right. Now, I've made this really big. So I need to scroll a little bit so I can find-- oh, no. I don't need to scroll.
Here's something for you, folks. If you are following along and you want to make sure that you don't inadvertently close a tab-- now, I cannot make this bigger. I'm going to put it in the middle of the screen.
See all my tabs here? When I open up a new tab-- and let's say I go to a really cool website called otan.us. You see how we've got this big, long name here on the tab? I don't have a big, long name here on this tab, this little green one, or this little yellow one, or this triangle. When I hover over it, it tells me what it is.
What I did was I right-clicked on the tab, and I pinned it. Right-click and pin. Right-click on the tab and pin. What that does is it takes away the little X so I can't close it. I can't close it. It won't go away from me.
How do you get to the Google box? Oh. The Google Drive is drive.google.com. The space is in the gear, Mr. or Mrs. anonymous attendee. It's in the gear. So you hit Settings, and it should be listed for you right at the top on Storage.
You're on a Mac, and you can't right-click. Yes, you can. So if you're on a Mac and you're using a laptop with a keypad or a track pad, you need to use both fingers, your index and your middle finger, and push it down on your track pad.
Oh, well, I didn't actually show it to you. But to convert it, to set Convert, you have to tell Google that you want all of your Microsoft or any files set to a Google format. And then we can set the offline option as well. So we did that.
So let's go ahead and upload something. I'm going to show you how easy that is. I'm going to open up a folder that I created just for this, Googles You Can Do. I'm going to go over here.
Now, this right here-- do you see where it says fruity.pptx? Yesenia Delgado Lorenzo showed us how to create a video using PowerPoint. And I was following along, and I did it. And then I figured, OK, I want to save this somewhere. So I dragged it into my Drive. It's just that simple.
So you see all these things off to the side here? I've got a whole bunch of stuff. We got screenshots. We got all kinds of things. All I have to do-- here's one that's called Adding Fonts. It's a doc. It's a Microsoft doc. And I know this is really small. And you might not be able to see it, Just trust me. It says, addingfonts.docx.
I'm going to click it. I'm going to hold it. And I'm going to drag it onto my Drive. Do you see how it's turning blue? I'm going to do it again. I'm clicking, holding, and dragging onto my Drive. And it says, drop files instantly to upload them to Googles You Can Do. So I do that. And I have to wait for the magic. The magic shouldn't take that long unless you're on a slow internet.
So right here, adding fonts-- here it is. And look at this. Look at that. It's in Google format because I went to the gear, and I clicked. And I set it to convert uploaded files. All right? Now I'm going to turn that off. I'm going to turn it off. And I'm going to hit Done.
So I went to the gear. I went to Settings. And then I turned off convert to Google. Now I'm going to take this same file. This is a document. And I'm to drag it into my Drive. And I'm going to let it go.
Do you see the difference between the two? This says, adding fonts. There's no extension at the end. This says, adding fonts, and it's kept the extension that Microsoft Word puts on documents. And here I have a little W off to the side.
So what is the advantage of converting from Word to Google Docs? It's a lot easier to edit. Not only that, but Microsoft was built upon an old platform. And they didn't take out a lot of the code. And because of that, Microsoft Word documents are humongous in size.
And we could actually probably look at the size of this later. But Microsoft documents-- they're huge. They're big. So they take up space. Google doesn't take up any space on Google. This is zero. Adding fonts, this first one right here that doesn't have an extension-- this is zero space.
This one right here is the same as this one right here. This is a slide stack. This is a PowerPoint. They are different sizes. This will be zero. And I'm not sure what this will be. We can look that up. So converting it from Microsoft to Google saves you space on your Google Drive.
Why would you not want to do that? Well, you might not want to see this when you open up a Google Doc. That's a Word. This is a Word doc. I can't do anything to it. It's just holding it for me. It's holding the file for me.
And sometimes that's OK because I put that file from this desktop into my Google Drive so that eventually, one of these days, hopefully soon when I get to go back to work, when I open up my Google Drive, this file will be here. And then I can download it. And it's still a Microsoft Word document. You can also open it with Google Docs. What that does is it converts it. It makes a copy of it so that you can edit it.
Now, we had the question earlier, OK, so I've converted it. But now I want it to go back to its original Microsoft self. You can do that with any file. It doesn't matter. I'm going to open this one called Adding Fonts. And we'll see it in the Google format. So here's the Google. And you notice now I get all of my edit tools slowly but surely. So I can edit this if I want to.
Here's the magic-- File, Download, Microsoft Word. I get a bunch of other options, folks. If you want to keep it Microsoft, OK. But if you want to make it a PDF, you could do that, too. You could make this plain text. That means it strips out all of the font faces. It just become strictly text. If it has any pictures in it, those go away, too.
Why would you want to do that? I don't know. You're the teacher. You might just want the text. So you can download this as anything. So I'm going to go ahead and do this-- Microsoft Word. And any minute now, my Mac's going to wake up. Yeah. Here it is. And because Google detects that there's already one on my desktop, it's giving me a different name, which I'm going to accept and save.
All right. Now I'm going to open that up. And Word will start bouncing up and down here because I'm on a Mac. Yep. There it is. Because Word knows, oh, I got a file. Whoo-hoo! Whoo-hoo! Whoo-hoo! Now, unfortunately, I already know my Microsoft Word is going to take about five minutes to open up this file because it's really slow. And there's the little circle wheel happening. So eventually, it'll open up.
Does Google Docs change the formatting? You know, yeah. If it doesn't recognize the font, it will substitute. So if you have a sans serif font that Google doesn't recognize, it will substitute a sans serif font.
The same thing happens on the Microsoft end. So if I created this new, and it was a Google document, I could still download it as a Microsoft. But if Microsoft doesn't know what Comfortaa is, then it will put in a different font. It will replace it.
So let's go back. I'm going to go ahead and close this. I'm going to look at the Q&A real quick. How do you create a folder? On your Drive, I'm going to have to scroll over. When you're on your Drive, you're going to go New and then the little plus sign with the folder-- so new folder. That's how you create a new folder. So you dragged it to Google's.
You can do-- nothing else. That's exactly right. I had my folder open already. I dragged it into the folder. And that's where it went. If I had my Drive open and I dragged it over, it would go right directly into my drive. And it would become one of these files in this really, really, really long list. See, you can tell I've been using Google for a long time. All right? So we're OK?
What happens when you convert a PowerPoint with sound? Oh. Yeah. See, there is one thing-- yes, one thing-- that Microsoft does a little better for now than Google does. Google Slides-- you can't really add the sound from a PowerPoint. You can add sound to a Slides deck.
So if we were to open up Fruity here, we could add sound to it. You could use the Insert and then Sound. But if you have sound on this document and you upload it into Google, there is no way.
It won't convert because it's stripped out, basically. That was part of that code that I was telling you about, all that garbage of code. Google strips that out. Is there advantage to using Google Drive versus Dropbox? Yeah. My students can get to Google Drive faster than they can Dropbox.
Is there a way to make a recording and save it, post it on Google Drive in classroom? Is there a way to make a recording? You bet. There's lots of recording tools out there that you can use. And they will directly save into your Drive. Or you can use something on your desktop and then drag it into Drive.
This Fruity video was dragged from my desktop into Drive. And if I hit Play-- and I didn't share my sound when I started sharing, so you're not going to get the sound with it. But you can see that it's starting to play. This was that tutorial that Yesenia was walking us through the other day. And it's going to take a long time because we're having slow internet. So I'm just going to get out of this. So yes, you can drag videos.
All right. Now we're going to get back to the document. So we've done (giberish). Open with-- yeah, yeah. OK. So we're going to go back here. Where's that PDF? Oh, I don't have one here. OK. So here, I'm going to drag a PDF in. Someone asked, can you drag PDFs into your Drive? Yes, you can. See? There it is. And it stays a PDF. It does not change into a Google format. Darn.
But I want to be able to do something with it. I want to be able to do more than just look at it because this is all I can do with this document right now. I can just look at it. So watch what I can do. Let me go over this again. Let me get rid of this. There we go.
So what did I do? I dragged the PDF into my Drive. Another way to do that is to go New, File Upload. So New, File Upload-- if you like buttons, you can do it that way. Or you just open up your Drive, find the document that you want on your desktop, click, hold, and drag it into the folder.
So here's my PDF. I've already dragged it in. I'm ready to rock. I'm going to double-click it. It's going to open. I'm going to say to myself, Melinda, I want this text. I can't select the text. I'm clicking on it. Well, I can select the text. But god, that's going to take a long time. Why can't I just open it with Docs? I can.
So up at the top of your screen, if you have a PDF and you dragged it into your drive, open the PDF. Click on Open With. It'll be at the top of your screen. And then go to Google Docs. Boom. Then take your hands of your mouse. Go get some coffee. Go get something to drink. Do something. Play with your cat, whatever. Wait for the magic because the magic will happen.
Now here's what happens in some of the magic. Some of the magic is gone because that original PDF-- it had pictures in it. So the pictures aren't there. I'm OK with that because the reason I want a PDF is because I want the text. Now I can change this into a lesson for my students.
So how did I do that again? I had my PDF open. I went to Open With, Google Docs. That's all there is to it. And I waited for the magic. All right. We did this. Two options. We're not going to do that.
Now I'm on a document. Let's say my students have shared a document with me. And I just want to make comments off to the side. Now, some of you might know this. So bear with me because I'm going to do two things here. Let's say that this word is misspelled. This is supposed to be "mode," and it says "mede."
So I'm going to select that word. I'm going to select right underneath the Share button-- I'm not going to be able to make this bigger. So look on your own screen if you're following along. Right underneath the Share button, you're going see a pencil. And that means you're in editing mode-- pencil, edit. I'm going to click on the arrow.
And now I'm given choices to edit or suggest. You can also insert a comment. So with that word selected, I'm going to do this first. I went to Insert, Comment. And now I can say, you might want to look at the spelling. And boom. That comment will be there for the students to see when they come back to the document.
And the student, when they see it, can also hit Resolve. Done. Or because it's the student's document, they can also delete it. It's their document, so they can delete what your comments are. They won't. They won't. I'm going to delete it, though, because I want to show you the next thing I wanted to show you. Yes, I want to delete this.
I'm going to select that word again. And now instead of making a comment, which, again, was over in Insert and then Comment, I'm going to go back to that pencil, edit mode. And I'm going to Suggest.
And I'm going to type-- oops. Why isn't it doing it? Oh, we might be learning something new. I'm in suggesting mode. A-ha. There we go. They're doing it different. There we go. So I'm suggesting that this word be "mode," not "mede," M-E-D-E. It's strikethrough. I did not put the strikethrough there. I did not change the text to be green.
Let's see if we can view that a little bit bigger. Yes. Right here under 50%-- so you see right here, I didn't change the color. And I didn't put a strikethrough on the misspelled word. So here, the student will see, replace "mede" with "mode." The student has the option to accept your suggestion or not. If they accept it, watch the magic. Watch close. It becomes "mode."
You can do this for an entire sentence. You can do this for an entire paragraph. I wouldn't go that far. But you could do this for a couple of words together. All you have to do is select what you want or put your-- yeah, select what you want. And then go to suggesting mode.
Now, here's the thing. I am in suggesting mode. And I'm going to stay that way until I go back to editing mode. So if you make that one suggestion, you want to make sure you go back to edit. Otherwise everything you start typing on this document's going to be green.
Once it's converted, it opens right up. Yes, Katherine. I'm going to tell you that I answered that live and (inaudible). Can you open a PDF and make it fillable? No, because this is not Adobe Acrobat.
But can you edit the doc and then change it back to a PDF and keep the pictures? No. You cannot because it becomes a document. Now, you can insert pictures of your own in it. And then you can download it as a PDF, and then yes. The answer is yes. So can you get those original pictures? Only if you take a screenshot of them on the original PDF.
Where do I find Insert Text box on the Google Doc toolbar? Insert text box-- OK. On a Google Doc, you're in text mode. So you're inserting text as soon as you start typing. This might be a little more Slides-related maybe because there's a text box on a Slides, but we haven't gotten there yet.
How can I add check marks to an assignment that a student returns? OK. All right. This is more in the Docs realm, which is where we're going. So checkbox-- there are more ways to skin a cat.
And Laura, I see your question. That is from changing the PDF to Google Docs and highlighting the text to use. Yeah. If you highlight the text on the PDF, you can then copy it and then go to a Google Doc and paste it. But why would you want to go through all that work? Why don't you just convert it to Google?
Can you use a strikethrough just to eliminate a word instead of replacing it? Sure, absolutely. So if I'm on a document, and I select this word, "share," I can go to Format. And I can find the strikethrough, which is also Command-Shift-X. So again, I went to Format, Text, Strikethrough. Or you can use the shortcut Command-Shift-X. And then you get the strikethrough.
But that's not really telling the student anything unless, again, you select this and then go to Insert, Comment, Control-Option-M. And then you make a comment off to the side. And you can't really see that all that well because I'm zoomed in so you can see.
So that highlights it a little bit, maybe spelling, whatever. And then it highlights a little bit with the strikethrough. So why would you do a strikethrough and a highlight? That's double work. But that's up to you. So I'm going to do both of those things.
Comments or suggestions-- we've done that. Insert editable-- OK. Math people, you're always asking about these equations that you want to do. And you don't want to have to keep taking a picture of the square root thingy and blah, blah, blah. So Google does have equation toolbar. I hate it. I'm going to be right upfront with you. I don't like it. I don't think it works really well. But you might like it.
So I'm going to go to View. I'm going to go to the View and Show Equation toolbar right here. So this is what it's telling me. I can go to Insert Equations or View, Show, Equation Toolbar. So either one of those-- more than two ways to skin a cat. There it is.
So now, wherever my mouse is-- I'm going to put a little space on this. It helps if you hit the Enter key instead of the Shift key. And here are my options. So I can put in Greek letters now. I can put in miscellaneous operations. But I have to hit New Equation first. So I'm going to hit New Equation. That's why I don't like it. There's too many steps.
So I hit New Equation. Now I can add the Greek if I wish. There's a Greek letter there. I have no idea what that means-- alpha, beta, zeta, whatever, theta. Or I can go here and add one of these, infinity-- to infinity and beyond-- any one of these guys. There's also these-- I don't even know what that is. It's new math.
So you could put in anything you want. And here are the four polynomials and what-have-yous. You can put those in as well. Again, I don't like it all that much. So I also know that-- and I don't think I put it on the sheet-- that they have add-ons that you can use. And here's MathType. So you can insert and edit math equations.
Add-ons are tools. They're actually apps that connect themselves to a document so that you can do more. And they're also-- you can use the word "extension" if you wanted to. So if you're a math person, you would go to Add-ons. And you would go to Get Add-ons. And just type the word "math," M-A-T-H. And you're going to get all kinds of things that are in the add-on.
So MathType was what I had. Or no, it was math-- what was it-- math equations. And there's lots of them. So find one that has a high rating and that is used by a lot of people. Now, if it has a high rating and only five people use it, don't do that. This is the one that I have installed. I know that because it says Installed. So I don't have to install it again. And then when I go to use it, it gets installed.
Now, here's the thing. You're going to have to allow it to do something. You're going to have to allow it to attach itself to Drive and change your document and do this and do that. It's all these scary messages. And the first thing people want to do is go, no. They told me not to do that, they being your network people. They're wrong. They're wrong. It's OK.
So we're going to insert and edit a math equation. They're updating the add-on. OK, fine. And here's one of the big, scary messages. This might happen. It's asking you, OK, here we go. Are you sure you want to use this? Yes. I want to use this.
And it's going to view and manage my documents? It's going to display and run third-party content? Yes. If you don't allow it, you can't use it. If you find out that funky things are happening after you start using something, then get rid of it.
But here, this interface-- for me, it's a lot easier. So you can add your math functions and type and what have you by using add-ons. So I wanted to make sure that the math people out there in the world-- they know that there's stuff for them, too. We're so focused on English sometimes that we forget that math is important, too, folks.
Does this work for inserting phonetic symbols? There might be an add-on for that, Melody. So check it out and let us know. I haven't looked for that.
So we got math done. And there was an example here. Here's A and B to show you how to get to Google's math symbols. Remember, I went to View Equation Bar. I'll tell you what I'm going to do. I'm going to add C here-- C, Add-ons. We're learning together.
So add-ons are much better. And I'll even put the one that I was showing you, MathType. But really, all you have to do is type in the word "math." And it'll show you a bunch of different ones. So if you like something different, then use something different.
OK, link to another website-- this is really cool. Most people already know this. You select some words. And then you link to a website. So the words don't have to be the website name. I could put CNN right here.
And I could select it. And then I can hit the-- what it says here-- Command or Control-K. Or I can select it. And using the A suggestion, I could look for the-- here it is-- the link tool. It looks like a little chain. So I hit that. And then I can type in any address I want.
Now, Google knows that I've typed in CNN because that's what I have selected. So it's saying, hey, you want to go to CNN.com. No. I want to go to-- where do I want to go to? voaenglish.com, I believe-- yeah, there we go. Oh, that's the wrong one. Well, it doesn't matter. I'm going to apply it. All right.
Now, after you create a link, it's good to check it. Because if it doesn't go where you think it should go, if it goes someplace different, or it says, site can't be reached, that means you've typed in something wrong. So maybe I should have used Google's suggestion.
So make sure you type the link right. If you didn't, then you can select or just click within the link. And then hit the Edit Link tool. Edit is always the pencil. You could also remove the link. Oh, man. I didn't mean to make that a link. So I can remove it.
If I want to check it, I would click within the words. And then it gives me the link that I can click on. Your students don't have to do this. Your students will just see this. And when they click on it, it will open up the link in a new tab.
It says that I have to purchase it-- MathType. Do they have free ones? The one I got was free. So they might have a freemium and premium version. Most add-ons will. So if they have a premium version, they're going to want you to pay for it.
Look for the freemium version, the free version. There will be a lot of free ones out there, too. And they might also have restrictions. Add-ons are really iffy. They might have restrictions like they only allows you to use it 10 times. Or you can only do this much. But hey, if you get the premium version, they'll let you do more.
Do students have the ability to get add-ons? Do students have the ability to get a Google account? The answer is yes. So yes, they can get add-ons. If you correct a document that a student emails you, then you notice that you made some mistakes-- the student's going to call you on it. That's first.
Can you erase that version so that the student does not see it in the version history? That's sneaky. You can if the student gave you edit rights. I'm going to add this to the end.
Version history is not on my list to cover. But if a student gave you edit rights on the document, then yes. You can revert the version history. And if we have time-- we probably won't. But if we have time, we can go over that. That was really sneaky, anonymous.
How do you remove an app? If you go back to your add-ons-- I'm assuming you mean the add-ons. If you go back to your add-ons list, you're going to have maybe a bunch. Or maybe you just have one. You're going to manage your add-ons. So I'm going to go there. And here are all of the add-ons that I have. And oh, look at that-- accents. Didn't someone ask about that?
So here's all the add-ons that I have on Docs. So on the Options menu or the skinny snowman, I can uninstall. How did I get there? I went to the Add-ons, Manage Add-ons, Options button, which is the skinny snowman, and then Uninstall.
All right. We're going to go back up here. We're not going to do all of these in a list. I'm giving you the ideas of how this document works. So hopefully you'll be able to take some of these and fly yourself. If you can't, then by all means, email me. I'll be giving you my information later. Or you can always go through firstname.lastname@example.org.
All right. So link to files within Drive-- I've had this question so many times. Oh, you opened another document within your Drive. Yeah. It's really easy. So you have to know the document that you're linking to, though. Maybe I have a document called Applied Digital. That's all I'm going to type-- just Applied Digital.
And I'm going to select it. And then I'm going to hit my Link tool. So it's just like adding a link. Now, what Google just did is it went through and it found the sites that have Applied Digital on it. But it also found some slides that I have created that have the words "applied digital" in them. I'm going to hit Find More.
Look at this over on the right-hand side. Now, how did I get there? I'm going to show you. I'm going to close this. I selected some words on my document, words that I know are a part of my Google Drive. I selected the words. I'm going to go to the link. I see that there's a slide. There's another slide that I've created. But I want to find more.
Now this opens up in the web results. I don't want any of these web results. I want to click the tab called Drive. And from here, it's going to give me all of the words that have "applied" and all of the words that have "digital" and all of the words that have "applied digital" within them. So let's pretend that this is the one. There it is. Yep. That's the one. So I just wanted to check.
So I'm going to get this link. We're learning together right now. In the past, you could click here. And they would have an Insert because you have the words selected over here. But we're going to go to Drive and Apply.
Now when I click this link in this document, that document will open, just like that. I'm going to do a little more research on that because I think they might have hidden the Insert button that I was looking for. So I will add that to the link.
You can insert one specific slide. Remember that graphic you were all looking you wanted a picture of? There may be a part B, Isabelle. I'm not too sure. So this is part of the Slides deck. It's part of the Slides deck. Here, we're going to open up that Slides deck.
By the way, a little quick thing in Chrome-- little quick thing in Chrome. I don't know why you see Anthony right now. Because he's making noise? I'm going to type-- let's see-- Slides. Now, the Slides deck that I want has the word "webinar." Oh, look at this.
Now Google is searching for "slides webin" because that's all I typed. But it also knows that, hey, Melinda, you've had this Zoom Webinar Tips open. Maybe this is what you want. And it is. So instead of hitting Enter, I'm actually going to select this. And then my Slides deck will open eventually.
All right. What you do now is you wait for the left pane-- P-A-N-E, not P-A-I-N-- to open up. And you copy. I'm going to right-click where it says, don't type yet. And I am going to copy. You could also do Control or Command-C.
It doesn't look like it did anything, does it? But it actually copied this slide into your clipboard, which is part of your computer. I'm going to go back to my document. Just for grins and giggles, I'm going to insert a row below so I can show you what I'm doing next.
Right here, you see where my cursor is? It's blinking. I'm going to Command-- I could hit Command-V. I can right-click and select Paste. Or I could go to Edit, Paste. Either way, it's going to work. And it's asking me, do I want to link to the presentation or paste unlinked? I choose Link to Presentation. I'm going to show you that why-- I'm going show you that why? I'm sure you why in a minute.
I'm going to hit Paste right now so I link to the presentation. I can resize this just like it's an image. You see that little link tool? That tells me that this is linked to the presentation, just like this one is. Now watch this. I'm going to change this to a different color. Let's make it orange. And just for grins, we're going to make this a different color as well.
So we made two changes on this Slides deck. I'm going to go back to the document where I pasted that Slides deck-- still the same color. What's the big deal? It has an Update button. That's the big deal-- Update. Oh my gosh. The picture changed. Isn't that wonderful? Everyone say yes to yourselves. Don't type it.
So I can actually insert a slide into-- let's say I have all these slides that I want my students to look at. But I want to put them in table format because I want them to see step by step each thing that I want them to see. I don't want them to have to hit the Next button to go to the next slide.
Maybe they don't understand that. Maybe they just need everything on one piece of paper-- virtual piece of paper. This is the way you can do that. And if you give this to them, if you share-- this is part of this. We're going to go to the Share button up at the top of my screen. I can get the shareable link.
That's been copied to my clipboard. Now anyone that I send that link to can view this document. It went back up to the top because it just wanted to refresh. So now I can send that link to people.
Can you link from one Gmail drive to another that you're using for teaching? Oh, no. However, you can be signed in to do different Google accounts at the same time.
Can you erase the new version that you made in a document so that the students cannot see what you wrote-- for example, if you made some mistakes? Oh, you guys are sneaky. Yes, you can erase the new version. Absolutely. You can do whatever you want because you own the document.
So the question about checks-- so check marks. Google has added check marks to something that is not here. They have added it to Sheets. And I am going to cover that. So I'll show you it in Sheets, and it might work for you.
Oh, here we go-- something else. So let's say we got an image in here. I'm actually going to skip around a little bit because I have a library of images. I used to spend a lot of time at the airport-- not anymore. So I would create images for myself to use like this because sometimes I wanted to make the time more than what it looks like on a PNG that I copied from the internet-- so boom.
Or maybe I want that to be not red, but blue. I wanted control over my own images. So I drew a lot of stuff. And you can see this goes on forever. You can see little pictures of it. I'm not going to make this bigger. But there's a lot of stuff in here that I use with Google Draw.
So when you select or when you create something, you own it. I'm going to insert a drawing. I went to Insert and Draw. I'm going to go to my library images. I'm going to copy this. This is in a slide. I know I'm going too fast for you. It's OK. And I'm going to paste it here. Tell me I can't do it. OK.
So what did I do? I opened up my library of images. I found what I wanted. And then I went to Insert Drawing, New. A new drawing tool opened up. It refreshed. I copied the image from my library. And I pasted it into this document-- boom.
The reason I showed you all of that was just so I could show you this, Image Options. So I'm going to hit Image Options. And now I can do all kinds of things. I can do text wrapping. I can lock the aspect ratio or not. And on images that are PNGs, P-N-G files, you also have the ability to make them shaded or even a different color. So think about that.
On my Slides deck right here, I can actually show you to you in action. So let's say we got this guy. Now, this guy is in a bunch of different parts because I use him for different things. I can actually take his torso and put it over there-- or his lower half, whatever you want to call it. So I use him for a bunch of different stuff. And sometimes I even color him something different.
But in Slides, if we click on an image and go to Format Options, here's where I can add a reflection. See? He's starting to be reflected right here. And I'm going to make the distance a little further so you can see it and the size a little more. Here we go. We'll get the bucket out of the way. Now you can-- oops. The whole bucket didn't go. So you can do all kinds of things with images because they belong to you.
And while we're here, I'm going to undo everything I just did. What if you want to create a PNG? You can do that. What you do is you copy. You create something in Slides because you have a really big space to draw.
So I copy. I'm going to copy this, Control-C. I'm going to go to Drawings, D-R-A-W-I-N-G-S, dot google.com. Hit Enter, and that will open up a new draw space. You can also open up a new drawing by going to your Google Drive. Select New. Go to More. And then you'll see Google Drawings.
Now, I've already copied my drawing. I'm going to hit Paste. Now, remember, we've already shown you that you can take a Microsoft Word document and convert it to Google. You can also take a Google document and convert it to whatever-- PDF, Microsoft Word, whatever, text.
When you're in a drawing, you can convert the drawing from whatever the Google format is-- you go to File, Download. You can download this as a PDF. Or you can download this as a JPEG or a PNG. Don't go scalable vector. No. Don't do it.
Now, here's the thing. What's the difference between a JPEG and a PNG? A PNG, a P-N-G, file will be clear. Like right here, in between his legs right here, that will be nothing. It won't be a white space, whereas a JPEG-- this will be white space.
So I want to get rid of as much white space as I can by clicking and holding this little bar, this little hashtag. I can make it big. I can make it small. That's down at the bottom-right-hand corner.
So I resized my image. Now, the guy looks bigger, but he's not. If he was 2 inches before, he's still 2 inches. They just made it blown up a little bit so I can see it better. if I dragged this bigger, it would look like he became smaller. I'm not resizing him. I'm resizing the space that I'm working in. So you need to understand that.
All right. Now I've got this guy. Now, here, again, I can move him all around right. And just for grins and giggles, I'm going to do this. And I'm going to get rid of that. This is no longer part of the picture. Why did I do that? Just to show you what's coming up.
I'm going to go File, Download, PNG, P-N-G. It's going to take a couple of minutes. my file is called Untitled, so this is called Untitled. So I'm just going to call this PNG2 and make sure it's going on my desktop so I know where it's at and Save.
Now I'm going to go back to my document. And let's say this is where I want the guy to go. I'm going to Insert, Image, Upload From Computer. Go to your desktop so you can find it. And open. And look at that. There he is.
Now, I cannot change this space here. It's become a solid picture with that area-- whoops-- that area where I split him up. This is still clear. But this is one picture. So you can create your own PNGs or your own JPEGs if you'd rather have a JPEG.
Can you make a picture clearer, like a photo that looks blurry? No. You don't have those options. Is this also to add a video? Yes. You can go to Insert. You can only add YouTube videos, however.
And oh, by the way, YouTube videos can only be inserted in Forms and Slides. You can't insert a video into a document. I don't know why. I don't make these rules. Google does. You're going to have to ask them. So you can add videos to Google files but not to this document.
And what was the name of that font conversion add-on thing? Oh, OK-- the fonts. If you're following along-- everybody, watch closely. Watch closely. Do you see where your fonts are listed up at the top of your document? You might have Arial listed first. I have Montserrat because I kind of like that font.
Most people look at their font list and think that's all they have. And then you're going to notice that, hey, why does she have so many? Because I don't skip this first option, which is called More Fonts. So I'm going to click on that. From here-- oh my golly, Wally-- You get all kinds of fonts. And I know the ones that I already have added because they have blue checkmarks next to them.
When I add them to Docs, they will be added to my Slides. When I open up Slides, I'll be able to use any one of these fonts that I have opened as blue or checkmarked in blue. You can also delete the fonts. If you find that you no longer like Chewy, then you would select the X next to it. Or maybe you don't like Lato anymore. I deselect it.
And I really don't like these Lexend. These were supposed to be much easier to read, and I found them harder to read. So I'm getting rid of all of those. Open Sans right here-- if I don't want it anymore, I select the X next to it. But if I go, oh, I want that, then I'm going to select Open Sans. And it comes over in my list.
Now, how do you find all of them? Right now I'm showing all fonts. But you can also specify what kind of fonts you want. You can get display fonts. And it gives you a list of all the displays. So if you're making like poster boards and what have you-- righteous, yeah.
Or you can do handwriting. Don't do this to your students because they won't be able to read it. I'm sorry. I know there's some teachers in here. I love cursive writing. I did, too. But your students won't be able to read it.
Monospace-- it's very angular, up and down monotype. So it's very spatial. Serif has little curly cues on it. It's supposed to be easier to read. It's supposed to lead the eye across the page. That's not true for dyslexia, by the way. And Sans Serif-- boom. There we go.
So all of the fonts that have a blue checkmark to it-- I know they're in my font list, which is over here. As soon as I say OK, my font list has been updated. Now I can go back, and I can choose my new favorite font. Or I can also check to make sure all those Lexends are gone. So that's how you add fonts.
Once they're added to one tool, it should transition to-- I should find them over here in my Slides tool as well. If you don't, be patient. We're not in a click-and-get mode anymore, remember? We have to wait sometimes because we are on a slow internet. And everybody's on the internet-- most of them playing games, from what I'm reading. So just be patient. Maybe come in the next day, and you'll find your new fonts.
To pin a tab-- here's a new tab. Let's say I don't want to ever lose my key shorts. Oh my god, Chrome. So I want to keep that without getting the X. So I'm going to right-click on the tab and then Pin.
By the way, shout out to Marjorie Olavides, who showed me this next thing I'm going to show you. I closed the tab, and I didn't mean to. So I'm going to find the Control-Shift-T. Control-Shift-T on your keyboard-- it will open up the tab, the last tab that you closed. Oh my god. How many times have I needed that? Thank you, Marjorie.
Google used to actually have it here. You could right-click on a tab. And it would say, Open Last Tab. And I thought it was gone forever. And I was very sad. But Marjorie found it and showed me what the key short was. So yay, Marjorie.
All right. I'm going to scroll down. We've done a couple of things in Slides. Library of drawings-- I'm going to show you that again because I am going to link to a Slides deck that I haven't created yet. It's really simple to do. I'm going to give you all of these shapes. Why do you want those shapes? Because these are the shapes that you can use to draw things with.
And it's really hard to see these little, tiny things. So what I did was I made them big. So here's a square. Here's the square with the circular sides-- or the rounded corners, I should say. And when I share this with you, you'll get your own copy. You'll have to click on the copy link. And then you'll get a copy to your Drive.
When you select one of the shapes, you're going to notice some gold handles. And I'm going to zoom in here. This is another cool thing with Slides. You can zoom in or out. So I'm going to zoom in. I'm going to go back to my arrow, my select tool, so that I can show you this little guy right here, this little gold nugget, little gold bar. I can drag it. And I can make the shape do different things.
Not all of the shapes have that. Some do, some don't. So you're going to have to go through the shapes to figure out, oh, I wonder if I can-- yes, I can. Look at that. So let me get all these shapes back to the same size.
There's the flow chart. Let me back out here 100%. There we go. So we've got the flow chart diagram. So all I did was take the shapes. Here's the flow chart. Here's the arrows. Here are the different call-outs and equations.
So they're bigger so that you can see them. So you don't have to go, I wonder what this one really looks like right here. I wonder if this has a gold arrow on it or anything. You get the shapes instead. So I'll make that part of this handout.
By the way, for all you math folks out there, on the shapes, look what I can do. This is another cool thing. You can actually type within a shape. So if you need any of these, you can type within it. And here, even this we can type within the shape. Make that bigger like that. I'm going to undo all of that to get it back to normal. There we go.
So I'm going to give you these shapes because when you get the shapes, you can start-- all of these were made with shapes, folks, shapes and lines. That's all that these are. And everybody looks and goes, oh how did you do that? I just started clicking.
The best tool within the shapes is actually a line called Curve because when you make a curve-- I just click, click, click, click, click, click, click, click, click. It doesn't look like much. But now when I double-click it, I've got all these little points that I can manipulate to do other things. It looks more like a duck, doesn't it? Kind of, sort of, maybe, maybe not. Maybe I need a little more of a tail.
See, all I'm doing is dragging these little purple dots down. Then when I fill it with a black, now it's a silhouette of a duck. Boom-- instant image. That's why I have a library-- so that I can put all my images in here. And I can go, OK, I want that Drive image. Because I own it, I can make it any color I want.
Now, am I going to get in trouble because I copied somebody's image? Yeah, probably. Maybe. I don't know. So I don't really use these. I don't use them out of the realm of Google. Google doesn't care if I use this G right here on anything Google-y. But if I claim it as my own, that's going to give me some problems.
But this right here-- I can do anything I want with that. That's a hand. And I can make it swipe across the screen in a Slides to show. And I have. It's holding a tablet. And it's just dawned on me that these are both right and left hands. So I want this guy to swipe across the screen because one's holding a tablet, and the other one's pointing. And some of you that have come to some of my presentations-- some of these images I've used.
Can you add a photograph from your desktop? Absolutely. But that is going to be a solid image that you're not really going to have a lot of power over. So let me show you what I'm talking about. I don't need this guy because I've got him copied somewhere else. I'm going to-- boom. Did you see what I did? Wasn't that cool?
Here, let me do it again. The image is still on my desktop. Yes, because it made a copy when I drag it onto a slide. That's all I did-- was I got an image off my desktop. And I dragged it. Now, this is a picture that I can resize. I can make it small. And I can make it big.
I could go to Format Options. I can give it a drop shadow. Let's make the drop shadow pink so that you can actually see it when I give it some distance. There. There's the drop shadow right here. Maybe I don't like that angle. So I just play with it a little bit. OK. That's the angle I want. I really don't want it to be pink. Maybe I want it to be green. Boom.
So you can do a few more things with pictures. I didn't want to spend too much time here. And I'm not going to show this again, so watch now. I clicked on the picture. I went to the Crop tool. I went to the arrow next to it. It turns into a mask. So you might want to do this with photos.
It didn't do it. I'm going to make this-- oh, here we go-- round. I meant to do it round. All right. And then you put a border on it. And then you make the border white. And then we take the drop shadow away.
And now it looks more like a-- well, it would if the background was a different color. But you would see that white outline around the photo. So you could actually make it look more like a photo with the little white line around it. And like I said, I wasn't really going to show that because this is a little more advanced.
Sheets-- we had a couple questions about Sheets. And I did want to show this. So if you're going to follow along, this is what I'm going to try and cover. We're going to sort. We're going to sum the time. Yes, you can sum time. So this is really cool.
We're going to add format. We're going to average. We're going to add a checkbox. And then we're going to do some other formatting options. So here we go. We're going to sort.
To sort on a sheet, you have to look for your hand, not the hand on your keyboard or your mouse. You need to look for the hand that appears when you hover it just above the number one over in the rows. So see how it turns into a hand on my screen? Probably it's really small. But you can probably tell that it's not an arrow anymore.
The font list is amazing. Yes, it is. Making your own images is amazing. Yes, it is. Thank you so much for saying that. All right. Back to the hand. I'm going to grab-- Let me show you that again. See the hand? It looks like little four fingers and a thumb. And when I hit my mouse button down, it closes into a fist. And then I drag it down below my header row.
Does that make sense? I'm to do it one more time. I'll drag this back up. Here we go. All right. So here I have my hand. And just for grins and giggles, I'm going to make my hetero a different color.
So I selected the row, selected the words right up at the top. That's my header. I'm going to go to the paint bucket. I'm going to make it a different color, just a light color blue, if you will. All right. So here we go. We've got my header row.
Now I'm going to go above the number one. There's my hand. I'm going to clench my fist just by pressing my mouse button and dragging down. Boom. Now, you can't really see it too good, but there is a line there. And I know there's a line there because my hand is going across the page as my cursor goes.
So there's a line there. That is going to keep things sorting better. Let me show you what I mean. Just watch right now. Everyone take your hands off your mouse. Look at the Zoom window. Oops. Look at the Zoom window. I don't have a header row right now. It's colored, I didn't drag the line down.
Now watch. I'm going to sort these dates. Now, if I had a header row-- well, let's see what happens when I don't have a header row. I'm going to sort sheet A to Z. The Ws are sorted now.
You see how it screwed everything up? I don't want that to happen. I want to keep my header row at the top. So I'm going to do that again with the hand. Clench, drag it down. Now what happens when I sort my sheet A to Z? It sorts itself by this column. But it goes across. So everything's sorted now.
All right. So we sorted the sheet. You can go A to Z or Z to A. But as this is sorted, so is this entire row. Now we're going to sort by presenter. We're going to see-- boom. We had CALPRO. We had CASAS. We had OTAN. We had Yesenia Delgado. Yay!
So these are the people by presenter list. If I want to do the webinar, any title, anything up at the top if I want to sort-- it could be student name, first name, last name. It could be by date. You can sort it any which way you want. All right so. That was number one.
Now, number two-- I really messed up my sheet. It's because the number one is in the-- it's because I didn't make this a row unto itself or a column unto itself. So now we're going to sum the time. So I'm going to select this row here.
And actually, you know what? There's an easier way to do it. Watch this. I'm going to put my cursor in the cell where I want the equation to be put. So right here, this is where I want-- all of this time, the duration of the webinars that we've had listed here-- I want the duration. I'm going to stick my cursor and click right in that cell. I'm going to go to the Function tool. And I'm going to Sum.
Now, the little blinking cursor is asking me to input the cells that I want to sum. I could actually start typing D2, D3, D4, D5. I could do that. Or I could just drag down. Boom. And then I'm going to hit my Tab key-- 19 hours. How great was that?
We're going to do something similar. We're going to average how many attendees have come to these webinars listed here. I'm going to select the cell where I want the equation to go. I'll make it a little bigger.
So I put my cursor in the G1. I'm going to hit the Average function. It's waiting for me to either type, or I can click, hold, and drag down and then hit my Tab key. Boom. Now I know the average attendance was-- say what, 195.45? Wait, wait wait. No, no, no, no.
The reason it did this is-- that is the average of all of this. But I don't want this decimal. So what I want to do now-- when you want your numbers to be of a specific format, you need to go to-- guess the word-- Format, Number.
It doesn't matter if it's a time, if it's a date, if it's currency, if it's accounting, if it's scientific. Whatever it is, if you want that special number to be formatted in a certain way, you're going to go to Format, Number. If I see what I want in this list, I will choose it. And it becomes that.
Right here, we've got Number. But it has a decimal point. And I don't really want the decimal point. So I'm going to go to More Formats and then a custom number format. And from here, here's my choice right here. Here's the number without a decimal. So I select that and Apply. Now I've got a good number.
Google Classroom is not on our list. However, we're having an office hours at 4 o'clock tomorrow, where we will answer Google Classroom questions, Michelle. All right. So we did that. Let's see. Add format for-- oh, here we go. Formatting is so cool.
Let's say you've got some students that-- I don't know. You want to know how many times people came in or what their average grade is. And you want the As to look different from the Bs. Or you want the OTAN staff to look different from the CASAS. Because I'm a visual person, I like seeing colors. So I know that the colors go together. Here you go.
We're going to select the row or the column-- doesn't matter-- the row or column where we want this formatting to appear. And it's based on a condition, isn't it? It's based on if the presenter is OTAN staff, an OTAN SME, a CALPRO, a CASAS, whatever. It's a conditional formatting.
So we select this column. Remember, I said Format. So we're going to go to Formatting, Conditional Format. And we're going to get a window that opens over here. And Google automatically always decides that if it's not empty, it's going to be green.
It's applying this to range C2 to C12. This is the column that I chose. If it's not empty, it's green. I don't want that. I want that if the text contains OTAN SME, now it's green-- just the OTAN SMEs. I'm going to add another rule. It's going to apply it to the same range.
The next rule is going to be OTAN staff. And I don't want OTAN staff and OTAN SMEs to be green. So I'm going to change this one to blue. I'm going to add another rule. If text contains CASAS, I don't want it to be blue or green. I want it to be yellow. And I'm going to say Done.
Now, I could go through and also add CALPRO. Yesenia-- she doesn't match anything. So Yesenia, if you're out there, I'm sorry. But you're not going to get a color.
Now, someone asked earlier about check boxes. So I want to know if this-- let's say this is a list of student names. Let's just do this. Yeah. Let's say that presenter is a student. So I'm going change this to student name. And instead of webinar time, we're going to say homework or assignments.
And we'll just leave this date. Maybe that's when they turned it in. We don't have to worry about this. We're going to take all of this away. So now I have a sheet that I can use. These are my students. This is the assignment they turned in. And this is the date.
All right. Now I want to know if they've completed it or if it's complete. I just want to mark it in some way. Maybe the grade's complete. Oh, there we go-- grade complete-- grade complete. All right. Here we go. I'm going to click in the box underneath my header. I'm going to just select that.
And then I'm going to go to Insert. And then I'm going to select Checkbox. And I have one. Now, I could do that for each and every one. Or there's a little blue handle that appears right here to the right. I'm going to click, hold, and drag it down because Google knows I want to copy that all the way down.
Now, when I select it, look at that. I get check boxes. But remember, I like color coding. This is going to be on the sheet. I'm going to select this row. I'm going to select this row, too. I'm going to go to Format and Conditional Formatting. I'm going to add another rule.
Now, it knows I already selected this. I'm going to add an if statement or custom formula. So it's telling me, OK, this is going to apply to A2 through E2. Yeah. That's good. And here we go. This is going to be based on this F column right here. And this is a little wonky and weird. But you will get this formula.
Oops. I forgot. This is why it's wonky and weird-- because you have to add that dollar sign. So dollar sign F2 equals true. Because guess what? When you click on the checkbox, it makes it true. And then I want it to be pink. Done. All right. Now we're going to test it. Boom. Oh, look at that. It turned pink, except for OTAN staff, which I already had that list. It's up here.
So it's order of operation. If I drag this up, this will override anything underneath it. So if I drag it here down at the bottom, then these override the bottom. So if I want to see if OTAN staff have completed or if I've graded their work-- so what you do is you make the format the same. And then it'll come up.
Or you can also just click in the range. Go to Conditional Formatting. Here's my formula. It's A2 to E2. So what if I made it A2 to E12? Done. There, because E12 is way down here. So that's another way.
How do you know to insert? It took me many years, Stella, to figure that out-- and a lot of searching. That's why I'm giving it to you free because it did. It took me a long time. All I wanted was the whole row to be selected after I did something so I would know it was complete. And it took me a lot of time. All right. I will consider a part 2. If you guys will come, I will do a part 2.
How do you get a copy of this video? You've got to wait until it's posted on the OTAN website. And I'm telling you, you've heard how fast I was talking. And so was Marjorie. And she was probably cringing the entire time. If you stick around, I will show you. We'll give you the link to this. But I wanted the Marjorie part-- she has to close caption all these videos.
So yes, you're getting the handout. So I am going to share. I'm going to get the shareable link so that anyone can view. Yeah. That means you can-- oh, I want you to copy. I want you to copy. Yes. Oh, yes. OK. So I'm going to paste the link. Do you see that link? OK, everybody. Start typing. I'm kidding. I'm kidding. Watch this.
What I took was the last part that said Edit. Yeah. OK. I'm going to copy this link. I'm going to show you something that's not Google. I'm copying the link. This is the link that will actually make a copy for you. But this is way too long. Don't start typing this. I'm going to go to Bitly right now, bitly.com. You've probably heard us talking about Bitlys or URL shortners.
Bitly is usually allowed by most networks, TinyURL not so much. I don't know why. I think it has something to do with security. I'm not going to guess. I've never had problems with Bitly. When you go to Bitly, you're going to be asked to create an account. It's free. Go for it.
Once you create an account, you get to the Bitly. You're going to hit the Create button. It's a beautiful thing. Right here where it says Paste Long URL, you're going to do that. You're going to copy that long URL that I had in the document. Whatever URL you have, you copy it. And then you paste it. And it creates a much shorter URL.
But here's the great thing about Bitly. What I'm going to do is I'm going to put Doc Copy. I'm going to title this. And these last five or six digits here-- I can change it. So it's customizing the back half.
So I can change this, too. I'm going to make this OTAN doc-- let's see if we can make it all lowercase. If someone else has gotten it, then I can't have it. So it's Bitly OTAN doc.
We're going to see if we can hit Save. Oh, look at that. I'm going to copy it. Oh, boy. Here we go. So that big, long link right up there-- I'm going to paste the little, short one. You choose which one you want to type. You've got three minutes. Yes, it is case sensitive.
So when you type this into your browser, you'll get a notice to make a copy. And that is what you're going to get. All right. I'm going to leave this up for a minute. bit.ly/otandoc-- everyone got it? Going once. Going twice. Stopping share. OK. It's been a pleasure. I'm sorry I ran long.