Melinda Holt: So you're here for basic forms and quizzes. We will be covering a lot of things. And this is who we are. Farzana Cassim is from LAUSD. She is also an OTAN subject matter expert, and she has some Google certifications. Yay! And that's a picture of her TDLS, one of our conferences, Technology and Distance Learning Symposium.
My name's Melinda Holt. I'm at PS2 at OTAN. I'm also a COABE APSKI trainer, applied digital skills, google certified in a couple of areas, and I love Google. So if you have any Google questions, I'm probably going to be the one answering if you send an email. So we've just done intros. We're going to ask in the poll about whether or not you've created some quizzes. I'll get that up in a minute.
Our goal is that you learn the basics of forms and you're comfortable enough to play with it. Above that goal, the icing on the cake is that you actually create and use them with your students. That would be so cool. And if you do that, let us know. That's our agenda today. You have to be able to sign into your Google account. Yes, you need to have a Google account in order to create a form.
You don't have to have one to fill a form out. Anybody can fill out a Google form. But you have to have one Google account in order to create one. For those of you that are following along and you have a browser to your right or your left or up or down or wherever you put it, go to this address, and you will see something similar to what I am sharing with you now.
This is the preview of a handout. And I'm going to explain the handout in a minute. So I'm going to leave this here for another 10 count. Everybody write it down. This handout is the live version. So what I just gave you is the live version of the handout. We're going to be-- we also have a dead version of the handout which doesn't get updated.
This live version, if I see a mistake on it or if Farzana calls me and says, hey, Melinda, we need to add blah, blah, blah to the slides deck, I can do that. And you will always see the changes on the slides that we're doing here. What's really cool about it is that it's a book. It's like an e-book. So I'm going to go to the next slide. And you see all these table-- this form here of content-- not form. This area is all links. Every one of these is a link.
So I can progress through the book by just hitting my Next button or my arrow key and going to the next slide. Or I can go back if I wish using my arrow key back and forth. Or I can actually click on a link and go to Quiz Setup. It'll take me right there. And then, if I want to return to the TOC, I've got a TOC button on every slide. I will click that, and it takes me back to the TOC. So it works like a book.
So for those of you following along, if we get stuck answering questions on reordering and you want to move on, you can. Use this book to go to the next session-- section. If you already know how to create a form and you just want to know more about settings, you can listen to us in the background and then use this book to go to that spot that you want to review or that you want to learn about.
Any book. This is the live version. We will be giving you-- at the end of this presentation, I'll be giving you the quote-unquote "dead version" that's exactly the same. But in the future, if I add a Section 7, you won't see it on the dead version. You'll only see it on this live version. By the way, if you've noticed, you cannot copy and you cannot download the live version because I want the ability to update it and always have it updated instead of getting calls-- hey Melinda, could you-- I see-- could you give me that other one? No. Just come back here.
Here we go. This is just a screenshot. This is a screenshot of a form once you open it up. There are actually three ways to open up a Google form. Two of them are listed at the top of this slide. One is to go to forms.google.com. And one, if you're signed into your Google account-- and yes, you must have a Google account in order to create a form-- you could go to forms.new.
There are two types of Google accounts. One ends in at @gmail.com, and the other one may end in, like, @scoe.net or at lausd.org. Those are called G Suites accounts. So either one, you're going to be able to open up a new form. And there's another way to do it. Farzana will show you that. I'm going to stop sharing right now because she's going to take over.
Farzana Cassim: My name is Farzana Cassim, and I'm sure some of you already know me and some of you don't know me. So for this Google form, you have many ways to get in. So you can go to either forms.google.com or forms.new. When you go to forms.new, that means you're going to get a blank new form. That's what it is.
But next one I want to show you is this. When you click on the New Form, and you will just see something like this. I like to learn something new when I do not know anything about it. I don't really go ahead and click first. I like to take a look, like a Sherlock Holmes, just observe the whole scene.
So right now, just observe the screen that you have. And just like we read English from left to right, so let's start with the left. So when I click on-- sorry. When you start from the left, the first one you see top left is the little icon that is called Forms Home. That is whenever you want to get back to the home page of that form, then you come click here.
And the next one is called Untitled Form. This, just like it says on the slide, file name. It is only viewed by you, you the owner. It means, just like we give a name to a file that we create, you can just give that name. And so do not confuse this one with this Untitled Form. I'm not sure. Hold on one second. I want to get my little pointer. There you go.
So if you type something in here, that is only viewed by owner. Then, if you click on over here, this one-- or no need to click, but just follow along-- is that Add-ons. There are some little cool Add-ons that Google has if you wish to just go and explore that. And the next one is colors palette. And that one is that you can change the color of the screen-- or I mean the forum. If you don't like this light purplish color or any other color that you want to, you can go ahead and change that. Or you can even have themes. They've got plenty. So go explore that later on.
The next one is just this little eye that says Preview. Before you send out your form, you should all preview it so we can see whether we have some mistakes or spelling mistakes or wrong answers for things like that. It's always a good idea to click on that Preview before you send out to the public or your students. The next one is Settings. That Setting icon should be familiar to all of us, pretty much, because in many platforms, we use the exact same icon.
So this little area is a place where you can tweak your form, things like how-- whatever things that you want to change to, how do you want this form to be. So this is the area where you're going to come and click on to change your settings. So I call it an area to tweak your settings. So the next one is called the three dots. I heard the street language is kabob. I don't know. When I'm hungry, I see them as kabob. When I'm not hungry, I see them as three dots.
So these are the three dots. Every time you see three dots, just like on your phone, on your tablets, on your laptops, on your desktop computers, any browsers, many browsers, they all have these little three dots. Every time you see that, that's more form settings. Not only from setting. It means more options I meant. So the next one is Send button. Of course, this should be pressed after you clean up and you make sure everything is working well with that form. Then you send out to the public, just like it says here on this slide.
Invite to Fill form when you want people to go ahead and fill out that form or when you want to get links. Sometimes you might want to share just the link, or you might want to have this form embedded into your courses or your-- what do you call this-- the LMS or sometimes on your website, things like that. Then you may need Embed Code.
The next one is Responses. This area is when your audience or when your students or when your colleagues or whoever that you want the form to fill out, their responses are shown here. So you can come in here, and you can view these responses, and you can see who answered what if it is a question, which student answer, give what answer. All these things can be found here. And it's really neat. I always get excited when I get your responses.
So here we go. The next one is this area you all should be familiar with. The reason is this is the meat. This is the area where you're going to-- this is the area with the tools that you will need to build your forms. And just sit down for a minute. Just take a look at them, each one of them, and see, try to understand. A plus means to get a new question.
And then you can click on Imports if you already have some forms created and you don't want to rebuild more questions, you just want to get those questions out of the previous forms that you have. You can go get that. And then you can have titles and images. Titles means sometimes you might have sections and you might want to let the people know the next session is on essay, the next section is multiple choice only, the next section is such and such.
Since I'm assuming all of you-- or most of you are teachers, and also I am also a teacher, so I will be referencing as class or students, so in that nature, education nature. But if you work for offices, I really don't-- I'm sure pretty much you can do these things too. But this little picture all of us are familiar with, which is images. So that little icon tells you, anytime you want to bring in images to your form, you can do that.
And here is the video. We can't go wrong with this video. What if you have a YouTube video you want students to see? Or what if you have a specific video you want the students to watch first before they answer the questions? That's something that you can bring in. And then here you are. The last one on the bottom is called Sections. You don't want to give 37 questions on a form, making all the people bored to death with these questions.
Because people are like, when are you going to finish? When are you going to finish? I don't want to answer your questions any more. In that case, you might want to divide them into sections. So that way, people fill out-- oh now I have up to five questions. Now I have some time. OK, I can breathe a little bit, then go to the next section, and so on and so forth. So if you're going to have a lot of questions, you better put some sections. And it is clean, clear, and readable for other users.
Melinda Holt: Farzana?
Farzana Cassim: Oh, yes?
Melinda Holt: I'm sorry. We have quite a few questions, I'm going to say, about the add-ons button.
Farzana Cassim: Got it. OK.
Melinda Holt: Hang on, because they want to know why they don't see it. Do you know the answer?
Farzana Cassim: No.
Melinda Holt: Sure you do. Because-- and we have discussed this. She's probably forgotten, folks. The Add-on button is always on Google accounts, @gmail.com public accounts. If you don't see it, then it's probably because your network has precluded it from being added. They don't want you to add things onto the form.
So that's up to your network whether or not you can install something onto the form. It's pretty cool some of the tools that you get in Add-ons, but it might be precluded. And the screenshot that has been taken was actually from an @gmail.com account. So if your picture or if your form looks a little different, then it's because you maybe have an update that nobody else has gotten yet, or because you're on a G Suites EDU and your network person has decided, no, you don't get add-ons, so you don't even see that button.
Farzana Cassim: Great. Thanks for the answer, Melinda. Let me get back to the next arrow. This area, it's a really handy area. So please, this form is not-- it doesn't have a lot of buttons to memorize or remember anything. Very clean looking one. So you just take a look at that area. That should not change to anywhere. No matter what form that you have, those icons will still be there.
So let's go over this first. Remember these little three dots? The three dots are kabob or not. And those are-- that means you have more settings. And when we get to the live form, we're going to take a look at it. And required. For example, a lot of time, people say, what is this required? What it is is this. For example, you want to know who answered your-- or who took your test.
And if you don't want-- if you don't put this, for example, name, what is your name, if you want to know which student answer this form or this question or stuff, you need to have-- if you want to have the name, then you need to make it required. So that way, the person has to type in that first name or last name, whatever that you ask. So this is important.
There are some questions you might want to say, OK, if you do not wish to, no need to answer. Sometimes you might ask them an opinion. and There are some times you need to give them an option. They may not answer. They may not want to. In that case, just leave it alone. That means they have an option and that they will not need to answer. If they wish to, they will. If they don't, they don't.
So now, this one is-- we all know. It looks like a trash can. So that means delete things that you don't want. For example, I don't want this question anymore. I made a boo-boo, and I don't want it. Or maybe I have-- it is a repeated question. So in that case, you can just delete it. The next one is called the Copy. So this means--
For example, if you're going to ask-- if you want to split last name and the first name, so you can see it here the question will be, what is your last name? And that will be one question which is required. And then the next question, I don't want to retype, what is your first name, because sometimes I want the computer to do the job for me.
So in that case, I would just copy this because everything is all set up for me. So I'll just copy it and change from last to first. So that's when you want to-- this is just a sample one-- a simple one I'm just saying because you may see how cool this little Copy button is. The next one is question types. This is a really awesome area. This tells you what type of question are you making.
For example, if you have a multiple choice question. And of course, "what is your name" should not be a multiple choice, because you better have one name only. Even if you have a nickname, it better not be here. So you can just say, what is your name, or, what's your last name, what's your first name, because it is an answer that you want from your audience or your students.
So in that case, computer actually knows-- Google actually knows this it. It depends on your question. It changes for you. However, you can of course go and change to multiple choice or other options that we have. Of course, I'm going to show you what those are. Questions tab. If you look at this little underline over here, it means you are already in this tab, the Questions tab, the area where you are building your questions.
And whenever you want to go and see responses or things that you want to go and change here, you just have to click, and this little bar will change to this side. Question, AKA title, statement, direction. Sometimes you might want to tell your students what to do in here. So just like the slide-- the statements on here, it says, what is this? Ask your question here. Ask your quizzes or whatever quiz question that you want to us here. Just right there you type it in.
The next one is Form Name. I started with this here by telling you this is only viewed by owner. But this area, however, is for your audience, your students. So they can see that. They will know what kind of form they are filling out. For example, if it is a midterm test, then you can say midterm test. Or if it is a test number 4 or quiz number 4, you can see a quiz number 4. This tells the students or your audience what type of form that they are filling out.
Melinda Holt: While Farzana is taking a sip of water, you've all noticed, and you've been putting it in the Q&A, that you see something different than what was on the slide deck, or your Add-on button is actually in the skinny snowman, or the kabob as Farzana called it. So yes, that is true. And I'm just telling you that that's the way it is. We will all sometimes see something different.
When that happens between Gmail and Gmail, if you see something different than Farzana does, then it probably means that Google is on its way to change. So if you see the new version and Farzana is still on the old version, she'll eventually be catching up to you, or vice versa. Maybe she sees something that you don't yet, and it will be coming over soon. OK, Farzana. You ready?
Farzana Cassim: All right. So since I already showed you all these little things, there is no way we all remember what these are. So let's get to the live form. I like to, every time I want to open a form or-- I mean create a new form or a new document or a new Excel sheet or anything Google Apps related, I always like to come to Drive. The reason is I see this as a place where my tools, things that I need, are here.
And so that's why I always like to come to Drive. And just like Melinda said that you need to have a Google account. Let's take a quick look to my right side of the screen. It says G Suite. And as you can see, I am an employee of LAUSD. So I am using my district account, which is known as a club account. However, I'm not going to go over this. All I just want to do is to let you know is I'm going to go to Drive, and I want you to note that I'm using the LAUSD account.
Well, the way I like to get to a blank form is go to my Drive. I click on More. I know it is hidden. I don't know why. But one day, it will get a chance to come up over here and get its spotlight. But for now, it is hiding here. And I love its place. I know where it is. So I'm going to just go ahead and click on Google Forms. As soon as I click on it, you will see a blank form that I've been talking about the past 2, 3, 5, 10 minutes. Here we go. We have our untitled form.
Let's quickly take a look at one more round. Not that I'm going to explain all over again, but major ones I want to quickly show it to you. If you remember this one, this one is known as the Forms Home, and that's the one I was talking. And those of you who are following along on another tab, you will see this. This is the area you might want to give a file name. So I'm going to just call this one as-- I don't know. This is what came in today. So Burlington English Sign Up Form. That is the name of the file that I'm going to see.
But this, however, is the area I don't want them to see. All I want is this is-- I don't know. What season-- what are we? We are in spring. Spring 2020 BE Sign Up. So that tells me I am using this form for the spring 2020, Burlington English sign up. This is for my audience or whoever is filling out to see. Here is the form descriptions. It is up to you. It's optional. You do not need to fill out anything. If it tells you something, if you need to give some kind of instructions to the people, make sure you do this, you do that, some kind of instructions that you need to give, go ahead and type it in here.
And this is the one I was talking about last time, the little underline that you all see. This means I am under the question. I'm building my question, and this is my Questions page. If I go to Responses, here we go. Right now, of course, the form is not live yet, so there are no responses. So this is just another form I just created to show you. So I'm going to just close it because I do not need it now.
But this, however, is the one I started with you. So all of these, we have them. I showed them to you. When you are all ready, you're going to go ahead and click Send, and you will find out what else you need to do here. And this one is the little Settings area where you can do your-- tweak a little bit here. Depends on where you-- what organization or district you are in. And it will be different.
But before that, I'm going to click on it. So Melinda mentioned-- explained it to you about the add-ons. It looks like our district allows us to have add-ons. And so that's something you might want to check with your district, if you open it, whether you have it or not. And this is the colors that you can choose or the theme that you can choose.
Let's see. Right now, it's purple. So what if I change it to orange? There it is. I am in a bright mood today. If it were raining, I'm going to go with this color. No, no. It is up to you, whatever mood that you have or whatever is appropriate for you. So those of you who are interested in having an-- what you call it-- header, so you just go ahead and click on things like that. So these are a few things that you might want to explore on your own.
So this area, as I mentioned it before, these little buttons are your tools, things that you will need to build this form. Why don't we start creating a form? Actually, I started creating a form. Why don't we start adding a question? So if you want to add a question, all you have to do is simply click on it. It already highlighted for you. And just go ahead and ask your question.
What is your last name, question mark. Did you notice? This one automatically changed to short answer. But of course, you do not want to change to anything else because it is a question you are asking. You want someone to answer that. So leave it alone as it is. What if it were something else? What is your favorite color? But you want them to choose only from the ones that you want them to answer-- for example, orange. You see, I changed into multiple choice because I'm going to give them several choices. Pink. So that's what it is by multiple choice.
Let's take a look at the checkboxes. Whenever you have a checkbox, sometimes checkbox-- most of the time, checkboxes mean you can select more than one answer. So sometimes there are some surveys that I'm sure you all have filled out, and when they ask you to do something, and they will say in a parentheses, select more than one or select all that applies, whatever it is that you can do with that.
So dropdown is something that you might want people to choose from because you have to build a few things. For some reason, I thought, Melinda-- I don't remember seeing that. Anyway. Maybe I didn't pay attention to this one. But that's something that I just--
Melinda Holt: It will show up on preview.
Farzana Cassim: I see. OK. So if you have-- sometimes, you might want your students to answer setting, like long paragraph or some kind of opinions you need to give you. In that case, change it to paragraph. Depend on your question that you ask over here, you need to come and change. So I'm going to go back to my short answer because I'm going to change this because I want to start with, What is your last name?
Because I want to go-- I went to sort. After I receive all my responses, I may want to sort by last name. So that's why I'm going to split. Like I said, I want the computer to do the job for me, so I'm going to duplicate. But before I click Duplicate, I want to make this question as a required. So that means whoever answers it, they must answer that. And so I'm going to go ahead and click Duplicate.
And this time, I'm going to change last name to first name. That's the idea of having these little duplicates, so whatever that you have, you can just have it. Sometimes you may even-- let's create another one so you will know what I'm talking about. Let's add a third question. Here is a third question. In this question, I'm going to ask, have you had your breakfast? Oh, I love these sessions. Yes, it automatically fills it for me.
And I go here. No. What if I went to say maybe? What if I have another option, other? So yes, no, maybe, other. But that means I have four answers that I need to fill out. I'm not going to-- the next question that I'm going to ask, I'm going to have the exact same answer, but the question will be the same. I mean, sorry, the question will be different, but the answers will be the same.
In that case, I want that duplicate again. So let's go ahead and click Duplicate. Watch what happens. All these answers are over here. But the question is the same, so I'm going to go erase it. I don't even have to select. How cool is that? Google understands that I'm going to change it. So don't bother selecting any of those. Every time you see these little bluish colors, the words are selected for you, just leave it alone, start typing, Don't even press Delete or backspace. Just start typing. Seriously, start typing. Make the computer work for you.
What's the next question I should ask? Have you gone out at all? Something like-- I don't know. So you may have some answer over here, or you can go change it. That's the duplicates. And the next one I would like to do is this. What if I change my mind and I say, oh, you know what? I don't want to split "what's your last name" with a "what's your first name."
What I would like to do is this. I want to just change it to, "What is your name?" Do you see? I'm going to-- hold on. Hold on. OK. The way to-- what I'm about to do is I'm going to edit it. I don't want last name anymore. I just want, "what is your name?" So all I need to do is double-click on the word "last," and erase it. So that is a type of editing that you are doing. What is your name now?
And so you just have one question. People have to just give their full name, or they can just give a first name, they can just give a last name. So if you want to really specify, then you can say, what is your full name? So I am editing a question over here. And then I found, aha, I already asked "what's your full name," so why should I even have this "what's your first name" over here? In that case, what do you think I should do?
Of course, I need to delete this question because I have no need for it because it's redundant or almost redundant. So let's click Delete. There you go. It's gone. Goodbye. It says here, Item Deleted. If you want to undo it, go ahead and quickly click Undo. Now, I don't want to undo. I like what I ask. So here is, What's your full name? Short answer. Have you had your breakfast?
Every time I move my mouse and click in one of these-- any of these questions, you can just-- you see, it gives you-- it allows you to edit whatever you want to do with each one. What if I have-- what if I want this question to be the second question instead of third question? Let's take a look at something here. You see this little area? I don't know if you can see it. There you go. How about now?
You see this six dots area? That is that little handle area. It gives you a way to move things or move questions around. So I want to move-- you have a choice of moving the two to three or three to two. So I'm going to just go ahead and move that three by clicking and dragging it up. As you can see, I'm moving it. And here we go. I will just release my mouse. It will move to second.
"So what is your full name" was my first question, and my second question is, Have you gone out at all? The question now is, have you had your breakfast? So you can move your questions around. That is called re-ordering because you are trying to reorder questions. There may be times that you may need to. So don't be rigid with-- I have to have number two over here, number three over here. No. Just ask your questions. Go around, check them. Re-order them, re-edit, whatever you need to. Be flexible with it, and enjoy along the way.
Melinda Holt: Farzana? Some of those questions that you created, they were auto-populated with answers, like yes, no, maybe, other. What if you don't want "maybe?"
Farzana Cassim: That's right. I don't want "maybe." Let's say, in this case-- have you gone out at all? I only want them too until yes or no. There is no other maybe. So in that case, you see here it says "maybe." Let's take a look at on the right side. It says, Remove. If I move it, you can see it says Remove. X. I don't want "maybe."
I will just simply remove it. It's all gone. I don't even want "other." What if I don't even want "other?" Same deal. Just remove it. All I want is yes and no. So that is another way for you to clean up your answers. Sometimes, there are things that were given, and then you feel like, huh? What is this? What is this? You don't need it. Just simply click it. So I hope I answered that question.
Now, the next thing I want to show you is let's go and create one more question. I only have three questions, as you can see. Let's create one more question. If I click Add Question Now, it will come between my second question and third. And if I don't want it, just like I showed you a few minutes ago, just simply move it down. So if I can move it that way, just be flexible. Just go to this third question or the fourth question and move it up so you will still have the order that you want.
Here's the question. Now, this the fourth question. What if I want to have an image? I want to have an image so my students get-- or your students or your audience can see, ah, this is what it is. So sometimes, you may have words or answers for them with an image. So let's say-- I don't know. I need to have-- which one is a cat?
I'm going to add an image here. I'm going to go to Google image search. This time, I don't have a cat. Oh, how lovely these are. Hello. I will' take you with me. I click on it, and I click Insert. And here is a little cat. If it is too big for you, all you have to do is click on the picture first. There are four corners. Just resize it to the way you want. How cool is that?
Don't try to-- don't be to worried about it. Slowly go whatever size you want. As you can see, I can't smaller than that because it doesn't allow me to. So that's the only size it-- the smallest size it allows me to have. In this case, I can say this one is a cat. Or maybe I should change the question. Right now, you don't even have to have anything. Melinda, jump in any time.
And so here is a cat. And I want another image. Oh, these too cute. And I want this little one. Click Insert. There is another one. I'm going to re-size it. Look, come on, it's 9:54 AM. We are working at home. I still want to be in bed. So I'm going to bring in these little ones here too. So you can just bring in an image like this. You can have the caption, the title of this, each and every one. So that's how you can come and play with this, adding images and moving things around. And you can have all your questions and answers over here.
The next, since this is all about how to bring an image or how to add images, I want-- please, let's look at something here with me. At this time, my mouse focus is on this question. The reason I know it is-- the reason I know I'm working on this is because of this blue bar on this side. This blue bar tells me, currently, I'm working on this.
So if I click on this Add Question button, then that new question will go under here. But if I click on this one, my focus is changed to cat question here. And if I click it here, it will go between cat and dog. So if you don't feel like that-- you don't want to re-order again, in that case, just go to the question that you want, and then you click on Add Question. So the next one will be just automatically put under it. So this time, why don't we add a video?
Melinda Holt: Farzana?
Farzana Cassim: Yes?
Melinda Holt: I'm going to jump in. Let's close this.
Farzana Cassim: Okay.
Melinda Holt: On this question, it's option 1, right?
Farzana Cassim: Yes.
Melinda Holt: When you scroll your mouse towards the right, and you should see a little-- there we go. So we had the question, if you want to add pictures and allow people-- which one is the cat? Which one is the dog? You could actually add them on multiple choice or-- there we go. You can add the pictures to the side, yes.
Farzana Cassim: Google image search because this is all Google images. So it's so easy to just find it here. Here you are again-- let's go and insert you. And here it is. Cat with this picture. And now I have another one. Thank you, Melinda.
Melinda Holt: Sure.
Farzana Cassim: And right there, you see? She makes the computer work for you. I even move my mouse so far out, you see? All you have to do is over here and in that same line. The cool thing about it is that computer-- Google automatically aligns things for you. How neat is that? You don't even have to go do anything.
So just go to dog. Click on dog. What happened? Oh, there you are. And I'll click Insert again, and it will be aligned nicely. And did you notice the two different things? When I click on Image, it re-sized it for me-- automatic re-size. When I clicked on this image, I had to re-size.
Sometimes, I like making mistakes. And this is the best time for me to show you, if I went in making mistakes, you wouldn't see the difference. Did you all notice that difference? When I got my cat, it was big. I had to resize it. When I got the way Melinda showed me, it automatically re-sized for me. How cool is that? I don't have to do these things. I feel like this question is no longer needed.
So what do you think I should do? Of course, the Delete button. Let's click on it. I feel like I'm in power now. I'm deleting things now. Go for it. This one too. I don't need it. Click on it. There it goes. Now I have-- I can ask my question now. Which one is a cat? There you go. They can just select whichever one is a cat or dog.
And if you want to confuse them more, bring in a parrot. Bring in a penguin. Marjorie is here, so a penguin. I like giraffes, so I'm going to bring in a giraffe. Go for it, whatever that you are doing. Of course, don't go too crazy with all these images because it may be too confusing to others. But let's look at something. I want to show you-- I forgot.
One second, Melinda. I forgot to change this little thing. You see that? If I want to make it required, I need to make-- I need to turn this on. So all these questions that you can create. And the last thing I quickly want to show you, because there are a few things that you guys can do, but videos, just go ahead and just quickly click on Add Question. Go straight to Video.
And in this video-- in here, you have a choice of looking for a YouTube video, or if you have a specific link, you just go ahead and type it in here. So you go ahead and find any video that you want. Once you have it, it will allow you to click Select. So Melinda, so if you think-- should I continue?
Melinda Holt: Let's not do the videos.
Farzana Cassim: Let's do that correct.
Melinda Holt: Let's have them see what they've created so far.
Farzana Cassim: Yes. I don't need this one because I made a mistake because I really don't need it, so I'll just click Delete. And I want to have a clean looking one. I have one, two, three, four questions. Now I need to see how it will look. So here we go. There is a Preview button. So I will click on the Preview button. And this is how it will look like to your audience or to your students.
What's your full name? They will just type in. And have you gone out at all? Either yes or no. Have you had your breakfast? Yes, no, maybe, whatever. Which one is a cat? Here is a cat. Remember, if you go ahead and click and answer any of these questions, you will be given responses. Your responses will be recorded. Have you gone out at all? Actually, no, two weeks straight now. Have you had your breakfast? No, I was too nervous to eat. Which one is a cat? I'm going to make a mess. Click Submit.
Now let's quickly go and look at it. This one will come back. Just keep-- pay attention on this one for now. Let's go back here. Let's take a look at these responses. Because I just answered something with you just now, you see this responses? I have one response. So here we go. Farzana Cassim, one response, said no. And the other one, it says, have you had breakfast? Yes, no.
This little chart is so awesome. If you have more students, you can just go through individual one, or you can go and see which question was answered by who, all these things. So you can just click on it. They are nothing too-- there's no special skills to learn. It's just click, point, and you will get it. This is really cool. But I want Melinda to explain to you about some settings. And these are a few things that you need to do before you send out your form. So, next up, Melinda.
Melinda Holt: So I was actually referring somebody to-- we've done that. We've done that. Look at all the stuff-- we didn't add a video. We didn't do file uploads. Farzana did show you how to preview. Now, I also had a form started. It's not nearly as complete as Farzana's. Just to recap, though. So this is the title of the form. And I can name it anything I want.
I'm the owner. I get to decide. If I click where it says Untitled Form, it actually takes this name of what everyone sees. It will be up here. But if I want to add something to it-- Attendance let's say June. You see it? That's my file name. Again, this is just a quick recap. So untitled question. If I type name, look at that. Google already changed it because they know that, hey, when you type a name, it's not a multiple choice. It is something somebody is going to type.
We had a few questions that came in the chat. Don't you want to require that? And Farzana did show that. I never require any questions until after I've gone through and tested the entire form. Some of the forms that I've created have had three or four sections. And if I require the questions, then I have to answer every one.
And if I just want to check out that one question that's on the third section, I have to respond to everything. So I wait until I test. And then I'll just go ahead add a sectional real quick. So we got name. I'm trying to do this fast. Grade. There we go. So you've got attendance. And then a question might be, what grade are you in currently?
And look. I put, what grade are you in-- and I haven't even finished typing the question, but Google is going, hey, this sounds like you might want freshman, sophomore, junior, or senior. I don't know if you can see that. It's pretty light. So I'm just going to add all of them, and then it's all added for me. So Google-- yes, Google knows what you're thinking. It's peering deep into your brain and going, ha-ha-ha, we know. We got you.
No, they don't. It's a suggestion. If you don't like the answers-- and Farzana also went over this-- you can delete them, or you can delete them all. You don't have to accept what they give you. You can delete them all and add your own. The preview is way up here so that you can type in-- remember, I didn't require it. So I can go to the next. And that's why I did that.
So maybe I just want to test whether or not this actually came across correctly. When I don't require things, then I can test it out a little bit. We also had a question. Hey, I'm still in preview mode. How do I get back to my form? When you select the preview, when you select that little eyeball, a new tab opens. So I'm moving my mouse over where it says Attendance. That's the name that everyone sees. That's the name that the people see when they're filling out my form, Attendance.
Right here is the file name. So that tells me that this is where I can edit my form. So the settings. When we have a form, you have settings that you can manipulate. So there's a gear, if you're following along, up at the top of your form that you've created. If you click on this little gear, you're going to get three tabs that go across. First one is general. Second one's presentation. Third one's quizzes.
Collect email addresses. Don't do it. Don't do it. Don't, because it will require people to be signed into an account. So I wouldn't do this if you want it to be an open form. Now, if you want to collect email addresses, by all means, select that. And when you do, you're given the option to send response receipts or get response receipts. And they tell you what it is. Respondents receive a copy of the responses. So for those of you that were asking, can the students get a printout of what they responded, this is one way to do that.
But they will be-- they will be prompted for their email address. And I don't even-- I didn't put email-- or I don't have to put email address in the form when I'm creating it. Google, as soon as I click this box, will do that because I've required it. So when you require things, it might-- or it will. Let me rephrase that. When you change things on the Settings tab, it will require things on your form. So I'm going to de-select that. I'm just telling you what it is. You can do it or not. It's up to you.
Require sign in. If I limit to one response, then respondents will be required to sign into Google. This is something that you might want to consider if you have a classroom-- a Google classroom. You might want to limit their response to one because it's a quiz. And if it's a quiz, you only want them to do it one time. And they have to be signed into their Google classroom, so this really doesn't matter. If they're going from classroom into the form, they're already signed in, so they won't have to do anything. If they're not signed in the classroom and they come to the form, they'll be prompted to sign in. So that might be something that you consider as well.
Now, here's where we get to decide. Can the respondents-- these are the people filling out your form-- can they edit after submit? Do I want them to be able to change their answers? It depends on the form. If it's a quiz, the answer's probably no. If it's-- oh, I forgot that I wanted to add-- if you ask what they're interested in. Let's say you ask what classes do they want to take.
And then they get to the end of the form, and it's all of a sudden, oh, I forgot I wanted to learn English, and I didn't put that down. So you might want them to edit after they submit. You might also want them to see what these summary charts and text responses are. You might want them to see. Maybe the form type that you're creating is a poll and everybody gets a vote. Are we going to go to the park tomorrow as long as we're six feet apart? Or are we going to stay at home, or we're going work from home? So you get the choice.
And if you want the students to see what everybody else is voting for or what everybody else has voted for-- past tense-- then you would let them see this. On the Presentation tab-- I'm going to click that. And remember, Farzana, if any questions come up that I need to answer while I'm doing this, please let me know.
Farzana Cassim: Yes. OK.
Melinda Holt: So if I have a really long form, like Farzana was saying, if you have 37 questions, you definitely want to have sections. But you also might want them to see a progress bar. Because if I've got this form in front of me that someone's asking me to fill out and I start filling it out, and it's like, God, this is going on forever. How much more do I have to do? Well, the progress bar will tell me I've finished 90%. OK, I can handle that. I can go a little bit more.
But if I've already asked-- answered 30 questions and I'm only at 20%, I don't know. I might not do the whole thing. Shuffle question order. Be careful using this. I'm just putting this out there, because that means it's going to shuffle everything. And that includes the name. No, you cannot pin a question to the top so that it's always the first question if you shuffle. When you shuffle the form, you shuffle everything.
Farzana Cassim: Melinda?
Melinda Holt: Yes?
Farzana Cassim: There is a question. It says, I just made a sample form and sent it to my husband. When he tried opening it, he got the message that he needs permission to open. Is there setting of permissions on Google+?
Melinda Holt: There probably is because she sent it instead of gave him the form link. So that's coming up. I'm glad you did that, whoever it was. I will show you that in just a second. Show link to submit another response. There's lots of reasons you want to do this. Maybe you're having a potluck and somebody wants to do the main course, but they also want to do dessert, so you want them to have the capability to come back. And this just gives them a link when they fill out the form that they can redo the form.
The confirmation message. At the end of a form, we've all seen this. "Your response has been recorded," or, "Thank you for your response." You can change the message. "You done good." That ought to make some English teachers really riled up. But you can change this to whatever you want. Quizzes. This is where you can make something a quiz.
This is where you can release the grade. This is where you decide whether or not the respondents can see missed questions, correct answers, or point values. Personally, I don't think any teacher is going to ever select this unless it's a pre-test or a pre-quiz and you actually want them to see the correct answers. So you can use a form that way too.
Now I'm going to cancel this. I'm not going to save anything. Just going to keep it the way I wanted it. But if you made changes and you want to save those changes, then you have to save. Now, the person that sent the form, they use the Send button. And that is very intuitive, isn't it? Because you want to send the form to people. No, you don't. You really don't.
What you want to do is you want them to fill it out. And in order for-- I mean, you could use this, but it's so much easier to just use your eyeball. There is the link. Here is the link to the form. So if you select that and send it to somebody, they should, not always, but they should be able to fill it out. Why do I say not always?
Because you might be in a club. And in a club-- and this question actually came up right at the beginning. Thank you, Mr. Barry Bakine. I am going to go to-- let's see, what am I-- oh, forms.google.com. This is another way to open up a form. By the way, here you get all kinds of stuff. We also had the question, how many-- what can you do besides adding questions?
I'm going to look at the template gallery. So I'm at the forms.google.com. I'm going to click on Template Gallery. And here are all the different kinds of forms that Google has created templates for. As soon as you click on one of them, it is yours. Because it's yours, you can change it. So if there's a question on event registration that you don't want, you can just delete it or change it however you want.
So this is a Gmail or a public account. Right now, I'm going to go to my SCOE account. Let's sign in. Hang on just a sec. Why am I going here? Because I want you to see the difference between sharing on-- between a club and a pub. So I'm on my club. When I go to Share My Form, this is one thing I have to look for.
When I send this form, it's automatically collecting respondents from Sacramento County Office of Education. Well, hang on a minute. What if the person I'm sending it to doesn't have a SCOE-- or Sacramento County address? I need to de-select that. That's number one. I just go ahead and hit send, because to me, this is-- yeah. No, they changed that too. There used to be a send save here.
So that isn't selected, so that's good. I also look at the other things here just to make sure I didn't miss anything. Now I'm going to go to the More button. Farzana called it the kabob. I kind of like that. I've also heard it called the skinny snowman. And I'm going to check my preferences. So on the skinny snowman, Preferences.
Some people had asked, how do you make this default? How do you make questions required? Again, I don't do it because I like testing my forms. You can also require collecting. So every time you make a new form, you collect email addresses, make questions required, or you can set the default quiz value. So every time you create a new quiz, it will always be-- if you put in here 20, it will always be 20 points. Can you change that after you do it? You bet. It's your form. You can do what you want to do.
There is another-- here we go. Add Collaborators. If I want to share with somebody, right now it's only to me. Only I can access it. I'm going to change that just so that you can see all of my different options right here. This is sharing the edit rights to the form. Don't give your students edit rights to the form. Hit Preview, that little eyeball, and collect that or select Copy the Link. It'll say View Form at the end of it.
But if I want to share this form with somebody, on most clubs, on most G Suites EDUs, this will be selected, this right here, so that I can only share with the people that have the same domain that I do. This is usually the default. Why isn't it the default on my account? Because I'm a G Suites administrator, and I can do anything I want. So there.
So when you check your settings here-- I'm going to turn this off. So I can share it with anyone now. Now, here's the thing. Your G Suites administrator might have decided, no, we don't want you to share with anybody outside of our domain. You have to talk to them. And you've got to have a good reason for it too. So check those settings.
So those are some preferences that you need to check before you send the form to people. Make sure that you're not requiring an email address. Send them the link. Send them the link to it. That's the easiest way to do it. I don't ever suggest using the Send button. I always tell people to click on the Preview button, select this link that's in the address bar, and then send that to people.
Now, this is a really long link, and the links that I sent you or that I gave you were from bit.ly. So I use bit.ly to shorten links. I just saw a question, how to insert a video. It's really simple. So there's lots of videos in the world. View them before you put them in your form. View them in their entirety. Find the one that you want, click on it, select it, and that is done.
Now, what I usually do after I add something is I preview. You can only watch a video in preview mode. Now, you're not going to hear the sound because I didn't share my audio. But when you preview it, then you can watch the video. Right here, I have no play button. I can't do anything except resize the video. So that's how you add a video.
I'm going to go back here. Let's go through this handout real quick. So there we've talked about the General tab. We've talked about the Presentation tab. We talked a little bit about the Quizzes tab. And the lock. This is on-- let me do the present on here. On a club, if you're using a G Suites EDU, you will see something different than people that are not-- that are using a public account. You'll see quiz options.
This is only for managed Chromebooks. So if your students have a Chromebook that's been managed or is managed by your district, then you could turn on locked mode, but that means they have to be able to sign into the Chromebook. If they're using a guest account or if they're using an @Gmail.com account when they use the Chromebook-- both perfectly valid ways to do it-- you should not turn on this locked mode.
Because if you do that, it's going to keep them from using this form. They have to have the same domain that you do or the same domain as your district does in order to turn this on. This is usually just used for K12. So if your students have lucked out and they have an @lausd.net account, woo-hoo, you've got a lot more than what you think you do, and your students do too.
So you could turn on this locked mode if they are using a Chromebook that is managed by your district. If they have their own Chromebook that they bought on their own, that's not being managed by anybody but them. So don't turn on locked mode. If you have a variety, if you have some people on laptops, some people on Chromebooks that are being managed, and some people on Chromebooks that aren't, then don't turn on locked mode. It's very rare that you will ever turn this on. And that's only if you have a club. You won't see it if you're on a Gmail.
Do we have many questions that came in? Does Google collect info? I see that question. Absolutely. You bet. Does it use it for anything? No, because they're not allowed to. They have to adhere to the FERPA, COPPA, and CIPA rules. So when you're using a class or you're using anything for a class, they can't use the information.
Now, if you're on a Gmail.com and Google notices that you're doing a lot of searching for wool socks, you're going to find wool socks a lot faster than somebody that doesn't search for them. So every browser collects data. But if you're using a specific tool underneath the G Suites, then the answer is no, they're not collecting data. Even if you're not, if you're using a Gmail, they're not collecting your Social Security number. They're not collecting anything that's going to harm you.
And if you're worried about them getting that picture of you that's with the lampshade on your head at the office party, you don't want that to be on the web, then take it out of the internet. Take it off the internet. It shouldn't be on the cloud. If you're worried about anything, don't put it on the cloud. If you don't want your boss to see it, if you don't want your students to see it, if you don't want your partner to see it, if you don't want your neighbor to see it, if you don't want your mother to see it, don't put it on anything even though it's password protected.
Because how many times have we seen so-and-so's personal pictures, some actor or actress's personal pictures, have been-- they're on some newspaper now. We've all seen those stories. So don't put it on the web. I got off of forms. More settings. Default settings. We already went over that. Send and stop. Farzana.
Farzana Cassim: I am back. I just quickly want to answer the question. There was a question-- two questions. The first one is, how do we add a section? Here we go. This is this little one. It says Add Section. So just click on it and go from there. And the second question was, how did she get the form to the drive quickly? So I usually go like this.
You see it says here Forms Home on the upper left corner, top left corner. I click on it. Once I click on it, it will take me to the three bars. But I am hungry now, so I'm going to call it hamburger menu. So you click on that hamburger menu. There is your Google Drive. That's how you can get to your drive quickly within that. I would like to go to the live form again.
Or if not, we can quickly show you. So when you click on Send-- there was a question. Someone said that, I did not see the link. So yes, you did not see the link. If you click on Preview, you will not see the link. However, if you click on Send, you will get the link. This second one is the link. And it tells you a link. But look at this link. This is-- it's really long.
So there's no way I'm going to do anything, copy or type or whatever. I'm going to shorten it. So I can click Shorten It so it is smaller. Once you have it, don't bother selecting and copying, right-clicking, and any of those. Don't do that, please. It is already selected. Simply click Copy. That's all you do. Once you copy, it says Copy to Clipboard on the bottom left.
A few seconds ago it showed you. so once you have it, it is yours. All you have to do now is just go to your email, open up an email, whatever you want to. Just paste that link. That's all you have to do. Or if not, you can just-- sometimes you text, or sometimes you send your students remind messages or something like that. You can do all those things. Just use those short links. That's under the Send Form.
So send via email. So if you want to type the participant names or the students' names or the whole class-- someone had a question. Can I send the form to the whole class? Yes. You go ahead and type in your addresses. So let's say this is the Gmail account that I have. I want to send it to this email, for example. And then I want to send Barry, to his email, to his district email.
So here it is. I'm going to click on that. And then the subject, it's the same as the form. Here is something I want to show you. Two things. Here, message. You write your message, whatever you want to tell them. But this, please do not make a mistake with "to" and this. "To" is who you want the forms to fill out. Or you can click on Add Collaborators.
When you click Add Collaborators, you are allowing so-and-so, whoever the person-- like Melinda or Penny or Anthony or Marjorie. You want them to edit this form, whatever form that-- of course, you have your own colleagues and all. But at this time, I can only think of their names. So you can just add those collaborators. How do you do it? Here. You already have the link ready for you. The link will be shared.
Now, this is where you're going to go and invite people. And you can just start typing whoever your colleagues that you want, whoever is your collaborator that you want them to be. You go ahead and type their name. So things like that. I'm going to go ahead and type. I want Barry to do something about it, edit files directly. He can just go ahead and edit that.
If you want Barry to know-- hey, Barry, please go ahead and do your edit part-- then you need to let them know. You can let them know by selecting this Notify People, or you can add a message. And you click Send that's all you need to do, which I'm not going to do that because I know Barry has thousands of emails. So I'm not going to do anything now.
And I'll just simply click-- come back out. So that's the send about the Add Collaborators. Link, I just went over it. Embed code. Embed code, Melinda went over it. But if you are asking about embed code-- what is embed code? So at this time, you might want to do some exploring because the topic of this, I don't really want to get into the embed code.
But quickly, if you have an embed code, things like that, you can put them on your Google classroom links or things that you are trying to have ready, especially if you have a LMS system, some kind of Canvas, or some kind of Schoology, and you want to embed something. Just the whole thing can be embedded into a website. And you just simply have to click Copy. That's all you need to do.
And then here. Melinda already explained about automatically collecting respondents LAUSD email because I am logging in and showing you as LAUSD. So this is the reason I have it here. Once I'm done, I'll just close or cancel it. One second. Last thing I would like to show you is the-- let's say this is spring sign-up. Spring is--
I want to have a setting time, setting day. I don't want any more responses. I don't want people to fill out anymore because I have a limited time. Or especially with the quizzes, you don't want to give them more than two days. Or it depends on what you do. So if you want to stop these responses-- I don't want students to come back and students or audience to continuously answer it, filling out the form. I want them to stop.
If that is the case, from here to here. Just come to Responses. This beautiful button is right here. No need to do anything. All you have to do is slide it. Once you slide it, it says, Not Accepting Responses. You want to be nice and courteous and everything. Go ahead and type something here. For now, we pause this form until next term or whatever that you want to say.
You can just say, thanks for filling out the form. This form is no longer accepting responses. Whatever message that you want to give them. Sometimes, I feel like giving them a little-- it's like a human touch. Talk to them a little bit, why you are stopping this. So you give them your instructions, whatever that you want to say. That's all you need to do in terms of stopping the responses.
And here, let's say this is spring 2020. And then, after spring, I'm going to have summer. What if the summer comes and I want to change it? So in that case, I'm going to go ahead and turn it on. And I'll go back to Questions. And because I'm going to use the same questions again, and so I'm going to simply go straight-- because I want to repurpose it. I'm going to reuse it. I don't want spring anymore. I want summer 2020. All of the questions will be the same. And then responses are here.
But there is one thing I must say. After that, it will be Melinda's turn. But one thing I need to we have not touched upon is that creating a spreadsheet. We need to know where these answers are going to go to, all these responses that we-- the students or the audience gave you or we collected. So you can go ahead and click Create Spreadsheet. The information that we collected from them, the data that we collected from them, can be--
For me, I like to have-- because these are different data, so I don't want to have-- I don't want to put them in the existing spreadsheet. I like to have a new spreadsheet, completely new, nice, and clean. So in that case, I'm going to select Create a New Spreadsheet. Here, the name of that file, the form, I'll leave it at that. And if I click on Create, linking to a spreadsheet.
Computer-- Google is doing the linking for you. You don't need to create a new Excel. You don't need to start typing this or that. Nothing. The that's the really beautiful thing that Google form has. Look at this. Burlington English Sign-up Form. I didn't give this name. It got it from my form. The difference between these two, the one on the top, the tab, it says it's Form. The one here, it says Responses. How cool is that? It tells you the difference, which one is the form, which one is the responses.
Here there was a question. It says, how-- can I export the data to excel spreadsheet? Yes, of course. This is your Google sheet. Even though this is a Google sheet, the data is over here with the Google sheet. You all know you can just go ahead and download as Excel. Here we go. We just have to change it to Excel. Some of you are Microsoft fan, and some of you are Google fan.
And I am a two-timer. I go crazy with the Google one day, and the next day I hate Google and I go back to Microsoft, and things like that. So I have a different relationship with these two to platforms. But don't worry. Just because it is Google sheet doesn't mean you can't do anything in Excel. Just go straight to File, click on Download, and click Microsoft Excel. That's all you have to do.
And it would download it as Excel, and you will have all your data, all these things that you collected. And you can go ahead and sort it out. You can do all those things. And I don't really want to get into this, unless Melinda thinks, go, get into it, go do. If not, in the future, I'm going to have a Google doc and Google sheet. When I have that workshop, maybe we can dive in more. What do you think, Melinda?
Melinda Holt: Absotutely.
Farzana Cassim: OK. I believe it is the end from me. There we go. Oh, once second. One second.
Melinda Holt: Oh, go ahead.
Farzana Cassim: One second, please, if you do not mind. There was a question. Somebody said, how did you get the pointer? In order to get appointed the pointer, someone was asking is this. I know it is nothing really to do with Google form or anything. It has to do with the Zoom webinar. That is a tool that is available that Melinda can tell more about.
It is part of the annotation and that you can get. When you are a co-host, you are allowed to have these tools. And when you get the tools that you can get out of annotation tool, there is a button called Spotlight. That's where you get that little spotlight. And it is useful, but I would rather that Melinda answers that question or you continue with my answer.
Melinda Holt: All right. Something that I did want-- because I have a form that I created called an Attendance Form. Don't go here. It's just a demo. I saw that bit.ly up there, and I know exactly, oh, they're all going to try and go to it. So when you start getting responses, Farzana's form only had one response on it, so you didn't really get a good look at some of the stuff that you can do.
And this, I'm only asking one-- or two questions, name and email. So as you're looking at responses, the responses go into the form and they go into that spreadsheet that you can create. Here, this form is actually a quiz. So I know the points distribution. I will also see when I have a quiz-- and I might open one up for you so you can see that as well-- I'll see a little graphics so I can tell how many people know the right answer.
Now, everybody knew their name. That was good. Some people knew their name more than once. I'm probably kicking some people to the curb here. But you see you get a graphical representation. We also had the question, will, can I print these out? Yes, you can. So you go to the Individual tab, and then you see you have a Print button.
So you could, if you wanted to, go to Michael Y because that's the one that you wanted to print out, and you could print it out. Now again, this is just an attendance test. This isn't really a good form to do this demo. So I'm going to try and find one real quick that is a sign-in that I use for-- yeah, here we go-- for Google classes when I get to do face-to-face, hopefully soon. Hopefully soon.
So here is a form without any responses. Right? Wrong, because I've been using this since 2019. If I hit the Spreadsheet button right here, View Responses in Spreadsheets-- and this is what Farzana already did-- you will see that here are all of the answers that were on the form-- none of them. But look what I did.
If you can see way down at the bottom of my screen here, I see there all the responses that I got from HLP USC. Here are all the responses that I got from West Contra Costa, from NBAC down in LA, from May of 2019, Mount Diablo. So you can reuse a form by using two things. Well, a couple things. Right here.
Now, this form, I'm not accepting any response-- or I am accepting responses, but there aren't any there. But let's say I went and did a workshop or I had a quiz for my class. And after the quiz, I turn it off like that. So now nobody can do the quiz again. Just wanted to show you that. Or maybe I have a registration for an event. And then we want to use that same registration form for the next event.
So what I would do is I would go to the skinny snowman or the kabob, and I would un-link the form. What that does is it tears itself away from the sheet where all the answers are going. It tears itself away--
Farzana Cassim: Melinda?
Melinda Holt: Yes?
Farzana Cassim: Can you make it a little larger please, the screen?
Melinda Holt: A little larger, sure. There we go. So let me redo this. So we're going to pretend we have responses. Let's say I've got 50 responses. Everybody registered, and now I want everybody to register the next day. So I want to make sure that I have a fresh new spreadsheet for the next day. So what I would do is go to the skinny-- I go to the Responses tab on my form. I go to the skinny snowman, click it.
By the way, you can get email notifications for new responses. If this is a really popular form, your email is going to get just bing, bing, bing, bing, bing, bing all over the place. So what you do is you un-link the form so that we can reuse it. Now I'm going to click that. And I get this big, scary message. Oh, my gosh. Don't worry about it. Trust the magic. Select the Un-link button right here.
So now, when people fill out my form, all of the answers are still going here. No worries. They're still going into the form. They're just not going into a sheet. So now what I have to do is tell it, hey, I want you to go to a sheet. So I need to select my response destination. I go back to that skinny snowman, select Response Destination. And I could at this point create a new spreadsheet, or I'm going to select an existing spreadsheet and then hit Select.
And now I have to remember which spreadsheet I want this to go to. Well, it was the one that I just opened last, so that made it easy for me. But I might have to go find it. So I'm going to select the spreadsheet that I want my new form to go into. And it's not really new. It's my reused, my recycled form. I'm going to hit Select. And there were two messages that just popped up-- Linking to Spreadsheet, and then Spreadsheet Linked.
So if I want to open my spreadsheet, I can click this right here. And now, I don't know if you noticed, but when I first showed you this, it said we were on form responses 18. Now I'm on form responses 19. So it added another sheet to an already existing sheet. So that way, you can recycle your form. I wanted to cover that because we're short on time.
So I was supposed to start with quizzes, and I'm going to do this really, really quick. Quizzes is basically a form that has points. That's all a quiz is. Farzana, did you have a question or a comment?
Farzana Cassim: There are a few questions. So do you want to look at them or I just quickly tell you?
Melinda Holt: Sure, you go ahead and tell me.
Farzana Cassim: Let's start with one. It says, is there an easy Google form for attendance for students who have attended a Zoom meeting? So basically, any interface between Zoom and Google classroom. So do you have any info on that?
Melinda Holt: Yeah. You can always have the link ready. So right here, those of you that are following along, if you wanted to open up a new tab and go to goo.gl/5YMM9-- yes, it is case sensitive-- you could fill this form out right now. I am telling you in the Zoom. Now, is there a way for you to be filling it out in the Zoom window? No. Your students have to be able to do what you're doing. They have to be able to minimize the screen or resize the screen, open up another tab, go to the form. So that would be something that you would have to cover ahead of time.
So a quiz. I think I have something-- oh, wow. I made everything big. Here we go. No, don't do that yet. So I'm going to quickly open up my attendance forms. Attendance test. Here we go. So don't go here. Don't do this. This is a form. This is a form where I have the name and email required. And I also made this a quiz just for grins.
I'm going to add a question. Supreme Court Judge. There we go. So this is going-- now, I've added a question. When you add a question-- oh, by the way, I didn't show you this. I'm so sorry. I'm going to go to Settings. So I clicked on the gear, and now I'm going to go to the Quizzes tab. Click. And you have to check this little toggle switch, make this a quiz.
So you can have all of your questions ready and ready and wrapped to roll. You can have 50 questions on the form, and then you decide, oh, I want to make this a quiz. You can do that. So you don't have to make it a quiz at the beginning. You can make it a quiz at the end, in the middle, wherever you want. When You do that-- as soon as you do that, all of the questions when you select them will have this answer key.
Now, I asked the question and Google assumed I wanted it to be a short answer, but I don't. I want it to be a multiple choice. So we're going to type in some names. And we're going to type in another name. And it's always good to have the correct name when you're having a quiz-- or the correct answer, I should say.
Google doesn't decide which of these is correct. You do. So when you make your form a quiz, you go to the questions and you click on answer key. Click that little blue-- it's a link. And it's going to change things up a bit. So now you're in the edit quiz mode. So now I can decide who was the first female Supreme Court judge.
And if I mark this answer correct, if I mark Marjorie Olivias as the correct answer, then the form will accept that, and only accept that, as the correct answer. So the teacher has to know the correct answer and has to select the correct answer. The students do not see this. They do not see this.
At this point, I also get to decide how many points I want to make it, unless I've made my quiz a default point value. So I get to decide. You can put anything up here. You can make those 999, as many points as you want. Look what I did here. I made both of these answers have to be-- both of them have to be selected in order for this question to be correct.
If I don't like what I've selected, I can change it because I'm the owner of the form. And again, you can make a quiz as big or as small as you want. We're just going to make this five points. Add answer feedback for correct answers or for incorrect answers. For incorrect answers, you might put something like, oh, you need to study. And then, I also might add a video to something that I know about on YouTube that explains who the first Supreme Court judge was who was female, or a link to a site that we've been studying in class.
And then, when the students get the feedback, they'll see this link or this video. Or for correct answers, we could go, good job. And as a treat, I add a video of the-- I don't know, the frog riding a motorcycle. It's just a fun thing. Or you could lead them to another maybe study. I am not going to do this. This is just something-- I know teachers love to give feedback. So there you go. That's how you do it. Answer feedback.
Now I'm going to hit Done here, and that's going to take me back to the question. And when I'm looking at the question, you notice I see this little green arrow. Only I see that. Or that little green check. Only I see that. If I go to preview mode right now-- I'm testing my form-- you don't see the green check because now Google thinks I'm a student or I'm just someone filling out the form.
We're going to go ahead and fill this out so that we can see. And remember, I required this. And I required email. And I'm going to hit Submit. And your response has been recorded. Now, on my quizzes, I allowed the respondents to view the accuracy. And when I do that, I'm given the correct answer right there.
Again, test out your form. Do I want my students to see this? If when they're sitting side by side in the lab and they're taking a quiz, I might not want them to. So just keep that in mind. If they're at home and this is just a study guide, this isn't a test, I might want them to see that just as a study guide. Where do all the answers go? They all go in the Responses tab.
So now I added a question that none of these 40 people saw. That's something to keep in mind too. Make sure when you create your form or you create your quiz you do not allow people to access it, to submit, until you're 100% sure it's ready. Because if you add questions after a form has already been submitted, you're going to get some things that look like this.
So here I know that Michael filled this out on April the 3rd. And here's an answer on April the 15th. Only I saw the question, or only the last person who filled out the form saw the-- none of these people up here saw the question. So make sure your form is done, son, before you let people see it. In the e-book, numbers 5 and 6-- or chapters 5 and 6, if you will-- they're a little more advanced.
Again, we're having an office hours every Monday, Wednesday, and Friday. So if you need-- if you get stuck somewhere on a form, please come into the office hours, and we'll help you out. They're at different times. Let's see. On Monday, it's at 1:00 o'clock or 10:00. Somebody is typing it in the chat, I'm sure, by now. On Wednesday, I know it's 4:00 to 5:00. And on Friday, it's either 1:00 or 10:00. So look on the OTAN calendar, and you'll see that.
And then you can sign up for it, and we'll be there. There will be lots of OTAN staff ready and willing to help you, and maybe you can give you one-on-one in their own meeting rooms. So at the very end here-- now remember, I told you this e-book was-- oh, I'm on the wrong one. Here we go. The one I was just on, the one I was just showing to you-- and you're probably saying, well, it's the same one. It is, but it isn't.
Let me explain the one that you're viewing right now. And I can tell there are two people here. This is the live e-book. This is live. So the table of contents, everything-- it's like if I have to make a change, then you will see it. If I have to move this button over just a little bit and then you come back to the form, you're going to see that button move just a little bit, or some text was added, or whatever. It changes.
I am going to right now give you the link to the exact same e-book that will not share. Or I'm sorry, that will not change. So if you want to copy this down, this is the link that will take you to the exact same presentation. It's stuck in time to-- I think the last change I made was 7:30 this morning. It is stuck in that time. So copy this down. Write it down or open it now. And then you can go to File, Make a Copy. And I would suggest the entire presentation. That way, you get your own copy of this handout that is stuck in time.
I would also suggest that you keep that preview link, the one that I gave to you at the very beginning. And you'll always see that one updated. So if you need a little refresher, use the Preview link. If you want to share this handout with your colleagues or even with your students, you want them to learn how to use forms, then by all means, File, Make a Copy. That's the form that is stuck in time.
And the live form is almost the same link without the share at the end of it. So bit.ly/otanforms. So copy those two down. Please review how to share the form with students. That question came up a lot. I'm going to go ahead and start sharing. This is going to be really quick. There are lots of ways to share a form, folks. Google gives us so many options. Sometimes, it's boggling.
So to share a form, you can open your form, go to the eyeball, the Preview. So you open your form, you go to preview, and you select this link. Now, Farzana gave you gave you some ideas on how to shorten the link. I use bit.ly. There's all kinds of things to shorten a link. Or you can just take this really long link, open an email, take this long link and copy it. Open up an email, paste it in the email, and then type, OK, everybody, go to this form.
Or you could also use Google Classroom. Now, I'm not going to show that because we've already had a webinar on it, and it's a little complicated, but not too much. But if you do it through Google Classroom, then your students see it. When they come to Classroom, they'll see the form. You don't have to send it to them. Another way, if you wanted to, would be to hit the Send button and then put everybody's email address in here. And it sends the form to them, the form link.
If you also click this box, Include Form in Email, this doesn't always work. It depends on the email. But most times, it will open up the form in the email along with the Submit button. So everything's done right there for them in the email. We also had this come up. There's a shortened URL. It doesn't make it too short. I don't really like using that.
And then the embed code. This is if you have a Google site or a Weebly or a Wixly or whatever, you have a site. So you had a site. You select this link. You copy it, and then you paste it into a site. And actually, with Google sites, you don't even need this. All you have to do is go to your Google site and tell it to insert the form. It does it for you.